Agendas and Minutes

Public Arts Commission (View All)

Public Arts Commission Regular Meeting

Minutes
Friday, March 15, 2019

 
ASHLAND PUBLIC ARTS COMMISSION
REGULAR MEETING
MINUTES 
March 15, 2019

Audio Recording
 
CALL TO ORDER:
Chair Friend called the meeting to order at 8:01 a.m. in the Siskiyou Room, 51 Winburn Way.
 
Commissioners Present:   Staff Present:
Sandra Friend
Richard Newman
Jeff Phillips
Andy Stallman
 
  Fotini Kaufman, Associate Planner
Aaron Anderson, Assistant Planner


 
Absent Members:   APRC Liaison:
Stanley Smith   Joel Heller
Allison Renwick    
Thomas Fuhrmark   Council Liaison:
    Stephen Jensen
 
Chair Friend/Newman m/s to add A.  Public Meeting Law to the agenda under DISCUSSION.  Voice Vote:  ALL AYES.  Motion passed.
 
APPROVAL OF MINUTES
A.  Public Arts Commission regular meeting of February 15, 2019.
Chair Friend proposed changes to the minutes regarding present tense:
  • “Would serve” – Has agreed to serve
  • “Who served” – who serves
  • Was - “Is a non-profit”
  • The Request for Qualification was – is almost complete
Commissioners Newman/Stallman m/s to approve the minutes of February 15, 2019. Voice Vote:  ALL AYES. Motion passed.
 
PUBLIC FORUM   
William Theodore Hanning/Explained he had formed an LLC with Porter Ford and Megan Mercer to work on a mural behind Key Bank in Will Dodge Way.  He described their vision and how they planned to collaborate with the City and local artists.  He went on to explain the location and concept of the mural and answered questions.
 
INTRODUCTIONS
Assistant Planner Aaron Anderson introduced himself and provided his background as the incoming Staff Liaison for the Public Arts Commission.
 
PROJECT UPDATES
  • Public Works Superintendent Mike Morrison - Velocity Repair
Mr. Morrison explained the repair cost estimate from the Artist’s team was expensive.  The Public Works Department decided to do the repairs internally.  Staff would do most of the repair work required and hire a welder.  The project would take several weeks and depend on the weather.  He described the repair work and confirmed the finish was not damaged.  It was difficult to determine the actual damage point in the sculpture.  Cameras were installed and would be active once the repair was complete.  They were discussing signage for the cameras.  Staff would retain the excess aluminum tubing and remove two LED lights for the repair.  At the City’s request, the artist built the sculpture to withstand 250 pounds.  Apparently, there were multiple people hanging from the piece when it bent exceeding the 250-pound threshold.  If similar damage occurred in the future, staff would consider reinforcing the sculpture to withstand 1,000 pounds. 
  • Commissioner Stallman MAP Project update
Commissioner Stallman and Parks Commissioner Joel Heller visited the Railroad Park and discussed the location of the plaques in the park.  Commissioner Stallman would attend the Parks Commission Meeting April 25, 2019 regarding the project.  The subcommittee would meet March 21, 2019 to finalize the request for qualification (RFQ) and review the proposal for the plaque and sculpture in Railroad Park.  The plaques would be circular.  Once the overall project was approved by the Parks Commission, they would send out separate RFQs for the plaques and the sculpture.  Captions would be finalized at the meeting March 21, 2019.  The medallion shaped plaques were chosen because they were considered aesthetically pleasing.
 
COUNCIL LIAISON  
Councilor Jensen provided a Council report on commissioner terms, the upcoming budget process and the Ashland Canal Project.  The City Hall relocation/repair was on hold.
 
PAC WORK PLAN
The RFQ Template would be ready for review in May.  Commissioner Fuhrmark was reconsidering the “What is Public Art?” presentation and looking into using imagery from around the world. Requests for presentations were already coming in from various organizations in the community.   The presentation could be completed by the end of the year.
 
DISCUSSION
  • Public Meeting Law
Chair Friend attended a meeting on the role of Commissioners and Chairs.  She distributed a copy of the presentation and with Associate Planner Fotini Kaufman, reviewed it with the Commission.
 
ADJOURNMENT
Meeting adjourned at 9:09 a.m.
 
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting:  April 19, 2019, at 8:00 a.m.
 
Submitted by,
Fotini Kaufman
Associate Planner
 

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