Ashland Housing and Human Services Commission
Draft Minutes October 23, 2014
CALL TO ORDER
Vice Chair Coriann Matthews called the meeting to order at 4:30 in the Lithia Room at the Community Development Building located at 51 Winburn Way, Ashland OR 97520.
 

Commissioners Present:	Council Liaison
Regina Ayars	Pam Marsh-absent
Gina DuQuenne	SOU Liaison
Michael Gutman	Andrew Ensslin-absent
Coriann Matthews
Rich Rohde	Staff Present:
Commissions Absent:	Linda Reid, Housing Specialist
Connie Saldana	Leslie Gore, Housing Program Asst.
Joshua Boettiger
Sue Crader
Heidi Parker

 
Approval of Minutes
Rich Rohde/Michael Gutman m/s to approve minutes of the September 16, 2014 Housing and Human Services Commission meeting as presented.  Motion passed.
 
PUBLIC FORUM
No one was present to speak.
 
STRATEGIC PLAN WORKING DRAFT REVIEW AND DISCUSSION
The Commission reviewed the results of the key informant interviews.  The Commission discussed and compared the service gaps identified in the feedback gathered from the key informant interviews, the stakeholder/grantee forum, and the demographic resources gathered.  The top five priority needs were identified as: affordable housing, mental health services, and services for youth, increased transportation opportunities, and drug and alcohol services.  The commissioners agreed that these identified services needs would be the priority goals for the strategic plan.  The commissioner’s discussed implementation strategies and goal measurement/outcomes and provided further direction to staff regarding those items.
 
STRATEGIC PLAN REVISIONS AND APPROVAL
The Commissioners reviewed the draft document and recommended revisions, with instructions to staff to complete the recommended revisions, send out a poll to schedule a subcommittee meeting to review and approve the final document once the revisions have been completed and in advance of council review. 
 
NOVEMBER MEETING ALTERNATE DATE DUE TO HOLIDAY
The Commission agreed that since the next regular meeting of the H&HS commission is scheduled to take place on Thanksgiving Day, the commission would move the meeting to the previous Thursday, November 20^th , at the same time, same location.  The Commission also approved holding a combined meeting CDBG community outreach/H&HS commission meeting for the December meeting (which will as regularly scheduled, would fall on Christmas day).  That meeting is scheduled for Friday December 5^th from 4:00-6:00 PM at the Grove located at 1195 E. Main Street.
 
COUNCIL UPDATE ITEMS AND SPOKESPERSON SELECTION
The Commission felt that Commission Chair Boettiger should deliver the update to the council.  Items to cover would be the work completed on the council directed projects; the strategic plan for social services grant funds, and the student fair housing project.  Further the commission wanted to provide a brief update on the results of their goal setting retreat.  Reid will draw up a council communication for review by the Boettiger in advance of the meeting.
 
LIAISON REPORTS AND DISCUSSION
Council-No new update
SOU Liaison-No new update
Staff-Reid provided the commission with a preliminary overview of the agenda for the December 5^th CDBG community engagement meeting.
 
GENERAL ANNOUNCEMENTS – No new announcements.
 
NOVEMBER 20, 2014 AGENDA ITEMS
Finalize the Strategic plan (with input from Council).
Update from Student Liaison on current status of Student Fair Housing project and outreach efforts, discussion of next steps.
Update and discussion of Housing Trust Fund
 
UPCOMING EVENTS AND MEETINGS
                        City Council Meeting-Annual H&HS Commission Update
                        7:00-10:00 PM: November 18, 2014, Council Chambers 1175 E. Main
                        Next Housing Commission Regular Meeting
4:30-6:30 PM; November 20, 2014
 
ADJOURNMENT - The meeting was adjourned at 6:30 p.m.
Respectfully submitted by Linda Reid