City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives 2001-2013 / Year 2011 / 08/16

08/16

Please Note: For your convenience, agenda items are hyper-linked to supporting documentation.  The supporting documentation is in HTML &/or PDF format.   For further information on any agenda item, please contact the City Recorder's Office.
Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written comments to the Council on any item on the Agenda, unless it is the subject of a public hearing and the record is closed. Time permitting, the Presiding Officer may allow oral testimony. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you, if any. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda.

AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
August 16, 2011
Council Chambers
1175 E. Main Street


Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]

6:00 p.m. Executive Session for discussion of potential litigation pursuant to ORS 192.660(2)(h) and labor negotiations pursuant to ORS 192.660(2)(e).

7:00 p.m. Regular Meeting

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. MAYOR'S ANNOUNCEMENT OF BOARD AND COMMISSION VACANCIES
V. SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?  
1. Joint Meeting with Ashland Community Hospital of August 2, 2011
- 2. Regular Meeting of August 2, 2011
VI. SPECIAL PRESENTATIONS & AWARDS
- 1. Proclamation regarding Mayors United, Helping Feed Our Community
VII. CONSENT AGENDA  
1. Does the Council accept the Minutes of Boards, Commissions, and Committees?
2. Does Council wish to confirm the Mayor's appointment of Alan Deboer to the Airport Commission with a term to expire April 30, 2014?
3. Does Council wish to confirm the Mayor's appointment of Eric Heesacker with a term to expire April 30, 2013 and Mick Church with a term to expire April 30, 2012 to the Planning Commission?
4. Does Council wish to approve a liquor license application from Richard Krebs dba RedZone Sports Bar N Grill at 303 East Main Street?
5. Does Council wish to approve annual renewals on liquor licenses as requested by the Oregon State Liquor Commission?
6. Does Council wish to approve the tentative agreement for a labor contract re-opener that staff has reached with the Ashland Police Officers Association?
7. Does Council wish to ratify the new labor agreement between the City of Ashland and the Laborers' Union Local No. 121?
8. Will Council approve a $51,859.81 (39.6 percent increase) amendment to the existing contract with DeVore Electric and Construction Co. for construction of the Laurel Street Sidewalk Improvement project?
9. Should Council approve a resolution authorizing the City Administrator, Finance Director or designee to sell General Obligation bonds described in Ballot Measure 15-109 to replace Fire Station No. 2 and permit bond proceeds to reimburse qualifying City expenditures?
10. Will Council, acting as the Local Contract Review Board, approve the award of a public contract to Springbrook for the Utility Billing Management Solution?
11. Will Council direct staff to continue to work with the Transportation & Growth Management Program to develop a project of work, select a consultant team, and draft an Intergovernmental Agreement to undertake master planning the North Normal Avenue Neighborhood?
12. Should Council approve a contract with URS Engineering & Construction, Inc. in an amount of $117,359.00 for the Hosler Dam Stability Analysis?
13. Will Council approve an amendment of the RVTD/City of Ashland Reduced Fare Program Agreement discontinuing Route 15 effective September 5, 2011?
14. Will Council, acting as the Local Contract Review Board, approve a contract amendment for $10,000 to increase the contract for powder coating steel light poles?
15. Will Council, acting as the Local Contract Review Board, approve an exemption from the competitive bid process to directly award a contract to James McNamara (McNamara Engineering) to act as the project manager for the construction of Fire Station 2?
16. Will Council, acting as the Local Contract Review Board, approve an exemption from the competitive bid process to directly award a contract to Batzer Construction to remove and repair the adjacent 142' of the multi-use path along the frontage of West Bellevue Phase II Subdivision in the amount of $6,872?
- 17. Will Council, acting as the Local Contract Review Board, approve an exemption from the competitive bid process to directly award a contract to Pacific Power Products to provide high priority engine repairs to a Fire Engine?
VIII. PUBLIC HEARINGS Testimony limited to 5 minutes per speaker, unless it is the subject of a Land Use Appeal. Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. All hearings must conclude by 9:00 p.m., be continued to a subsequent meeting, or be extended to 9:30 p.m. by a two-thirds vote of council {AMC 2.04.040}
1. Does Council find that it would further the public interest to enter an agreement with the Mount Ashland Association (MAA) that would dissolve the existing lease agreement, replace the lease with new terms, convey the property currently owned by the City to MAA, and require the City to relinquish the Special Use Permit for the Ski Area so that MAA can directly obtain the SUP?

Document Submitted at Meeting

IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) [15 minutes maximum]
Please note: Comments or questions from the public that are of a defamatory nature, such as statements directed at individual Councilors' character, intentions, etc., are out of order because they interfere with the work of the Council. The Council will not answer questions posed during public forum but may direct staff to answer such questions later.
1.   Medical Marijuana an introduction
X. UNFINISHED BUSINESS
None.
XI. NEW AND MISCELLANEOUS BUSINESS
1. Does Council wish to adopt a resolution titled, "A Resolution on behalf of the City of Ashland recommending resolution of issues related to the City of Ashland as part of the adoption of the Greater Bear Creek Valley Regional Problem Solving Plan"?
- 2. Does Council accept the quarterly report as presented?
XII. ORDINANCES, RESOLUTIONS AND CONTRACTS
- None.
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
1. Does Council wish to provide staff direction to investigate possible changes to the City's listserv?
2. Does Council wish to provide staff direction regarding updating the ordinance related to commission and committee quorums and legislative intent?
XIV. ADJOURNMENT

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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