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Agendas and Minutes

Historic Commission (View All)

Historic Commission Regular Meeting

Wednesday, October 03, 2012

Meeting Minutes

October 3, 2012

Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
Historic Commissioners Present:  Allison Renwick, Kerry Kencairn, Sam Whitford, Terry Skibby, Dale Shostrom, Ally Phelps,
Commission Members Absent:  Keith Swink (e), Tom Giordano (e), Victoria Law (u)
Council Liaison: Greg Lemhouse-absent
High School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Clerk:  Billie Boswell

APPROVAL OF MINUTES:  The minutes of the September 5, 2012 Historic Commission meeting were reviewed.  Ms. Renwick pointed out an error showing her present and absent.  A correction was made to show she was absent for the September meeting.  Mr. Whitford made a motion to approve the minutes as amended.  Ms. Kencairn seconded the motion and the motion was approved unanimously.

PUBLIC FORUM:   No one in the audience wished to speak.
City Recorder, Barbara Christianson and City Attorney, Dave Lohman presented a training session to the Commissioners on Public Records Law, Definition of Public Meeting, Public Meeting Requirements, Rules and Regulations and Ethics.  A copy of the Power Point presentation is available on the City’s website under Commission Vacancies. A question was raised about emails between Commissioners.  Mr. Lohman stressed that all emails having anything to do with Historic Commission business be cc: to the City staff liaison so the City retains a record. Business discussions and decisions require a quorum and must be done in a public meeting that has been noticed at least 36 hours in advance.  Minutes are not to be verbatim.  They are meant to capture only the decisions made and main concerns and issues.  City of Ashland current ethics rules say “no gifts” at all.  City position should not be used for any gain that a normal citizen would not get.    If there is any chance or perceived chance of financial or personal gain you must recuse yourself and leave the room.  If leaving will cause a lack of a quorum, then you must disclose your conflict and stay and participate in the decision.  Mr. Lohman stated that the bottom line is to always disclose.
Mayor’s Memo Discussion:  In an email dated 9-19-2012, Mayor Dave Kanner asked each board and commission several questions.  The Historic Commission determined they would prefer to leave their membership number at nine because of the people needed to staff the Historic Review Board every week.  However they felt a quorum should be the majority of all filled positions. There was consensus that Commission members should attend 2/3 of all regularly scheduled monthly meetings held within a 6-month period.  Review Board attendance would not be held to that standard, however, there must be a quorum (2 of 3).
A.  Review Board Schedule
October 4th Terry, Keith, Dale
October 11th        Terry, Kerry, Ally
October 18th Terry, Tom, Sam
October 25th Terry, Allison, Dale
November 1st Terry, Tom, Victoria  
November 8th Terry, Keith,
B.  Project Assignments for Planning Actions
BD-2011-00436 426 A St (Sidney Brown) Mixed Use Bldg  (finalled) Giordano
BD-2011-01029 400 Allison (Robin Biermann) New SFR  (Issued 4-5-12) Whitford/Renwick
BD-2011-01079 134 Terrace (Allman) New SFR (issued 2-17-12) Whitford
BD-2011-00621 89 Oak St (Amorotico) New façade on building (under construction) Shostrom
PA-2012-00434 843 B St (Holzshu) ARU Renwick
PA-2012-00440 27 N Main (McKechnie) Comm Site Review Shostrom
PA-2012-01039 117 Eighth St (McKinney) New ARU Renwick
PA-2012-01122 175 Lithia Wy (First Place Partners)  3-story mixed use building  
Next meeting is scheduled for November 7, 2012.
It was the unanimous decision of the Commission to adjourn the meeting at 7:00 p.m.

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