ASHLAND HISTORIC COMMISSION
September 17, 2003
At 5:00 p.m., the Historic Commission met for its annual orientation meeting. Present were members Dale Shostrom, Terry Skibby, Joanne Krippaehne, Tom Giordano, Rob Saladoff, Alex Krach, Jay Leighton and Sam Whitford. In addition, Associate Planner Mark Knox and Secretary Sonja Akerman were in attendance. Keith Chambers is on sabbatical.
Land Use Basics
Knox explained the basics of land use planning, noting differences between the Ashland Comprehensive Plan and the Ashland Municipal Code. The Comp Plan serves as a guiding document for all development within the City. The Land Use Ordinance, which is chapter 18 of the Municipal Code, contains all the policies of the Comp Plan. Because the Land Use Ordinance incorporates adopted ordinances, it is more specific and includes the criterion necessary for implementing the Comp Plan. Knox also described the sections of the Site Design and Use Standards that pertain to the Historic Districts and the Downtown District, and stressed the importance of becoming familiar with the specific sections.
Land Use Entitlements
Entitlements (or planning actions) the Historic Commission is involved with include Site Reviews, Conditional Use Permits and Variances. Knox explained what is involved with each.
Land Use Procedures
Knox described the differences between projects involving only Building Permits and projects requiring Staff Permits, Type I, Type II and Type III planning actions. Discussion was based on procedures that entail public notices, time frames and appeal periods. There was also a discussion on whether the Commission should seek more authority in decision making. Knox assured the Commission that all recommendations and advice from the Commission are held in high regard from the staff level to the City Council. He then explained the functions of the Planning Commission and the Hearings Board. In discussing the Historic Commission Review Board, the design review form was brought up to consider its revision. Saladoff volunteered to spearhead this.
Maximum House Size Ordinance
Knox informed the Commission the ordinance was unanimously passed by the City Council and has now gone through the first and second readings. It will become effective on October 16. Leighton volunteered to work on a handout with simple illustrations that will be helpful to homeowners, contractors and designers.
Big Box Ordinance
Knox explained this ordinance, which amends the Site Design and Use Standards, was also passed by the Council and will become effective on October 16.
Items Not On Agenda
Knox advised the Commission to not set goals in October. He would rather see the members study and clearly understand the ordinances, implement them, and educate themselves and then the public. In discussing this, the members acknowledged they already have the goals of getting the Lithia Springs property on the National Register, making sure the Brown Bag Workshops take place, being able to articulate recommendations and suggestions clearly to the public, and redoing the design review form. Therefore, the October 18 meeting was postponed.
Because the Commission still has the need to discuss and understand such elements as styles, remodels, likes/ dislikes and how far to go with mimicking certain elements, the members agreed to meet from 5:30 to 7:30 p.m. on October 21. It was also decided it would be helpful to have photos of buildings in Ashland and graphics so current interpretation of historic styles can be discussed. The members would also like to talk about the National Historic Preservation Standards and how they work/don't work. It is hoped that as a result of the meeting, something will be created that can be presented to the community, perhaps through a Brown Bag Workshop.
At 7:30 p.m. the meeting adjourned.