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Agendas and Minutes

Public Arts Commission (View All)

Electronic Public Arts Commission Meeting

Agenda
Friday, December 18, 2020

ASHLAND PUBLIC ARTS COMMISSION
REGULAR MEETING
December 18, 2020
MINUTES
 
I.          CALL TO ORDER 
Chair Andy Stallman called the meeting to order at 8:30 a.m. via Zoom.
 
Commissioners Present:   Staff Present:
Sandra Friend
Jennifer Longshore
Stanley Smith
Andy Stallman
 
 
 
 
  Aaron Anderson, Assistant Planner
 
APRC Liaison:
Joel Heller (absent)
 
Council Liaison:
Stephen Jensen, absent
Absent Members:
Jeff Phillips
 
   
II.        ADDITIONS TO THE AGENDA - None
    
III.       APPROVAL OF MINUTES
Public Arts Commission regular meeting of November 20, 2020
 
Chair Stallman made a correction to the minutes on page 2.  Under MAP Phase 1: Masterworks – Stallman, the second sentence, “Commissioner ??? would consider it”, should read “Commissioner Smith would consider it”.
 
Commissioner Friend made a correction to the minutes on page 2 as well.  Under MAP Phase 2: RFQ Release – Friend, the first sentence, “Commissioner Friend explained they sent RFQs to over contacts using Sendinblue”, should read “Commissioner Friend explained they sent RFQs to over 200 contacts using Sendinblue”.
 
Commissioner Friend/Smith m/s to approve the minutes as corrected.  Vote by Hand: ALL AYES.  Motion passed.
    
IV.       PUBLIC FORUM – None
 
V.        LIAISON REPORTS
•  Council Liaison – Jensen - None
•  Parks & Recreation Liaison – Heller - None
•  Community Development Liaison – Anderson - None
                                   
VI.       PROJECT UPDATES
•  Power of Art: voiceover – Jensen
Tony Heald recorded the voiceover Monday, December 14, 2020.  The recording would be edited and inserted into the PowerPoint presentation.  Councilor Jenson would meet with the stakeholders regarding next steps.
 
•  MAP Phase 1: Masterworks – Stallman
Chair Stallman contacted Jennifer Andrews regarding the final art for the project. Some illustrations required additional time, but the expectation was the work would be ready to review the first week of January.  Once the artwork was
approved, fabrication would begin.
 
VII.     OTHER BUSINESS
•  Commission Vacancies – Andy
The Commission discussed recruiting possibilities for the vacancy.  Suggestions included an art student from SOU or someone on the list for the selection committee.
 
VIII.    PAC WORKPLAN
•  Review HUB Artwork Submissions
Chair Stallman commented the Study Session on December 16, 2020 went well.  The group discussed having a fourth or 5th place for the art selection in case of the top three references did not check out.  The Commission would discuss the matter further during their meeting on January 8, 2021.
 
Commissioner Friend would draft acceptance and rejection letters.
 
•  Selection Panel
The Commission discussed candidates for the selection panel.  They determined seven members would be enough.
 
The Commission discussed changing the mailing date for the notice.  They agreed to stick with the original plan and mail the notice Wednesday, December 30, 2020.  The notice would be published in the newspapers Monday, January 4, 2021.  The Commission went on to review the notice and the recipients.
 
IX.       ADJOURNMENT
Meeting adjourned at 9:17 a.m.
 
Next Meeting:  January 15, 2021
 
 
 
 
 
 
 
 

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