Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, October 16, 2018

MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Tuesday, October 16, 2018
Council Chambers
1175 E. Main Street

 
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]
 
I.CALL TO ORDER
 
Mayor Stromberg called the Business Meeting to order at 7:00 PM
 
II.PLEDGE OF ALLEGIANCE
 
III.ROLL CALL
 
Councilor Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen were present.  
 
IV.MAYOR’S ANNOUNCEMENTS
 
Mayor Stromberg announced Commission and Committee vacancies
 
Slattery/Seffinger moved to move the City Administrator report after Mayor’s Announcements. Discussion: None. All Ayes.  Motion passed unanimously.
 
City Administrator Kelly Madding spoke that the Council Business Meeting will be moved to Monday, November 5th.
 
Jensen/Morris moved that the Study Session coming on November 5th be cancelled and that the November 6th meeting be moved to November 5th.   Discussion:  None. All Ayes.  Motion passed unanimously.
 
  1. City Administrator Report
 
City Administrator Kelly Madding gave an update on Engage Ashland. She explained that the survey closes on October 20th.  She explained the process and spoke that Staff and Council went door to door separately.
 
VI.APPROVAL OF MINUTES
1.Study Session of October 1, 2018
2.Business Meeting of October 2, 2018
 
Rosenthal/Morris moved to approve the minutes.  Discussion:  None.  All Ayes.  Motion passed unanimously.
 
VII.SPECIAL PRESENTATIONS & AWARDS
1.Annual Presentation by Public Art Commission
 
Staff Liaison Fotini Kaufman introduced Ashland Public Arts Commission Chair Sandy Friend.
 
Ms. Friend went over the new sculptures that have been installed.
 
Council discussed funding for the art projects. 
 
Council thanked the Commission for their work.
 
VIII.MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation  
 
IX.PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
 
Shaun Moran – Ashland –Mr. Moran read a statement into the record (see attached).
 
Huelz Gutcheon- HWY 99.  Spoke regarding democracy and dictators.  He spoke regarding the importance of counting carbons. He suggested a You Tube page for the City of Ashland for the current Council candidates.
 
Garrett Furuichi- Ashland- Mr. Furuichi read a statement into the record (see attached).
 
Slattery/Rosenthal moved to suspend the Council Rules.  Discussion: None. All Ayes.  Motion passed unanimously.
 
Slattery spoke regarding the budget process.  He also spoke regarding the absentee rate of Budget Committee Members. 
 
Jensen/Morris moved to reinstate the Council Rules. Discussion:  None.  All Ayes. Motion passed unanimously.     
 
X.CONSENT AGENDA
1.AFN Bandwidth Contract Approvals
 
Rosenthal pulled this item.  Ms. Madding gave a brief staff report.  Rosenthal spoke to the importance of this investment.  
 
Rosenthal/Morris moved approval for the Consent AgendaDiscussion.  None.  All Ayes. Motion passed unanimously.    
 
XI.PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
1.Public Hearing for Infill Strategy Ordinance and Map Amendments (continued)
 
Planning Manager Maria Harris, John Fregonese, Bill Molnar, and Brandon Goldman were in attendance.
 
Ms. Harris gave a Staff report.  Staff suggested to continue the Public Hearing to November 20th.
 
Mr. Fregonese went over a PowerPoint Presentation (see attached).
 
Items discussed were:
  • Floor Area Ratio (FAR).
  • Concerns about Parking and Traffic.
  • Relationships between overlays.
  • Public Comments.
  • Croman Transit Route.
  • Step backs.
 
Jensen/Slattery moved to direct Staff to revise the Ordinance to include an alternative to the building step back requirement alternatives and incentives. Discussion: None.  Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES.  Motion passed unanimously.
 
Backman/Morris moved to continue the public hearing for the infill strategy Ordinance and map amendments to the November 20 meeting. Discussion: None.  All Ayes. Motion passed unanimously.
 
Jensen/Slattery moved to direct staff to revise the required amount of commercial and employment uses to 65 percent of the ground floor in the C-1 and E-1 zones and allow up to 35 percent of the ground floor for housing in the Transit Triangle overlay. Discussion: Ms. Harris explained that this would change the Planning Commission’s decision. Jensen withdrew his motion. 
 
 
XII.UNFINISHED BUSINESS
 
XIII.NEW AND MISCELLANEOUS BUSINESS
 
  1. ORDINANCES, RESOLUTIONS AND CONTRACTS
1.FEMA Assistance to Firefighters’ Grant Submission
 
Ms. Madding gave a Staff report.
 
Bachman/Rosenthal moved to approve the grant funding applications from Ashland Fire & Rescue to FEMA for the AFG grant programs.  Discussion:  Bachman spoke to the importance of this grant.  Rosenthal agreed.  Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES.  Motion passed unanimously.  
 
  1. Second Reading of an Ordinance Amending AMC 9.08.120 and AMC 13.16.070 to Resolve Inconsistencies and Increase Vertical Clearance Height of Trees and Other Vegetation Above Public Street and Alleys.
 
Ms. Madding gave a Staff report.
 
Slattery/Bachman moved to approve Second Reading of proposed Ordinance No. 3157, which is titled “An Ordinance Amending AMC 9.08.120 and AMC 13.16.070 to Resolve Inconsistencies and Increase Vertical Clearance Height of Trees and Other Vegetation above Public Streets and Alleys, for enactment. Discussion:  None. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES.  Motion passed unanimously.
 
 
  1. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
 
 
XVI.ADJOURNMENT OF BUSINESS MEETING
 
The Business Meeting was adjourned at 9:27 PM.
 
 
Respectfully submitted by:
 
_____________________________________
City Recorder Melissa Huhtala
 
Attest:
 
_____________________________________
Mayor Stromberg
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City 

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