APRC is pleased to provide the following policy that outlines the procedures by which youth and adult sport organizations request facilities and services from APRC. Allocation of APRC facilities, payment of fees and procedures to apply for such facility use are outlined in this procedure.
Any youth or adult sports organization that provides services that include
Any adult sports group or organization that provides services that include
All youth leagues are encouraged by APRC to conduct background checks on all coaches; provide education to coaches, professional/volunteer administrators, parents and officials.
Responsibilities of Youth and Adult Sports Groups
All information requested on the application form must be filled out completely for field allocation. This information is vital for staff to provide important information to the public, make responsible decisions on field allocation and improvement projects, settle conflicts, and also help justify further facility development. Responsibilities of sports organizations include:
Groups shall clean and maintain the field and spectator areas assigned to them by picking up trash after day and evening use.
APRC may provide the following services:
Applicant first attends a mandatory sports field meeting which will include representatives of APRC to determine eligibility of the group, availability of facilities, or feasibility of any improvement project. Following this, the applicant will fill out the application form and develop the required organizational information for the type of service requested. The applicant will present the application form along with all requested information to the APRC office, for consideration of requests for facilities. If there is a conflict between two or more organizations for facilities, APRC will evaluate the information submitted by the applicants, and based on the general guidelines, will negotiate a use agreement(s).
Applications should be received by the middle of February for the seasons of March-July and by the middle of July for the seasons of August through November. Permits will be issued following these dates and prior to the start of the season.
Groups that miss the mandatory meeting and due dates of application will have their applications considered only if there is available space.
Groups are required to submit a season practice and game schedule no later than three weeks prior to the beginning of the season. Fees will be assessed at that time and payment is due prior to the first game of the season. All other use outside of the submitted schedule will be assessed at the time of the request.
Once facility use is determined, a facility use permit is issued to the group for one season only. Groups are required to re-apply on a seasonal basis as outlined above. When two or more groups have requested the same space and time, all groups involved will be contacted after staff has reached a decision on the field allocation.
Individual team requests will be considered only after league or group allocations have been issued for the upcoming season, and then, only teams not already covered by a serviced league will be processed. A rental fee will be charged for using facilities associated with individual teams. An APRC Facility Rental form will need to be completed and fees paid before a requesting team will be issued facilities.
Field allocations are based on the following criteria, in order:
The first priority will always be based on serving
It is possible that a group may not receive all the field time requested due to other groups requesting the same time and space. APRC will attempt to find alternatives that would allow for the group to operate per their request. It may be necessary for the group to alter the way in which it schedules games and/or practices.
It is the goal of the staff to get the best possible use of all athletic fields under the jurisdiction of the City and to serve as many of the requesting groups as possible.