Joint Meeting Draft Minutes
March 12, 2009, 5:30 pm
Civic Center, Council Chambers,
Attendance: City Councilors Jackson, Lemhouse, Navickas, Silbiger, and Voisin were present. Mayor Stromberg and Councilor Chapman were absent.
Parks Commissioners Eggers, Gardiner, Lewis, Noraas, and Rosenthal were present.
Staff: MARTHA BENNETT, CITY ADMINISTRATOR
DON ROBERTSON, PARKS DIRECTOR
LEE TUNEBERG, FINANCE DIRECTOR
I. CALL TO ORDER
Mike Gardiner of the
II. PUBLIC INPUT
Keith Massie,
Keith Swink,
Drew Baily,
Denise Dahler,
III. PENDING TAX AND FINANCIAL ISSUES
a. Food and Beverage Tax
Bennett said she and Robertson suggested retaining the same 5% Food and Beverage tax rate, with 80% still directed to the sewer treatment plant and 20% directed toward Parks for land acquisitions. She said Parks requested the authority to additionally use the funds for park land development. She said the sewer bond was projected to be paid off in 2013 but tax collections were flatter and she was reluctant to specify when the bond would be paid off. She said not renewing the meals tax would greatly impact businesses and the community and that sewer rates could increase by 55%. If approved, she suggested placing it on the ballot in either November 2009 or March 2010, as the tax was set to expire in December 2010.
Discussion Among Council and Commission
City Councilors and Parks Commissioners offered the following points:
§ Direct some meals tax revenues to Parks for improvements or repairs of
§ Support for renewing the Food and Beverage Tax and of Parks using the funds for capital improvements as well as land acquisitions. Questioning of why restaurants were requesting a portion of the tax revenue when council earmarked nearly $300,000 for the Chamber of Commerce in 2009 for tourism promotion.
§ Parks possibly nearing the end of its land acquisition cycle; commission requesting the use of meals tax revenues for capital improvements.
§ Parks previously utilized meals tax revenues to purchase properties on the Open Space Plan but the acquisition period was ending. Consideration about using tax revenues to develop some of the previously acquired properties, with the goal of completing the Open Space acquisition plan.
§ Support for the meals tax renewal and for using the revenues for capital improvements of Parks lands.
§ Support for the meals tax renewal, one of the fairest taxes that allowed people (able to afford to eat out) to help pay for community amenities such as parks and recreational facilities.
§ Support for the meals tax renewal; question to Parks Director Robertson to explain the capital improvements for which the money might be directed.
Robertson said the money was currently earmarked only for acquisition of Parks land. He said the money could be used to purchase properties like the lower
III. PENDING TAX AND FINANCIAL ISSUES
a. Food and Beverage Tax, cont’d.
Discussion Among Council and Commission
Bennett said the public was promised park land from those revenues but the acquired land was often left undeveloped due to restrictions on the use of the funds. She spoke of the need to invite the public to comment on this matter.
Silbiger spoke favorably of the current 80/20 split between the sewer bond and Parks and suggested allowing Parks to spend it in the most appropriate manner.
Rosenthal said he was glad to hear that the councilors supported an extension of the meals tax. He said Parks held a number of undeveloped park lands. He requested that maintenance be included as a permissible use for the meals tax revenues in light of the current cutbacks in the Parks operations budget.
Motion:
Voice vote—City Council: All yes
Voice vote—Parks Commission: All yes
Motion passed
b.
Bennett said that of the $4.2865 millage collected, Parks historically received $2.09. She said she and Robertson recommended maintaining the current split for FY 2009-2010.
Discussion Among Council and Commission
§ Unanimous support was heard among elected officials for a continuation of the existing split in the upcoming fiscal year.
§ Potential future levies for targeted services of both the City and Parks were discussed, with agreement for no action at this time. City and Parks agreed to continue discussions at a later date.
Motion: Silbiger moved to allocate a property tax levy rate of $2.09 for the Parks Commission in FY 2009-2010. Lemhouse seconded the motion.
Voice vote—City Council: All yes
Motion passed
c. Discussion of Future Local Option Levies
Staff reintroduced the topic of future local option levies, stating that one of the concerns would be loss of services if a local option levy were to fail.
Discussion Among Council and Commission
§ Discussion of potential local option levies to occur at a later date, with an eye toward timing of other measures that might appear on the same ballot.
§ Concerns raised that any services placed on a local option levy might risk being eliminated should the local option levy fail.
III. PENDING TAX AND FINANCIAL ISSUES
c. Discussion of Future Local Option Levies, cont’d.
Discussion Among Council and Commission
§ During troubled economic times, citizens often spend their time and money utilizing local parks and recreation facilities, and parks and recreation organizations are obligated to provide those services to those citizens.
d. Discussion of Tax Coordination
Bennett spoke of the importance of coordinating with other taxing bodies (schools, county), as general obligation bonds share the same election dates and funding pools. She said it was important to show sensitivity to citizens about the taxes they pay or perceive that they pay.
Discussion Among Council and Commission
§ Importance of listening to citizens and concerns about the deepening recession
§ Further discussion about continuing the conversations after the budget season
IV. SERVICES EXCHANGED BETWEEN CITY AND PARKS AND RECREATION
a.
b.
Tuneberg presented a draft Memorandum of Understanding (MOU) chart for FY 2009-2010 identifying services exchanged and paid for between the City and Parks. Items included:
§ Median strip maintenance
§ Accounting services
§ Legal services
§ Airport maintenance
§ Potential combination of mechanical services (Parks / City)
Questions from elected officials included:
§ Clarification of areas maintained by Parks
§ Designation of FY 2009-2010 as a transitional year for equipment maintenance
§ Health insurance rate pools
§ General comments about the importance of sharing resources, especially during troubled economic times
V. DISCUSSION OF NEXT STEPS
Robertson summarized that the evening’s discussion included agreement about: moving forward with the Food and Beverage Tax renewal; ensuring the budgeting ability of Parks; continuation of long-term finances for Parks; moving forward in a quick and responsible manner.
Bennett summarized that the groups agreed to draft a Food and Beverage Tax renewal proposal and to conduct community outreach to those initially involved as well as the restaurant community. She said they also agreed to move quickly on those discussions and to talk again, after the budget process, about a potential local options levy. She said the MOU would come back to both bodies for formal adoption.
VI. ADJOURNMENT
Gardiner adjourned the meeting at 7:00 pm.
Respectfully submitted,
Susan Dyssegard, Executive Secretary