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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2007 / 10/02 / CC Parks Clay Creek

CC Parks Clay Creek

Council Communication


Issuance of a Request for Qualifications for the development of Affordable Housing at the Parks Clay Creek property.                 
Meeting Date:   October 2, 2007                                                       Primary Staff Contact:   Brandon Goldman
Department:   Community Development E-mail:   goldmanb@ashland.or.us
Secondary Dept.:   Secondary Contact:  David Stalheim,
                                              stalheimd@ashland.or.us
Approval:   Martha Bennett Estimate Time:   Consent Agenda

Statement:
The City of Ashland is seeking to identify a qualified affordable housing provider to develop five residential units for ownership on a portion of property recently acquired by the City as the location of a neighborhood park. A 14,000 square foot area of the park property has been reserved for the development of affordable housing. Issuance of a RFQ represents the initial step in identifying qualified developers.
Background:
The City of Ashland Parks Department purchased a two acre property along Clay Creek in 2006 at the terminus of Chitwood Lane. Within this two acre property an area of approximately 14,000 square feet was previously identified as being suitable for the development of up to five town homes. This area can be most easily be identified as the location of the tennis courts behind the Ashlander Apartments.

The initial purchase of the property anticipated this set-aside of land to be used as affordable housing and thus $125,057.80 of the original purchase price was contributed from the General fund in lieu of using dedication open space or Parks System Development Charge funds. The source of these funds was the proceeds of the Sale of the Strawberry Lane property. Due to this initial deliniation of funds during the acquisition, this land area is not considered a designated Park Property and thus does not need to be defined as surplus Park's property according to the Parks Director.

RFQ Review Process:
As mentioned previously issuance of an RFQ is the first step in what is envisioned to be a six step evaluation process.
Phase One: A RFQ review team will evaluate developer submittals. In addition to staff, this team would include members of the Housing Commission and the Parks Commission. The initial review will determine conformance to submission requirements and whether respondents meet minimum qualification criteria established. Review will include the developer's acceptance of RFQ terms and completeness of submissions. Experience in development of comparable projects will be considered and as will demonstrated ability of the development team to deliver a quality project.

Phase Two: The City may request additional information from the most qualified developers and potentially interview of most qualified applicants.

Phase Three: The RFQ review team will then complete a scaled criteria review in order to provide a recommendation to the Housing Commission and City Council for consideration.

Phase Four: The Housing Commission will review the developer submittals, and the recommendations of the review team. Respondents will be invited to present their qualifications before the Housing Commission. The Housing Commission will provide a selection recommendation to the City Council.

Phase Five: The City Council will make the final developer selection and an initial agreement between developer and City will be executed.

Phase Six: The Selected developer will then produce a detailed proposal for development in terms of the design and projected affordability mixes. In addition, the developer will provide a detailed project financing plan, to be reviewed by a panel of experts selected by the City to determine project feasibility. The City will enter into exclusive negotiations leading to a development agreement, division of the property, and transfer of site control to the selected developer.

Potential Council Motion:
Direct staff to issue a RFQ to identify a qualified affordable housing developer to undertake the subdivision of the Clay Creek parks property and complete the development of the affordable housing units.
Attachments:  Click on the PDF file below to view the following attachments:
• Map of vicinity
• Map of subject property topography with conceptual area identified for development of affordable housing

 






Download File
Map_Clay_Creek_Property.pdf
(210.7KB)		  

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