Agendas and Minutes

Ashland Parks & Recreation Commission (View All)

Parks Commission Special Meeting Minutes

Monday, June 20, 2011

City of Ashland
June 20, 2011

Present:  Commissioners Eggers, Landt, Lewis, Rosenthal, Seffinger; Director Robertson; Superintendent Dials; Interim Superintendent Hammers

Absent: City Council Liaison Slattery

Rosenthal called the meeting to order at 5:05 p.m. at the Parks office, 340 S. Pioneer Street [Eggers arrived at 6:35 p.m.].

Robertson welcomed Public Works Director Mike Faught along with Public Works Engineering Technician II Scott Fleury and David Primozich of Freshwater Trust.

Faught said Public Works staff provided additional information and a map showing the project located near the Ashland Pond area. He said Public Works was asking the Parks Commission to approve the use of Parks land adjacent to the wastewater treatment facility so the City could design a system to meet the requirements of a new National Pollution Discharge Elimination System (NPDES) permit. He said Public Works recommended that the commission approve moving forward with the required phasing, design, and construction of the project as outlined in the staff memo.

Fleury said the project would be phased, with the first phase (scheduled for Fall 2012-Fall 2014) involving relocating the outfall of treatment effluent from Ashland Creek to discharge to the existing forested wetlands in between the facility and Ashland Pond; creating fish screens at the inlet of the pond to prevent stranding; removing the divergence from Ashland Creek; and installing monitoring stations for flow and temperature data before effluent reached the pond. He said the DEQ was more concerned about the temperature at the intake station than the outfall point into Ashland Pond. He said the second phase (scheduled for Winter 2015-Spring 2016) would involve developing design alternatives in partnership with the Parks Commission and other stakeholders / users of the park land as well as evaluating and making final selection and proceeding forward with the required engineering and permitting. He said the second phase would be the point where everyone looked at the outfall into the pond. He said the final phase (Summer 2016-Fall 2016) would involve engineering, permitting, and implementing construction on the final approved design.

Landt suggested including a tree planting component to Phase I to enhance the shading of the area. He said he was happy to see the Phase I design using existing gravity, wetlands, and trees; a low-cost approach.
Lewis said if fish were allowed into the pond and the outfall was monitored, it would be possible to enhance the pond and make it fish-friendly on the outfall.

Promozich said the commission’s passion for the site was evident during the May 16 walking tour of the area. He said Phase I would provide the data needed to later plan the other phases in partnership with the commission. Faught said all amenities the commission considered important would be included and Public Works would be responsible for obtaining all necessary project permits.

Landt proposed forming a subcommittee—to include Parks Commission members and some experts—as opposed to having all the steps and details of the project brought back to the full commission.

Commissioners expressed their comfort with Phase I and called for a motion.

MOTION: Landt moved to approve Phase I as outlined in the memo. Lewis seconded the motion.

Vote: All yes

Seffinger asked for the addition of the proposed tree planting into the Phase I outline. Landt and Lewis agreed to the amendment to their motion.

By consensus, Eggers adjourned the meeting at 7:00 p.m.

Respectfully submitted,

Susan Dyssegard
Ashland Parks and Recreation

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