Approval of Minutes: Everson/Slattery m/s the approval of meeting minutes for June 7^th, 2018 Discussion: None. Voice Vote: All Ayes. Motion Passes.

• Page, 30 under OPEB net pension lability it was asked if all the titles should be indented or reformatted for less confusion.

• Page 31, under net (expense) revenue and change in net position there is a 0 number that does not belong and that should be removed. It was suggested to remove these from throughout the report for consistency. This was noted throughout the meeting as well.
• Page 33, liability capitalized and needs to be corrected under the net pension assets row.
• Page 34, does not match page 93 or 58. Allen noted that it will not match because the equipment fund is rolled into the general fund, as required by general accounting standards.
• Page 57, it was noted that the 10-year trend formatting may be difficult. Allen noted that this will stay in the same form, counting through multiple pages. It was also asked about the net OPEB liability and total pension liability and if these should be labeled the same. Allen noted that it should include the OPEB wording.
• Page 64, it was questioned why the same label was used for total sources of investment and capital assets. It was suggested that this needed deprecation added into the bottom heading.
• Page 80, states total budget twice with the bottom section needing to labeled as actual.
• Page 90, it was noted that there was a drop in temps and asked if this information was being reported differently. Black noted that they are reported differently as of the last budget process. Welch also noted that there was a change in philosophy on how these numbers have been reported over the years adding that this comes out of one set amount of money and is a budget question not having to with FTE. He added that the reporting of this needs to be uniform. It was suggested to remove temp numbers out of the report.
• Page 92, it was noted that some numbers seemed very different, Black noted again that it was a change in philosophy on how these are reported. It was added that notes as to the change would be helpful to add to the report. Hepford asked Allen if numbers in the statistical section are audited. Allen responded that they were not and that the auditor takes responsibly for only the FY18 numbers. 
• Page 101, it was asked why the Citizens of Ashland were not listed in the independent auditor’s report required by Oregon State Regulations. Allen noted that these reports are intended to serve the management and board, as they are who the auditors are serving. Slattery added that they can as extension make this available to the citizens.

• Page 132 and 134, the proportional share of net pension assets, was sometimes labeled as proportional share of net pension liability.    
• Page 132, of the City CAFR the 2017 does not add up by three and that 2018 cash and cash equivalents should be $39,515,544 as referenced on page 36. Hepford confirmed to Allen that the Statistical Section of the CAFR was not audited and that in this case the number on page 36 would be correct.
• Page 26 and throughout the MD&A it was asked that it was justified on the left and right.
• Page 27, it was noted to change the net pension assets as stated before.
• Page 29, it was added that the look of the 3D pie chart does not represent well the percentages. It was suggested to make these a 2D graph.
• Page 31, it was suggested to correct the overlapping lines of the administration and contingency percentage lines.   
• Page 32, it was noted that the bonds table was incorrect and that the text regarding the adoption of the budget was confusing. It was noted was that this would be rewritten.  
• Pages 36, 38, 39, 41, it was added that the net pension assets need to be changed as noted in the Parks CAFR, as well as making zero’s consistent.
• Page 40, it was questioned if equity was the correct word to use under liabilities and equity. Allen noted that it could be changed from equity to fund balance.
• Page 59, it was added long term miscellaneous receivables was supposed to be under current as well, it was suggested as well to make zero’s consistent.
• Page 60, it was noted that business type activities should be bolded like other headers on the sheet.
• Page 62, it was suggested to correct the interest rate from a decimal to a percentage.
• Page 69, it was added to correct the spelling of health  
• Page 70, it was noted to correct the paragraph for the sensitivity of the net to reflect the correct percentage as noted in the previous tables.
• Page 71, there was a repeated paragraph referring to the sensitivity of the net that should be removed.
• Page 84, the 2017 and 2018 was questioned as they were the same number it was explained that these numbers are given by actuaries’ two years at a time. It was also added that there was confusion on when GASB 73/75 was actually implemented. Allen explained that the confusion came in that GASB 73 was implemented last year and GASB 75 was implemented this year. It was suggested to change the wording to reflect this.
• Page 85, It was also added that there was some confusion on the OPEB and pension liability. It was asked to check the covered payroll and the corresponding percentage as it is the same as page 84.
• Page 92, it was suggested to move debt services to the left of the page. It was also suggested to break down the numbers to be formatted to the subtotals.
• Page 101, it was added that there was a variance the final budget number within Final Budget Positive (Negative) is incorrect.
• Page 103, there is a sub note with no reference.
• Page 104, there is a variance for transfers in should be a negative number. 
• Page 106 there is a variance for second interfund loan should be a positive number with the total zeroing out.
• Page 107 there is a variance in the excess (deficiency) of revenues over (under) expenditures with the total needing to be closer to $30,000,000 not the $45,488,881. Additionally, the transfer out line should be $250,000. 
• Page 115, transfer in should be a negative number
• Page 122, the general and capital projects funds shows a decimal; this should be corrected.
• Page 136, it was noted that 2015 numbers were missing. Additionally, noted was that the net pension assets need to be changed on this page as noted in the Parks CAFR
• Page 155, it was noted that it would be helpful to have the same pattrens for the same categories in both graphs. It was also noted that there is a 0% label with not category.
• Page 156, it was added that 2018 in the graph was all at 0.
• Page 158, the BPA surcharge revenue and the average surcharge per consumed kWh (1) was questioned as to if it was needed. It was decided to remove it.
• Page 159, the average demand rate per did not include the entire title.
• Page 161, it was noted to correct that net bonded debt per capita so it did not have a period.
• Page 165, it was noted that the personal income data that was unavailable was actually listed 171.
• Page 168, was suggested to be reformatted in the 3% true cash value line.
• Page 169, noted that the header be changed from 2017 to 2018. Also noted was a needed update to the graph as the information in the chart does not match.
• Page 174,175, noted that the footnote did not make sense and spelling needed to be corrected. A note on the maximum daily capacity in millions of gallons dropped to 3.30 from every other year being at 4.00 was also added. Staff noted that they would have to ask regarding this question
• Page 178, adding or removing commas from charts for consistent numbers. Also, questioned was the park acreage for 2017 as it was not listed.

• Page 25, it was noted on the income statement the City went from providing money to Parks to the food and beverage tax going to Parks. This it was added made the operating grants and contributions increase as well in allow for the addition to the food and beverage tax. It was also stated by staff that within the operating grants and contributions that there is the OSF donated capital, and that would be the reason for the increase. It was also noted in the text under governmental activities that the increase in net position was incorrectly stated. 
• Page 26 under capital asset and debt administration that the noted related to page 62 was incorrect. Staff noted that they would correct this error to reflect the actual page of 64.
• Page 31 the interest increased. Staff noted that this was due to better investments and higher cash balances.
• Page 38 a note was made as to the number of parks being reduced. Black responded that yes there had been a reduction in parks by one.
• Page 40 under capital assets it was added that the wording did not seem correct. Hanks noted that this was a correct made on the advice of GFOA.      
• Page 44 a number was questioned under capital assets and noted the reclassification of total assets being depreciated.

• Page 10, noted that in the sixth paragraph that the sentence explaining the educated population, needs more details or be removed.