City of Ashland, Oregon / RFPs

Engineering (View All)

Posting Number:
Project Name:
Briscoe School Roof Replacement
Release Date:
Due Date:
Due Time:
02:00:00 PM
Project No. 2019-27: Briscoe School Roof Replacement
Notice is hereby given that the City of Ashland, Oregon, is currently accepting sealed Bids for Project Number 2019-27: Briscoe School Roof Replacement (the “Project”) Sealed bids clearly marked “PROJECT NO. 2019-27: Briscoe School Roof Replacement ” will be received by Jason Strait – Project Manager in the Siskiyou Conference Room, Ashland Community Development Building, 51 Winburn Way, Ashland, Oregon, (mailing address: 20 E. Main Street, Ashland OR 97520),until 2:00 PM PST (Local Time – Siskiyou Conference Room clock) on December 14, 2023. Bids physically received after this time will not be considered. All Bids received prior to the due date and time and in proper form will be publicly opened and read aloud in the Siskiyou Conference Room at the time set forth above as the deadline for receipt of Bids, and thereafter Bids shall be made available for public inspection. If the total amount of the contract to be awarded will exceed $100,000, the award of the contract must be approved by the Local Contract Review Board. A contract for the work will be awarded or Bids may be rejected, separately or entirely, within thirty (30) days after Bid opening. The City may cancel this procurement or reject any and all Bids in accordance with ORS 279B.100.
The general character of the work for this Project includes supplying all labor, equipment, and materials necessary to perform the following approximate quantities for major work items at Briscoe School, 265 N Main Street, Ashland, Oregon:
• Acquisition of permits and issuance of all required notifications
• The removal of approximately 30,000 square feet of existing roofing, 760 linear feet of parapet cap flashing, and appurtenances. A licensed asbestos abatement contractor shall be used for the removal of asbestos containing material. At least three layers of roofing are believed to be present.
• The inspection and repair of damaged wood decking and visible structural wood.
• The inspection and repair of damaged structure underneath parapet flashing
• The installation of a new insulation, coverboard, PVC membrane roof, and appurtenances as well as the extension of a downspout.
• Replacement of damaged parapet cap flashing on an as-needed basis.
The solicitation documents, including plans and specifications for the Project, may be examined after May 25, 2023 at the Community Development Building, 51 Winburn Way Ashland, OR 97520 or downloadable at OregonBuys (https://oregonbuys.gov/bso/). The solicitation documents and addenda may be downloaded at no charge. They will NOT be mailed to prospective Bidders. Bidders should consult the OregonBuys website regularly until closing to avoid missing any addenda.
All projects in excess of $50,000.00 require the Contractor to pay prevailing wage rates. The contract resulting from this solicitation will require the successful Bidder to comply with Oregon’s Prevailing Wage Rates.
Scott Fleury, P.E.
Director of Public Works

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Engineering (View All)

Posting Number:
Project Name:
Release Date:
Due Date:
Due Time:
02:00:00 PM
The City of Ashland (City) is seeking parking enforcement and administration services for Project 2023-06 DOWNTOWN PARKING ENFORCEMENT AND ADMINISTRATION SERVICES. The purpose of this project is to provide for the enforcement and administration of the downtown area (hereinafter referred to as the “District”). The District includes four (4) City-owned public parking lots, one (1) City owned, three story parking garage, and approximately twelve (12) blocks of public on-street parking. All public parking in the District is time regulated.
The project will include, but is not specifically limited to, the following tasks:

􀁸 Patrol the District and enforce current time limited zone parking standards
􀁸 Provide exceptional customer service on behalf of the City
􀁸 Enforce parking restrictions in an impartial manner
􀁸 Appear in Court as necessary to testify with respect to parking-related cases

Proposals must be physically received by January 9, 2024, not later than 2:00 PM PST (main lobby clock), in the City of Ashland Public Works Engineering Office located at 51 Winburn Way, Ashland OR 97520, or by mail at 20 E. Main Street, Ashland, OR 97520. Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals. Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened. For further information, contact the City’s Project Manager, Scott Fleury, P.E., Public Works Director at 541/488-5587 or by email at scott.fleury@ashland.or.us. Contractor selection is anticipated to result in the issuance of a contract for services substantially similar in form to the one provided in this Request for Proposals (RFP). RFP documents may be downloaded from the OregonBuys website (https://oregonbuys.gov/bso/). Any addendum that may be issued, relating to this RFP will be available from OregonBuys, and potential proposers are cautioned to continuously monitor the site for updates and addenda. All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers. The City is not responsible for proposals submitted in any manner, format, or to any delivery point other than as required by this RFP. Proposals shall be limited to eight (8) pages. Contractor selection will be based upon weighed criteria as set forth in the RFP and will include criteria including, but not limited to: similar project experience, general experience, staffing availability, schedule, and fee schedules. The City of Ashland reserves the right to reject any and all proposals, to waive informalities, or to accept any proposal which appears to serve the best interests of the City of Ashland.

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Purchasing Program (View All)

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Project Name:
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Due Date:
Due Time:
2:00:00 PM
Requesting Proposals
City of Ashland
Request for Proposals

Proposals are due by 2:00:00 PM (PST), Tuesday, November 14, 2023
The City of Ashland is requesting written proposals from qualified consultants for professional services to produce a Community Wildfire Protection Plan.
The City intends to enter into a contract with the highest ranked proposer for the proposed timeline required to complete the Community Wildfire Protection Plan.
This Request for Proposal (RFP) is intended to provide prospective proposers with sufficient information to prepare and submit a proposal for consideration by the City.
The REQUEST FOR PROPOSALS is available by clicking on "REQUEST BID PACKET" located beneath this public notice.  You will need to log into the system each time you would like to download the solicitation documents and any subsequently issued addenda.

 In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
Deadline for submitting questions is 5:00:00 PM (PST), Friday, November 3, 2023.
Sealed proposals must be received by 2:00:00 PM (PST), Tuesday, November 14, 2023, by Kari Olson, Purchasing Specialist in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00:00 PM (PST), Tuesday, November 14, 2023, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
Kari Olson
Purchasing Specialist
City of Ashland, Oregon
Tel:  541-488-5354      
Published: October 10, 2023


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