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February 2, 2021 City Manager's Report
Posted: Tuesday, February 02, 2021

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February 2, 2021
The City Managerís Report showcases current events facing the City externally and internally since the last Council meeting, while highlighting City accomplishments. 

City Manager Job Description
Staff will return at the next Business Meeting (Feb 16) to finalize the City Manager Job Description and provide a recommendation to the Council on a Professional Recruitment Firm to engage in the search. The City received six proposals to provide Professional Recruitment Services, and staff will refine the list and request council approval to start work on the Recruitment.

Interim Fire Chief Recruitment Update
Staff will also return at the next Business Meeting with a recommendation to fill the Interim Fire Chief position.  Since Council's approval to utilize the Western Fire Chiefs Association to assist in the recruitment and vetting of an experienced Fire Chief to bring management capacity and support to Acting Chief Sartain, we have reviewed a number of resumes, had panel zoom interviews with two but were not able to complete the negotiations with the panel's preferred candidate.  

As was considered in prior Council discussions, given the timing and current needs of the Department, staff has returned to developing a support structure around Acting Chief Sartain that would allow him to successfully function as the City's Interim Fire Chief for a six to nine month timeframe.  This plan includes internal and external temporary assignment in key support functions within the Fire Department Administration, giving Chief Sartain the tools he needs to lead the Department as well as extend leadership and management training opportunities for our excellent Fire Operations command staff.  A complete plan and proposal will be provided for Council review and decision at the February 16 Business Meeting 

Oregon Association of Municipal Recorders Region V Director 
The Oregon Association of Municipal Recorders (OAMR) recently installed Ashland City Recorder Melissa Huhtala as the 2020-2022 OAMR Region V Director. Melissa received the oath of office at the associationís Annual Business Meeting held virtually, on September 25, 2020.

OAMR is a professional organization dedicated to promoting governmental relationships and providing educational and training opportunities for over 200 Oregon City Recorders statewide.

Melissa has been an active member of OAMR since 2011. She has served on numerous OAMR committees, including Conference Committee, Internet Committee, Nominating Committee, and Mentoring Committee.

This will be Melissaís second term as Region V Director.

Looking Ahead
This is a draft of the next Council meetings agenda and is subject to change.
No February 15 Study Session - City offices closed for Presidents' Day
February 16 - Business Meeting
  • Travel Ashland/Chamber of Commerce 2020 Tourism Grant Report
  • Approval of a Professional Services Contract for Improvements to the Community Center and Pioneer Hall 
  • Finalization of the Job Description for City Manager 
  • Contract Award for Professional Recruitment Services 
  • Social Equity and Racial Justice Resolution Council Discussion and Action Identification 
  • Racial Justice Commission - Code Development Direction
  • Mid-Year Budget Update 
  • Resolution Allocating Transient Occupancy Tax for Fiscal Years 2021 & 2022 
  • Interim Fire Chief Appointment and Contract Approval
For the full look ahead and descriptions of each item, go to

February City Source
This month's edition of the City Source includes an article on resources that are used to deliver City services, information on the COVID-19 pandemic, the Adapt Your Home campaign annoucement, a request for climate action stories, quick tips to reduce your wildfire risk, saving space for Ashland's wildlife at North Mountain Park, events, and the City Calendar for March.
City of Ashland City Source February 2021 The citizens' source of information about the City of Ashland. Picture of Grizzly Peak in the Spring.

Go to for the latest and past editions. 

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