RFPs

City of Ashland, Oregon / Public Works / RFPs

Public Works (View All)

Posting Number:
2018-25
Project Name:
Future of Pioneer Hall
Release Date:
8/17/2018
Due Date:
9/19/2018
Due Time:
02:00:00 PM
Status:
None
Description:
REQUEST FOR SOLICITATION
 
The City of Ashland (City) is seeking solicitations from private and/or public respondents for the FUTURE OF PIONEER HALL. The goal is to define short and long-term options to best utilize and finance this City asset that has been subject to deferred maintenance and neglect. The City invites solicitations that identify the best use and addresses costs for a long term contract/lease with the City along with addressing the following conditions:
  • A contract/lease with the City retaining ownership, the Respondent shall state expectations with the contract/lease requirements and any potential contract/lease options beyond the initial 20 years.
  • Identify the ability to correct facility deficiencies.
  • Provide acknowledgement of land use acceptability or needs.
  • Provide financial information as described to define the terms of this solicitation.
 
Solicitations must be physically received September 19, 2018, not later than 2:00 PM (main lobby clock), in the City of Ashland located at 20 E. Main Street, Ashland, OR 97520 (same mailing address).  Respondents’ mailing solicitations should allow normal delivery time to ensure timely receipt of their solicitations.  Any solicitation received after the date and time set for receipt of solicitations will not be considered and will be returned to the Respondent unopened.  For further information, contact the City’s Project Manager, Adam Hanks, Assistant to the City Administrator, at 541.552.2046, or by email at adam.hanks@ashland.or.us.  Contractor/Leaseholder selection is anticipated to result in the issuance of a contract/lease.
 
Solicitation documents may be downloaded from the City’s website: www.ashland.or.us.  Any addendum that may be issued, relating to this solicitation will be available on the website and potential Respondents are cautioned to continuously monitor the site for updates and addendum.  
 
All solicitations shall be submitted as set forth in Section 6 - Instructions to Respondents.  The City is not responsible for solicitations submitted in any manner, format, or to any delivery point other than as required by this Solicitation Document.  Solicitations shall be limited to 8 pages.
 
Contractor/Leaseholder selection will be based upon weighed criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): similar project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all solicitations, to waive formalities or to accept any solicitation which appears to serve the best interest of the City of Ashland. 
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2018-24
Project Name:
DOWNTOWN PARKING ENFORCEMENT AND ADMINISTRATION SERVICES
Release Date:
8/30/2018
Due Date:
10/2/2018
Due Time:
02:00:00 PM
Status:
None
Description:
CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS
PARKING ENFORCEMENT AND ADMINISTRATION SERVICES
 
The City of Ashland (City) is seeking parking enforcement and administration services for Project 2018-24 DOWNTOWN PARKING ENFORCEMENT AND ADMINISTRATION SERVICES. The purpose of this project is to provide for the enforcement and administration of the downtown area (hereinafter referred to as the “District”). The District includes four (4) City-owned public parking lots, one (1) City-owned, three story parking garage, and approximately twelve (12) blocks of public on-street parking. All public parking in the District is time regulated.
 
The project will include, but is not specifically limited to, the following tasks:
·       Patrol the District and enforce current time limited zone parking standards
·       Provide exceptional customer service on behalf of the City
·       Enforce parking restrictions in an impartial manner
·       Appear in Court as necessary to testify with respect to parking-related cases
 
Proposals must be physically received by October 2, 2018, not later than 2:00 PM PST (main lobby clock), in the City of Ashland Public Works Engineering Office located at 51 Winburn Way, Ashland OR 97520, or by mail at 20 E. Main Street, Ashland, OR 97520.  Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals.  Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened.  For further information, contact the City’s Project Manager, Scott Fleury, P.E., Deputy Public Works Director at 541/488-5587 or by email at scott.fleury@ashland.or.us.  Contractor selection is anticipated to result in the issuance of a contract for services substantially similar in form to the one provided in this Request for Proposals (RFP).
 
RFP documents may be downloaded from the Oregon Procurement Information Network (ORPIN).  Any addendum that may be issued, relating to this RFP will be available from ORPIN, and potential proposers are cautioned to continuously monitor the site for updates and addenda.  
 
All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers.  The City is not responsible for proposals submitted in any manner, format, or to any delivery point other than as required by this RFP.  Proposals shall be limited to eight (8) pages.
 
Contractor selection will be based upon weighed criteria as set forth in the RFP and will include criteria including, but not limited to:  similar project experience, general experience, staffing availability, schedule, and fee schedules.
 
The City of Ashland reserves the right to reject any and all proposals, to waive informalities, or to accept any proposal which appears to serve the best interests of the City of Ashland. 
 
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2018-31
Project Name:
WASTEWATER TREATMENT PLANT FACILITIES ASSESSMENT AND MAJOR PROCESS COMPONENT IMPROVEMENTS
Release Date:
9/17/2018
Due Date:
10/18/2018
Due Time:
02:00:00 PM
Status:
None
Description:
CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS
QUALIFICATIONS BASED SELECTION
for
PROFESSIONAL ENGINEERING SERVICES
 
The City of Ashland (City) is seeking proposals from professional engineering consultants to complete the City’s Project No. 2018-31, WASTEWATER TREATMENT PLANT FACILITIES ASSESSMENT AND MAJOR PROCESS COMPONENT IMPROVEMENTS. This project will include an assessment of the wastewater treatment process and major process component elements. The initial assessment shall be based upon current and future flows, capacity and redundancy requirements, and waste characteristics.  Project deliverables will include prioritized recommendations for the wastewater treatment plant process improvements.  Although this assessment will not make specific recommendations about the wastewater collection system as such, flows and loading will be analyzed for impacts to the process. The goal of this project is to recommend prioritized system improvements to optimize the wastewater treatment process, ensure simplicity, potentially reduce energy consumption, potentially reduce solids production and improve reliability.
 
Proposals must be physically received by October 18, 2018, not later than 2:00 PM PST, (main lobby clock) in the City of Ashland Engineering Office, located at 51 Winburn Way Ashland, OR 97520, or by mail at 20 E. Main Street, Ashland, OR 97520.  Proposals will not be accepted after this hour and date. Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals.  Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened.  A pre-proposal conference for this project will NOT be held. 
 
For further information regarding this proposal contact Paula C. Brown, PE, Public Works Director at (541) 488-5347 or by email at paula.brown@ashland.or.us.  Consultant selection is anticipated to result in the issuance of a contract for engineering services in a form substantially similar to the one provided in this RFP.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN).  Any addenda that may be issued, relating to this RFP will be available from ORPIN, and potential proposers are cautioned to continuously monitor the site for updates and addenda.  
 
All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers.  The City is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by this Solicitation Document.  Proposals shall be limited to six (6) pages and must be from a Professional Engineer registered in Oregon.
 
Consultant selection will be based upon weighed criteria as set forth in this Solicitation Document and will include criteria such as (but not limited to):  similar project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all proposals, to waive informalities, or to accept any proposal which appears to serve the best interest of the City of Ashland. 
 
 

To receive additional information please submit the following form.

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