Water and Storm Drain System Development Charges (SDC) Update
CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS for PROFESSIONAL FINANCIAL SERVICES
The City of Ashland (City) is seeking written Proposals for professional financial services for PROJECTNO. 2020-08: Water and Storm Drain System Development Charges (SDC) Update. The purpose of this project is to conduct a full evaluation of the City’s water and storm drain system SDC methodology in order to formalize a comprehensive update. The project will include, but is not specifically limited to, the following tasks:
Data Collection and Review
Storm Drain Master Plan and associated Capital Program
Water Master Plan and associated Capital Program
Existing financial information for each utility
Ashland Municipal Code Chapter 4.20, System Development Charges
Project Kickoff Meeting
Project team introductions
Review Scope and Schedule
Discuss policies for consideration in methodology (credits, deferrals, affordable housing)
Clarify roles and responsibilities
Identify additional data needs
Develop SDC Cost & Capacity Basis
Determine the allocable cost of existing facilities
Determine the allocable cost of future facilities
Use appropriate growth information to determine capacity basis to be used in fee calculation
Present supporting documentation to staff and SDC Committee members
Develop spreadsheet model for SDC analysis
Develop SDC alternatives and apply relevant capacity basis to eligible costs for alternatives
Illustrate policy choices within alternatives and define who benefits and who pays
Present information to staff and SDC Committee members
Final Report and Presentation
Develop SDC implementation schedule for final approved alternative
Develop accurate and defensible final report, appropriate adoption resolutions and present before City Council
The City’s intent is to contract with a single consultant or firm for the entire project, but each utility analysis (Storm Drain and Water) will be separate tasks with separate funding streams. The completion of this project will result in new Storm Drain and Water SDCs.
Proposals must be physically received by September 24, 2020, not later than 2:00 PM PST (main lobby clock), in the City of Ashland Public Works Engineering Office located at 51 Winburn Way, Ashland, Oregon 97520, or by mail to 20 E. Main Street, Ashland, Oregon 97520. Proposers mailing Proposals should allow normal delivery time to ensure the timely receipt of their Proposals. Any Proposal received after the date and time set for receipt of Proposals will not be considered and will be returned to the proposer unopened. For further information, contact the City’s Project Manager, Scott Fleury P.E., Interim Public Works Directorat 541/488-5587 or by email at email@example.com. Consultant selection is anticipated to result in the issuance of a contract for professional engineering services in a form substantially similar to the one provided in this RFP.
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN). Any addenda that may be issued relating to this RFP will be available from ORPIN, and potential proposers are cautioned to continuously monitor the site for updates and addenda.
All Proposals shall be submitted as set forth in Section 7 - Instructions to Proposers. The City is not responsible for Proposals submitted in any manner, format, or to any delivery point other than as required by this RFP. Proposals shall be limited to eight (8) pages.
Consultant selection will be based upon weighed criteria as set forth in this Solicitation Document and will include criteria including, but not limited to: similar project experiences, general experience, staffing availability, schedule and response time.
The City of Ashland reserves the right to cancel this procurement or reject any and all Proposals in accordance with ORS 279B.100.
To receive additional information please submit the following form.