Agendas and Minutes

City Council (View All)

Special Meeting

Minutes
Tuesday, June 28, 2011

 

MINUTES FOR THE SPECIAL MEETING

ASHLAND CITY COUNCIL

June 28, 2011

Council Chambers

1175 E. Main Street

 

CALL TO ORDER

Mayor Stromberg called the meeting to order at 5:30 p.m. in the Civic Center Council chambers.

 

ROLL CALL

Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger, and Chapman were present.

 

Councilor Silbiger/Chapman m/s to add to the agenda the following items: under PUBLIC HEARING: Will the Council hold a public hearing and approve the request for a noise variance as allowed in AMC 9.80.170 for sounds resulting from Oregon Shakespeare Festival performances in Lithia Park? and under NEW & MISC BUSINESS: Will the Council approve the issuance of a City of Ashland license to the Oregon Shakespeare Festival Association for terminable exclusive use of a portion of Lithia Park for theatrical performances in temporary tent structures? Voice Vote: all AYES. Motion passed.

 

SPECIAL PRESENTATIONS & AWARDS

The Mayor’s Proclamation of July 15, 2011 as Oregon Child Development Coalition Day was read aloud.

 

Mayor Stromberg noted the recent passing of Ric Sayre, shared his accomplishments and honored him with a moment of silence.

 

CONSENT AGENDA

1.   Will Council the minutes of the Boards and Commission?

2.   Does Council wish to enter into an Intergovernmental Agreement with Emergency Communications of Southern Oregon to provide emergency dispatch services to Ashland?

3.   Should Council approve a resolution titled, “A Resolution Transferring Appropriations Within the 2010-2011 Budget” to remain in compliance with Oregon Budget Law?

4.   Does the Council wish to approve the collection agreement between the City of Ashland and the United States Forest Service to provide a watershed patrol during the summer fire season?

 

Councilor Slattery/Morris m/s to approve Consent Agenda items. Voice Vote: all AYES. Motion passed.

 

PUBLIC HEARINGS

1.   Will the Council hold a public hearing and approve the request for a variance from the City’s noise ordinance, AMC 9.08.170, for sounds resulting from Oregon Shakespeare Festival performances in Lithia Park?

Acting City Administrator Lee Tuneberg explained how the variance would support the theatrical performances in the park.

 

Public Hearing Open: 5:40 p.m.

Public Hearing Closed: 5:40 p.m.

 

City Attorney Dave Lohman added the variance applied to other sounds in addition to amplified.

 

Councilor Chapman/Slattery m/s to approve a noise variance to accommodate amplified sounds resulting from OSF performances in Lithia Park. Voice Vote: all AYES. Motion passed.

 

PUBLIC FORUM - None

NEW AND MISCELLANEOUS BUSINESS

1.   Will the Council approve the issuance of a City of Ashland license to the Oregon Shakespeare Festival Association for terminable exclusive use of a portion of Lithia Park for theatrical performances in temporary tent structures?

Acting City Administrator Lee Tuneberg explained the license would allow OSF to use Lithia Park for performances.  The City granted the permit license in coordination with the Parks and Recreation Commission.  All parties had reviewed the license and agreed with the contents.

 

Councilor Silbiger/Chapman m/s to approve issuance of license to OSF for terminable exclusive use of a portion of Lithia Park for theatrical performances in temporary tent structure. Voice Vote: all AYES. Motion passed.

 

2.   Will Council approve a resolution titled, “A Resolution Allocating FY2011-12 Economic Development Program Funds”?

Acting City Administrator Lee Tuneberg explained staff recommended allocating the $125,000 in the following manner:

·         Business Retention & Expansion Survey:  $25,000

·         City Staffing for Economic Development Strategy implementation coordination:  $20,000

·         Urban renewal Plan:  $85,000

·         Set aside for Strategy implementation FY 2012-13:  $20,000

 

Councilor Slattery declared potential conflicts of interest on both items #2 and #3 under New and Miscellaneous Business because of his association with the Chamber of Commerce and asked to be recused.

 

Councilor Silbiger/Voisin m/s to recuse Councilor Slattery. Voice Vote: all AYES.   Motion passed.

 

Councilor Slattery left the meeting at 5:47 p.m.

 

Councilor Silbiger/Voisin m/s to approve Resolution #2011-25 with the provision that no remaining funds be spent without Council approval. Voice Vote:  Councilor Morris, Lemhouse, Voisin and Silbiger, YES; Councilor Chapman, NO. Motion passed 4-1.

 

3.   Will Council approve the proposed contract with the Chamber of Commerce for Visitor and Convention Bureau services for FY 2010-2011 in the amount of $293,160?

Acting City Administrator Lee Tuneberg explained the supplemental contract would grant the Chamber of Commerce an additional $25,000 for the business retention and expansion survey.

 

Councilor Morris/Lemhouse m/s to approve contract with Chamber of Commerce for Visitor and Convention Bureau services for FY 2010-11 in amount of $293,160. Voice Vote: all AYES. Motion passed.

 

Will Council approve the proposed supplemental contract with the Chamber of Commerce for developing and completing a business retention and expansion survey consistent with the draft Economic Development Strategy in the amount of $25,000?

 

Councilor Voisin/Lemhouse m/s to delay approval of supplemental contract with Chamber of Commerce in the amount of $25,000 until after Council has had opportunity to consider the Economical Development Plan further. DISCUSSION: Councilor Voisin explained the survey did not include non-profit organizations.  She also questioned the strategy and the five components that determined what businesses would be surveyed.  Roll Call Vote: Councilor Voisin and Chapman, YES; Councilor Morris, Lemhouse and Silbiger, NO. Motion failed 2-3.

 

Staff would address the concerns raised by Councilor Voisin.

 

Councilor Silbiger/Lemhouse m/s to approve the proposed supplemental contract with the Chamber of Commerce for developing and completing a business retention and expansion survey consistent with the draft economic development strategy in the amount of $25,000.  DISCUSSION: Councilor Chapman would vote against the motion.  He had concerns the survey was based on a draft plan Council had not yet accepted and did not think the goals were clear.  Councilor Silbiger commented the survey was something the Chamber had done in the past and this was a continuation of previous economic development surveys.  Roll Call Vote:  Councilor Morris, Lemhouse and Silbiger, YES; Councilor Voisin and Chapman, NO. Motion passed. 3-2.

 

ADJOURNMENT

Meeting adjourned at 5:59 p.m.

 

 

 

___________________________                  _______________________________

Barbara Christensen, City Recorder                 John Stromberg, Mayor

 

 

 

Ashland 24/7

Pay Your
Utility Bill
Connect
to AFN
Request Conservation
Evaluation
Proposals, Bids
& Notifications
Request Building
Inspection
Apply for
Building Permits
Apply for Other
Permits & Licenses
Register for
Recreation Programs

©2017 City of Ashland, OR | Site by Project A

Quicklinks

Connect

Share

Email Share