DRAFT City of Ashland Grants Review Subcommittee Meeting
May 6, 2021, 10:00 a.m.
This meeting was held electronically via Zoom and was not broadcasted. Those interested in attending were given a log in through Zoom as published in public notices. This meeting was also recorded and uploaded on the City website. Meeting Video can be accessed by clicking here or going to https://www.youtube.com/watch?v=IEWu9cPkiPo
Call to Order/Opening Remarks
: Meeting called
to order at 10:00 a.m. by Finance Director Melanie Purcell.
Mayor Julie Akins
Councilor Paula Hyatt
Bryn Morrison Natalie Thomason
Approval of Minutes: Hyatt/Akins m/s to move that the minutes of August 12, 2020 be approved. All Ayes. Motion passed unanimously
Staff reviewed with the committee comments that were submitted into Public Form.
As this meeting was held electronically, written testimony was accepted via email to firstname.lastname@example.org
on both general public forum items and agenda items as long as they are submitted before 10:00 a.m. on Monday, 5, 2021. Written testimonies submitted by the deadline were made available to the Committee prior to the meeting and are included in these meetings minutes.
Natalie Thomason, Staff Member spoke to the process of this year’s Tourism Grants and how the meeting would proceed. She also added information about late applications received.
Election of Chair: Hyatt/Akins m/s the nomination of Jim Bachman as Grants Review Subcommittee Chair. Discussion: None. Vote by
Hand: All Ayes. Motion passed unanimously
Delectation of Conflict- Committee members declared possible
conflicts of interest to submitted applications. It was declared that no financial gain would be made by decisions made of the Committee.
Jim Bachman, Committee Chair began the discussion of the proposed allocations. Mayor Julie Akins provided to the committee her allocations and rationale for these.
The committee discussed the presented allocations, taking into consideration the requirements as stated in the grants policy. Meeting audio of the discussion and a list of all proposed allocations attached.
Hyatt/Akins m/s to move to approve the allocations as reflected in the worksheet. (Worksheet of Allocations attached) Discussion: None. Roll Call
Vote: All Ayes. Motion passed unanimously
Hyatt/Akins m/s Meeting Adjournment.
Meeting was Adjourned at 10:29 p.m. by Chair Jim Bachman