Commission Goal Status

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Ashland Parks and Recreation Commission Goals Update (Provided by APRC Director, Michael A. Black) 

​SUMMARY
In April of 2017, the Parks Commissioners voted on their strategic goals/objectives for the current biennium. The number of goals was limited to 11, with nine more unfinished goals being brought over from previous year. This memo is intended to provide background on the goals and the current progress toward accomplishing them.
 
BACKGROUND
The Commissioners had the opportunity, at our biennial strategic planning meeting, to look at all of the goals and to hear feedback about each proposed goal from the Commissioner or staff member who proposed it. In all, there were more than 30 goals that were presented and the Commissioners were asked to reduce that number to around 10. We used the “dotmocracy” method for prioritizing the goals – each Commissioner was given a number of dots to place next to the goals that they wanted to see move forward. The result of the prioritization, is the 11 new goals that were adopted.
 
One of the goals is to “Follow all of the adopted recommendations of the 2016 Performance Audit.” Since this is one of the goals, it can be reviewed at the same time as the rest of the goals; however, it is much larger in scope and has its own set of recommendations to accomplish. I have attached the recommendations to this report with updates for each audit recommendation. A lot of the recommendations have been extended due to current workloads and other matters. I have adjusted the timelines of the recommendations where necessary
For a review of how each of the 11 goals ranked, I have included the following table form the voting results:

Points & Goals    
13 - Pursue the evaluation of, and funding for, a rebuild of Daniel Meyer Pool into a year-round eight-lane competitive aquatics facility.
13 - Negotiate with the Ashland YMCA to rid APRC of the restrictive deed that currently governs the use of APRC’s “YMCA Park.” Our current relationship with the Ashland Y inhibits APRC’s planning and building of Dog Park #2 and restricts APRC’s ability to “ensure that all developed park spaces are accessible to the public and are not underutilized.”
12 - Continue to consider options for Parks use of the Imperatrice Property.
9 - Work to identify at least six "dedicated" pickleball courts through various means including partnerships with Ashland School District and Southern Oregon University and/or private partnerships.
7 - Plan and build a second dog park on APRC property somewhere toward the south end of Ashland.
6 - Master plan for park shop/yard areas, dog parks and skateboard park 5 Restore the area of Beach Creek below pedestrian bridge.
3 - Continue the process of evaluation currently underway at the Senior Center, with the goals that have been established, and work to incorporate an evaluation of the program and determine whether the program should be located in the APRC or City budget.
2 - Implement/attain easement and purchase agreements on Ashland Pond property and through the few remaining private properties, with dogs excluded from the property via a wildlife preserve designation.
2 - Evaluate, create plan and improve irrigation at Oak Knoll.
2 - Evaluate grant and other funding opportunities for a Nature Play area at North Mountain Park.   

As I mentioned previously, nine incomplete 15-17 Biennium goals from the last biennium were added to the 17-19 Biennium. Those goals are listed below:
  1. Facilitate a partnership between Parks and Recreation and a community partner, such as the YMCA, SOU and Ashland School District, to build new competition-style year-round indoor swimming pool for the community.
  2. Update Trails and Open Space Comp Plans and continue to purchase land according the plans.
  3. Move forward with the process of selection for a consultant for the Lithia Park Master Plan and begin planning process.
  4. Evaluate all APRC facilities and structures for seismic and flood safety.
  5. Expand Bear Creek Greenway to its originally planned beginning/ending point at Emigrant Lake.
  6. Evaluate expanded and alternative use of the Senior Center to meet community needs.
  7. Evaluate and present a cost recovery implementation strategy for Commissioner approval.
  8. Develop parks development standards and guidelines.
  9. Follow all of the adopted recommendations of the 2016 Performance Audit.
 
Together, the two sets of goals have been combined to comprise the 17-19 Biennial Goals. The following information should provide an update on most of the goals; however, we will also provide an update in the meeting on the 18th, of December. Some of the information below was reported on nearly two weeks ago via the Monthly Update. I am repeating the information here and at the meeting on Monday, in order to provide the same information to public, as well as to have an opportunity to update the information from if any new information is available.
 
1. Facilitate a partnership between Parks and Recreation and a community partner, such as the YMCA, SOU and Ashland School District, to build new competition-style year-round indoor swimming pool for the community.
  • a. Staff is working with both Ashland and Phoenix School Districts to explore the funding potentials for a new competition pool to be located at the current DMP site. A plan has been created which identifies the needs to provide such a pool; however, a plan for funding is still being evaluated.
  • b. In a recent meeting with both district’s representatives, staff was able to elevate the importance of the matter and we did receive commitments from both groups to evaluate the matter with their respective school boards and provide APRC with their answer to whether they will be able to partner in the operations costs or not.
  • c. The School Boards have not responded to the information that was given to them in November.

2. Update Trails and Open Space Comp Plans and continue to purchase land according to the plans.
  • a. Staff continues to work with the subcommittee to review the master plan, which is resulting in several updates for the trails plan. The subcommittee has met more than a half-dozen times and is steadily working toward a draft update to the plan.
  • b. The Master Plan has been completely reviewed at this point, and the subcommittee is currently working on the draft language for the plan. The GIS division of Public Works is currently working the new maps for the project.
  • c. Staff is also working with the real estate subcommittee to identify lands for purchase. The subcommittee is active and many opportunities are being considered presently.  

3. Move forward with the process of selection for a consultant for the Lithia Park Master Plan and begin planning process.
  • a. Staff and the Lithia Park Master Plan Subcommittee met with the MIG consultants on October 25, 2017. The following items were discussed at the meeting:
    • Strategies for public input and methods of information gathering and a draft community engagement plan.
    • General and specific calendaring items.
    • Creation of a stakeholder and partner list for involvement in the creation and review of the plan.
    • Other general topics related to the plan and the methodologies of the consultant.
  • b. Since the meetings, the consultants have developed a draft Community Engagement Plan which has been reviewed by staff and the subcommittee. MIG will modify the plan based on the comments.
  • c. The consultants are also busy reviewing plans and data provided by APRC for background information on Lithia Park.
  • d. The consultants were on site with the Master Plan Subcommittee on December 6 and 7, 2017. The group met with staff, stakeholders and partners and a public open house, or listening post was conducted on December 6. We look forward to the next threshold, which will be in the spring of 2018 when the group comes to Ashland again for “Design Week.”
4. Evaluate all APRC facilities and structures for seismic and flood safety.
  • a. Although it is a shared structure with the City, I can report that the Lithia Park Band Shell is being refurbished at this time for structural safety. The City is heading this project.  

5. Expand Bear Creek Greenway to its originally planned beginning/ending point at Emigrant Lake.
  • a. On October 11, staff has a conference call with public works and the consultant, and on October 26th, we met on site with the ALTA Planning and Design team for a project kick off. A group of members of public works, parks and the Greenway Foundation toured the potential alignments and discussed strategies for alignments with the consultant.
  • b. Staff attended the October 23rd Bear Creek Greenway Foundation meeting to discuss the plan with the board.
  • c. ALTA has been working on the development of a calendar for the process and evaluation criteria for the proposed routes. It is currently being reviewed.
  • d. The next threshold will be at the end of the calendar year when ALTA presents a conceptual plan with and opportunities and constraints analysis.  

6. Evaluate expanded and alternative use of the Senior Center to meet community needs.
  • a. Senior Ad-Hoc Subcommittee (ASPAC): The Grove was host to the first ASCAP meeting on October 10, 2017 and since then there have been two additional meetings, and several subcommittee meetings. The meetings have been positive and the group is very proactive in their charge of making recommendations for the improvement of the senior program.  
  • b. Senior Center Activities and Events: Staff continues to get ahead of programming all of the upcoming seasonal activities and events such as the Fireman’s Thanksgiving Dinner, Holiday Card Making Workshop, Holiday luncheon gift exchange, and a Holiday Carol Singing event. 
  • c. NEW! A clinical pharmacist will be offering free, one-on-one medication review for seniors every other Monday at the Center.
  • d. Staff has also executed a contract with RVCOG for the services of a specialist to be on site one day per week to assist with walk in clients as well as provide services and referrals generally accessible through RVCOG and other providers in Ashland and Jackson County. The contracted work begins on the 20th of December.  

7. Evaluate and present a cost recovery implementation strategy for Commissioner Approval.
  • a. Recreation Superintendent Dials, continues to work on this. Several cost recovery analyses have been completed and have been reviewed. The senior center cost recovery was recently reviewed in the November ASPAC meeting.  

8. Develop parks development standards and guidelines.
  • a. Nothing to report.  

9. Follow all of the adopted recommendations of the 2016 Performance Audit.
  • a. Continuous  

10. Pursue the evaluation of, and funding for, a rebuild of Daniel Meyer Pool into a year-round eight-lane competitive aquatics facility.
  • a. See item 1.  

11. Negotiate with the Ashland YMCA to rid APRC of the restrictive deed that currently governs the use of APRC’s “YMCA Park.” Our current relationship with the Ashland Y inhibits APRC’s planning and building of Dog Park #2 and restricts APRC’s ability to “ensure that all developed park spaces are accessible to the public and are not underutilized.”
  • a. COMPLETE  

12. Continue to consider options for Parks use of the Imperatrice Property.
  • a. Nothing to report.
 
13. Work to identify at least six "dedicated" pickle ball courts through various means including partnerships with Ashland School District and Southern Oregon University and/or private partnerships.
  • a. Based upon a recommendation from the pickle ball playing public and a decision of the Commissioners of APRC, staff has worked with the players to stripe two new courts at the Lithia Park Tennis Courts. The pickle ball community has created a non-profit 501c(7) organization and has met with the Ashland Parks Foundation to discuss potential collaboration for an indoor facility.
    • This discussion is conceptual, or embryonic.
 
14. Plan and build a second dog park on APRC property somewhere toward the south end of Ashland.
  • a. Staff has been working with the Dog Subcommittee and the Open Space Subcommittee to develop options for the location and design of the second dog park.
  • b. This work continues and a report on the progress should be coming in early 2018.  

15. Master plan for park shop/yard areas, dog parks and skateboard park.
  • a. Through the master plan process for Lithia Park, which is beginning soon, we will be evaluating the parks shop area.  

16. Restore the area of Beach Creek below pedestrian bridge.
  • a. Beach Creek work has been completed and staff is currently evaluating other areas of the creek for possible restoration efforts.
  • b. Staff reported information on the remaining beach creek punch list items at the November 20, 2017 APRC work session; however, the project is substantially complete.
  • c. The next phase of evaluation will be the lower area of the creek in North Mountain Park, where some erosion has taken place and staff is working to find a consultant to advise on preventative measures and a long-term fix.  

17. Continue the process of evaluation currently underway at the Senior Center, with the goals that have been established, and work to incorporate an evaluation of the program and determine whether the program should be located in the APRC or City budget.
  • a. See item 6.  

18. Implement/attain easement and purchase agreements on Ashland Pond property and through the few remaining private properties, with dogs excluded from the property via a wildlife preserve designation.
  • a. The properties have recently been surveyed and a boundary line description is being developed by the surveyor for the easements.
  • b. Staff is working with our real estate representative to attain the easements through these properties.  

19. Evaluate, create plan and improve irrigation at Oak Knoll.
  • ​a. Performed/completed installation of two new golf course drainage systems and four new isolation valves (on schedule) at Oak Knoll Golf Course (CIP):
    • (1) Drain system across Holes #2,3, & 5.
    • (2) Drain system down Hole # 7.
    • (3) 4 new isolation valves to cut water use when making repairs and keep more of golf course open when making certain repairs.
 
20. Evaluate grant and other funding opportunities for a Nature Play area at North Mountain Park.
  • a. Nature Play Fundraising: Over the last month, the proposed Nature Play Area at North Mountain Park has received a grant and an in-kind donation.  Jackson Soil and Water Conservation District has offered a District Funds Grant of $8,030, to spend toward the design contract for the play area.  In addition, a local well drilling company has offered to drill the well for the water pump at no cost to us.  This represents an in-kind donation valued at over $9,000.
  • b. Planning for a Nature Play Community Meeting: On October 18th, after much planning, we shared the Nature Play Area project idea with our community.  We conducted a large community meeting at the Grove and invited people of all ages to attend, learn about the project and share their feedback.  Because of successful promotional efforts leading up to the event, 46 people attended.  Attendees voted on their favorite Nature Play area features, submitted written comments, suggested potential avenues of support, and volunteered to be involved.  Children felt included in the process as they also voted, and drew adorable pictures of themselves playing on their preferred nature play structures. 
  • c. Staff has also met with the Parks Foundation to discuss the potential support of the foundation in applying for grants for the project. The foundation did agree to provide their support as requested.  

BUDGET IMPACT
 
N/A – Budget impacts are discussed on a project-by-project basis.
 
STAFF RECOMMENDATION AND REQUESTED ACTION
 
N/A – Information only. 


Back to the Commission home page.
Visit the Ashland Parks & Recreation home page or call 541.488.5340 for more information.


 

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