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Agendas and Minutes

Historic Commission (View All)

Historic Commission Regular Meeting

Wednesday, October 05, 2011

Meeting Minutes

October 5, 2011

Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
Historic Commissioners Present:  Dale Shostrom, Terry Skibby, Keith Swink, Sam Whitford, Tom Giordano, Allison Renwick, Ally Phelps,
Commission Members Absent:  Kerry Kencairn (e)
Council Liaison: Michael Morris, absent
High School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Planner: Amy Gunter; Clerk: Billie Boswell

Mr. Whitford pointed out an error showing him listed as present. Mr. Giordano moved to approve the August 3, 2011 minutes as amended and the motion was seconded by Mr. Swink and were approved unanimously.  Mr. Whitford abstained due to his absence.
PLANNING ACTION:         2011-01283                         
SUBJECT PROPERTY:     440 Normal Avenue
APPLICANT:                      City of Ashland     
DESCRIPTION:                  A request for a Conditional Use Permit to allow the temporary relocation of Fire Station #2 equipment and personnel to the Mountain View Cemetery offices located at 440 Normal Avenue for the duration of construction for the new Fire Station #2 building.  Cemetery offices will be temporarily housed in a modular building to be placed on the site during this period.  The only proposed exterior modification to the existing cemetery building is the enlargement of an existing garage door to accommodate ambulance parking in the building’s garage.
Chairman Shostrom confirmed there were no conflicts of interest.  Mr. Skibby said he took pictures at the site and chatted with one of the employees, but nothing that would qualify as ex parte contact.  There were no concerns.  Ms. Gunter said the City had received some letters of concern from some of the neighbors but all issues were addressed in the applicant’s submittal.  She said the City Planner, Derek Severson, placed the style and color conditions recommended by Historic Commission when the PreApp was reviewed last month, as conditions of the approval.
Mr. Whitford moved to approve the project.  The motion was seconded by Ms. Phelps and approved unanimously.
PreApp – 160 Lithia Way.  Project is for a 3-story hotel with commercial space on the first floor. The Commission generally felt the building looked 'flat' and lacked a strong sense of entry and street presence. The following recommendations could remedy these:


  • The commission recommends that the base be more prominent and add strength to the anchoring of the building by incorporating a flared cap.
  • The Commission recommends that the headers around the windows extend past the jams to make them look structural and not tacked on. Also recommend that the applicant consider using pre-cast headers.
  • The Commission recommends that there be some further variation in the front facade, either by pushing the center section out to off-set the right and left sides or recess the left side similar to the right side recess.
  • The Commission recommends that the second and third story awnings be made of cloth/canvas to relieve the repetitive design of the metal awnings. The Commission also felt that the lower level awning should be more prominent to add to the pedestrian scale, provide protection from weather, and provide a visual anchor for the first story.
  • The Commission also recommends that the center section parapet be raised to break-up the continuous horizontal line of the roof.
  • The Commission requested that materials be clarified, specifically with regard to: brick color, cornice material, and awning material.
B.  Review Board Schedule
October 6th     Terry, Keith, Kerry
October 13th      Terry, Allison, Kerry
October 20th      Terry, Sam, Tom
October 27th      Terry, Dale, Ally
November 3rd      Terry, Keith               
C.  Project Assignments for Planning Actions
BD-2007-01764 160 Helman (Batzer-Comm Bldgs) {Recession Extension approved)} Shostrom/Giordano
PA-2007-01939 175 Lithia Wy (formerly 165 Lithia) Archerd & Dresner-Mixed Use Bldg – (Expired 7/25/10) Renwick  
BD-2011-00855 165 W Fork – New SFR on hillside (new owner-Suncrest Hms) (under construction) Swink/Shostrom  
BD-2011-00436 426 A St (Sidney Brown) Mixed Use Bldg  (permit issued 5-18-11)) Giordano  
PA-2009-00785 255 E Main (Ashland Elks) Balcony on rear (No permit yet; expired 8/27/10.) Swink  
PA-2010-00069 175 N Pioneer (Deli) Terrell   (no permit-code compliance letter written) Shostrom  
BD-2011-01029 400 Allison (Robin Biermann) New SFR  (Ready to issue) Whitford/Renwick  
BD-2011-00820 156 Seventh (Annie McIntyre)  (Issued 7-12-11) Renwick  
BD-2011-00368 928 C St (92 Eighth St) (Charter) ARU (issued 7-11-11)) Swink  
BD-2011-01059 260 First St (Syken) house to retail sales (appealed-bldg permit issued 8-25-11) Phelps  
PA-2011-00244 485 A St (Hoxmeier) enclosed porch & food truck (no permit) Giordano  
BD-2011-01079 134 Terrace (Allman) New SFR (Ready to issue) Whitford  
BD-2011-00621 89 Oak St (Amorotico) New façade on building (under construction) Shostrom  
BD-2011-00802 66 Scenic (Forsyth) Solar Variance  (issued 7-15-11) Phelps  
Jay Leighton brought an old wooden water pipe dug up at the Helman Baths site into the office to show the Historic Commission.  Ms. Gunter said the project was briefly stopped but the find was not considered significant.
Ms. Gunter reviewed with the Commissioners the Council’s interpretation of the quorum requirements that a majority consists of all commission seats whether filled or not.  There was also discussion of the absence rules.  The Commissioners felt absences should be looked at over a 12-month period of time rather than 6-month.


It was the unanimous decision of the Commission to adjourn the meeting at 7:30 p.m.

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