Council Meeting Outcomes

Council Outcomes

May 15th Business Meeting

Bike

To view the Bike Month and National Bike to Work Week Proclamation click here.

pd
Police Chief, Tighe O'Meara gave the annual Use of Force Report.  For more information click here.

appointments
Council appointed Garrett Furuichi to the Municipal Audit Committee. For more information click here.

Council approved the Mayor’s recommendations for the Annual Appointments to the various Commissions, Committees and Boards. For more information click here. 

Hazard
Council approved a Resolution adopting the City of Ashland's representation in the updates to the Jackson County Multi-Jurisdictional Natural Hazards Mitigation Plan.  For more information click here.

chip seal
Council approved an Intergovernmental Agreement with Jackson County to chip seal East Main Street and Scenic Drive.  For more information click here.

PH
Land Use Decision amending the Comprehensive Plan Map designation and zoning for 475 East Nevada Street. 
Council directed staff to prepare written findings for approval of the proposed Comprehensive Plan Map Amendment and Zone Change, and to incorporate the findings for the Planning Commission’s decision.  This item will be brought back to Council for adoption on June 5, 2018.  

Council approved first reading of an Ordinance amending the Comprehensive Plan Map Designation and Zoning for the properties located at 475 East Nevada Street. For more information click here. 


Purchase
Council authorized the purchase of 1291 Oak Street, and directed the Interim City Administrator to sign final closing documents at a purchase price of $1,200,000.  For more information click here.

Recruitment
Council adopted the recruitment criteria for City Administrator as presented.  For more information click here. 

TGM
Council authorized submission of the City’s TGM grant application for downtown improvements. For more information click here. 

policy
Council approved the proposed policy on civic donations. For more information click here.

May 1st Business Meeting

grant

Council approved a Resolution for a Supplemental Budget for new grant funds in the Fire Department Forest Division.  For more information click here.

lom
Council approved the Special Procurement contract to Lomakatsi Restoration Project not to exceed $1,704,000.00 dollars through 12/31/2020. For more information click here.

FCS
Council approved to award a public contract to Financial Consulting Solutions Group LLC (FCS) for a Cost Allocation Plan. For more information click here.

Northwest Code Professionals
Council approved to increase the amount of an existing contract with Northwest Code Professionals from $70,000 to $83,500 for building official, building inspection, and plan review services. For more information click here. 

PH
Public Hearing #1- South Ashland Business Park Annexation.

Council approved the first reading of an Ordinance annexing property and withdrawing an annexed area from Jackson County Fire District #5.  Council scheduled the second reading to the May 15th Business Meeting.  Council also directed staff to prepare written findings for approval of the proposed annexation, with the trip cap proposed by the applicant and to incorporate the findings for the Planning Commission’s decision, for Council adoption on May 15, 2018. For more information click here.  

Public Hearing #2-Consider increasing Storm Drain, Transportation, Water, and Wastewater Utility Fees.

Council approved four Resolutions to increase the utility rates of: Storm Drainage, Transportation, Water and Wastewater.

The percentage and the resulting typical monthly residential rate increases, based on a water use of 1000 cubic feet and resulting 600 cubic feet of wastewater (sewer) usage, are shown below:
                             Rate                                      Typical Monthly                     New Typical Monthly
                             Adjustment                            Residential Increase             Residential Rate
Storm Drainage   3.1%                                      $0.15                                     $4.90
Transportation     3.5%                                      $0.31                                     $9.14
Water                   4.5%                                      $2.54                                     $59.36
Wastewater         5.0%                                      $2.20                                      $42.38

For more more information click here.

Public Hearing #3-Consider increasing Electric Rates.

Council approved a Resolution to increase Electric Rates. The 5.7% increase will increase monthly electricity cost to the average Ashland residential customer by $4.04. 
Note: With the City providing electric utility the average Ashland resident is paying $15 less per month than they would if the service was from Pacific Power.  For more information click here.


Unfinished
Council moved to place the Land Use Decision amending the Comprehensive Plan Map designation and zoning for 475 East Nevada Street to the May 15th Business Meeting.  For more information click here. 

Jackie
Council appointed Stephen Jensen to Councilor Position #6.  To view the tally sheet click here. 

CIS
Council approved a Resolution authorizing Health Benefits provided by City County Insurance 
and to forgive the loan between the City’s Health Benefit Fund and the Reserve Fund. For more information click here.
 

TNC
Council moved to refer this matter to the Transportation Commission Meeting on May 17th for a recommendation to bring back to Council on June 5th. For more information click here.


April 17th Business Meeting

may

To view the National Historic Preservation Month Proclamation click here.

Volunteer

To view the Volunteer Week Proclamation and Volunteer Recognition click here.

grant

Council approved a Grant Agreement from Certified Local Government for State Historical Preservation.  For more information click here.

recall

Council approved a Resolution authorizing a Supplemental Budget to pay for the cost of the March 13th Recall Election in the amount of $24,582.  For more information click here.

cdbg

Council had a Public Hearing on the 2018 Community Development Block Grant Award and CDBG Action Plan Development and Affordable Housing Trust Fund Award. 
 
From the CDBG Capital Grant Funding Council awarded as follows:
Ashland Housing Opportunities  $49,653
Columbia Care  $100,000
Habitat for Humanity  $50,000

From the Affordable Housing Trust Fund Council awarded as follows:
Columbia Care  $300,000
ORHA 2 (Pre-Development) $19,000

For more information
click here.

sale

Council authorized the Interim City Administrator to execute the attached contract for the sale of
tax lot 391E11C2505 to the Housing Authority of Jackson County and direct net proceeds from
the sale to the City’s Housing Trust Fund.  For more information click here.

vacancy

Council directed Staff to advertise Council Position Seat #6 for one more week.  The deadline for applications is Tuesday, April 24th at 5PM.  The appointment will be made at the Council Business Meeting on May 1st.  For more information click here.

PD
Council directed Staff to bring back a Resolution increasing the Transient Occupancy Tax to 10 percent and amend the corresponding Transient Occupancy Tax Allocation Resolution to reserve the tourism restricted funds for future parking supply needs.

Council approved a Resolution Setting the Public Safety Support Fee at $1.50 dedicated to General Fund Activities Relating to Public Safety Operations.  For more information click here.


April 3rd Business Meeting

Card 1

Card 2
Melissa Mitchell-Hogue presented Council with a giant card; the card was filled with thank yous front and back regarding the decision on the Briscoe School property.  She thanked Council and Staff for their time and dedication to work on the agreement.  Council and Staff appreciated the kind words as well as the sunflowers and cookies.   

Jackie
Council approved of the appointment of Adam Hanks as Interim City Administrator and a post-retirement contract with John Karns until a successor City Administrator is hired in June 2018.
For more information click here.


finance
Council approved the second quarter financial report. For more information click here.

meter
Council approved a Sole Source Procurement to authorize the City’s Water Department to directly award brand specific Badger Water Meters to General Pacific.  For more information click here. 

Signatures
Council approved a Resolution authorizing signatures, including facsimile signatures for banking services on behalf of the City of Ashland.  For more information click here. 

wetlands
Council approved award of bid and contract to Henderson, LLC, in the amount of $211,020 for the Lithia Springs Wetland Remediation & Mitigation Project. For more information click here.

art
Council approved the design of the sculpture called "Elevation" to be installed at the base of the Bandersnatch trail. To view pictures of the sculpture click here.


Committee
Council approved the creation of an Economic, Cultural, Tourism, and Sustainability Grants (ECTS) Ad-Hoc Committee. And directed the Mayor to appoint willing members of the Citizens Budget Committee (CBC) to the ECTS Ad-Hoc Committee.

The Mayor appointed CBC members: Pamela Lucas, Garrett Furuichi, Shaun Moran and Paula Hyatt to the ECTS Ad-Hoc Committee. And appointed Council members: Slattery, Morris, Bachman, Rosenthal and Seffinger to the ECTS Ad-Hoc Committee.  

Council approved the Mayor's appointments. For more information click here.
 
March 20th Business Meeting

Tree

To view the Ashland Arbor Week Proclamation click here.  


Related image
Council approved the grant funding applications from Ashland Fire & Rescue to FEMA for the AFG and FP&S grant programs. For more information click here.

McClure
Council approved to award of the construction contract with additives to McClure and Sons Inc. in the amount of $2,990,630 for the Park Estates and Terrace Street Pump Station Improvements. For more information click here. 

Keller
Council approved a professional services contract with Keller Associates in the amount of
$118,797 for construction support services associated with Park Estates pump station
improvements. And, a professional services contract with Keller Associates in the amount of
$97,380.00 for construction support services associated with Terrace St. pump station
improvements. For more information
click here.

Recology

Council approved a Resolution modifying solid waste franchise rates and fees. Click here to view the Resolution.

PH

Council had a public hearing regarding amendments to the Comprehensive Plan Map designation and zoning for the properties located at 475 East Nevada Street.  Council moved to continue this agenda item to the April 17th Council Business Meeting. For more information click here.

Jackie
Council unanimously appointed Jackie Bachman to Council Position #3.  Click here to view the Tally Sheet.

vacancy
Council Seat #6 is vacant.  Advertising for this seat has begun. Council will decide on the applicant pool at the April 17th Business Meeting and make the appointment at the May 1st Business Meeting. For more information click here.

Briscoe

Council moved to authorize and direct the City Administrator to sign the Purchase Agreement for acquisition of the Briscoe School Property and continue to work with both the Ashland Parks and Recreation Commission and the Ashland School District to address the contingencies in the Agreement. For more information click here.

March 6th Business Meeting
Image result for property for sale
Council approved a Resolution declaring 3 tax lots surplus property in the City of Ashland. For more information click here.

Image result for council
Council voted on their top 3 of the 7 applicants for vacant Council Seat #3. 
Council will interview the 3 candidates and a decision will be made at the March 20th Council Meeting.
The 3 applicants selected were: Jackie Bachman, Tonya Graham and George Kramer.  To see the votes click here.


Image result for vehicle for hire service images
Council discussed vehicle for hire services.  It was decided for Staff to bring back a draft Ordinance to a future meeting. For more information click here. 

Image result for climate and clean energy
Staff presented Council with the 1-year progress of the Climate and Energy Action Plan.  To view the progress report click here.
 
Image result for financial forecast
Staff presented Council with an update on the financial forecast .  Staff explained that the the biennium budget and corresponding appropriation limits are not in question and the current biennium budget does not have any errors. For more information click here.

February 20th Business Meeting

trails

Chief Trails Evangelist of Ashland Woodlands & Trails Association, Torsten Heycke presented Council with an update on the Ashland Watershed Trails.  To view the presentation click here.

PW
Council approved a Quitclaim of an unused Public Utility Easement for 560 Fordyce Street.  For more information click here.

Council moved to approve a procurement for 8 fleet vehicles and equipment from The National Joint Powers Alliance (NJPA).  For more information click here. 

Council moved to approve a professional service contract with Nelson Nygaard for a Transit Feasibility Study.  For more information click here. 

AFN
Ashland Fiber Network (AFN) Operations Manager, Don Kewley presented council with an update on the AFN strategy and marketing plan.  To view the presentation click here. 

vacancy
Council Seat #3 is vacant.  Advertising for this seat has begun.  Council will decide on the applicant pool at the March 6th Business Meeting and make the appointment at the March 20th Business Meeting.  For more information click here.

smoking
Council approved the second reading of an Ordinance restricting sales of tobacco products or inhalant delivery systems to persons under 21 years of age. For more information click here.

February 6th Business Meeting

OHRA
Options for Homeless Residents of Ashland (OHRA) presented Council with a progress update.  to view the presentation Click here.

Seniors
Ad-Hoc Senior Program Advisory Committee gave Council an update on the senior program's progress and recommended development progress.  To view the update Click here.

PW
Council approved a Resolution authorizing and approving a Clean Water State Revolving Fund Loan Agreement and authorized the City Administrator to sign the loan documents for both the new loan and to amend the original loan amount.  For more information click here.

Council approved a personal services contract for Hersey Street reconstruction engineering design.  For more information click here. 

Council approved a public contract award to Evergreen Job & Safety Training, Inc. for onsight safety training for Public Works & Electric Utility Departments. For more information click here. 

springsted
Council approved a contract for professional recruitment services with Springsted Waters.  This recruitment is for the City Administrator position.  For more information click here.

Clean Energy

Council a
pproved a Resolution in general support of State Legislative Action regulating greenhouse gas emissions (GHG) and authorized Mayor Stromberg to submit a letter of general support for State Legislative Action regulating greenhouse gas emissions (GHG). For more information Click here


smoking
Council approved a first reading of an Ordinance restricting sales of tobacco products or inhalant delivery systems to persons under 21 years of age. For more information click here. 

Lemhouse
Farewell to Councilor Lemhouse.  

Greg Lemhouse resigned from the City Council effective immediately. He was elected to the City Council in 2008 and re-elected in 2012 and 2016.  He has been a great service to the Community and will be missed.   

January 16th Business Meeting

Piping
Council approved a contract for professional engineering services for the preliminary engineering of the Ashland Canal Piping project with Adkins Consulting Engineering LLP. For more information click here.

PW
Council approved the City of Ashland to enter into the Flexible Service Maintenance Agreement with the Oregon Department of Transportation. For more information click here. 

Council approved the City of Ashland to enter into the Southern Oregon Cooperative Intergovernmental Agreement.  For more information click here.

Council approved a Resolution of the City Council of the City of Ashland, Oregon declaring its intention to reimburse expenditures from proceeds of tax exempt obligations. For more information click here.

Council approved a special procurement, direct award, with McClure and Sons, Inc. to remove and replace sand filter media in all six dual media filters and complete minor repairs to filter #4.
For more information click here.

Contract

Council approved to increase the amount of an existing contract with Northwest Code Professionals (NWCP) from $35,000 to $70,000 for building inspection and plan review services.

Investment 
In order to reflect recent Code changes the Council approved a Resolution authorizing the Investment Policy of the City of Ashland and Repealing Resolution No. 2009-33.  For more information click here. 

infill
Council directed the Planning Commission to initiate Ordinance revisions to implement the infill strategy for the transit triangle study area.

Council directed Staff to bring  incentive programs similar to the vertical housing incentive program to a future Study Session. 

Budget
Council appointed Shane Hunter and Pamela Lucas to the Citizen's Budget Committee.

January 2nd Business Meeting

PD
Council approved funding for 2 Police Officers by adopting a Public Safety Fee as the revenue source. They approved using a Public Safety Fee until another revenue mechanism is adopted. For more information click here.

Council directed Staff to come up with a detailed potential plan for a revenue mechanism; involving the options presented in the Council Communication as well as any other options found.  The Council directed Staff to have this information before the beginning of the 2nd Fiscal Quarter.  

December 19th Business Meeting

PD


Council moved to postpone the Police Funding item to the next Council meeting - January 2nd. This decision was due to 2 Councilors being absent. Council felt the topic is so important they wanted all Councilors present to make a decision. 



Bandshell in Lithia Park - Photo Courtesy Karin Onkka
Council approved a change order for Butler Bandshell improvement and repair.  The change order was in excess of 25% of the original project cost. For more information click here.

Image result for budget clipart
Council approved adopting a supplemental budget for changes to the 2017/19 biennial budget. 
For more information click here.



CR
Council approved the second reading of two Ordinances amending the functions of the City Recorder's Office and the Finance Department. For more information click here. 

Tax
Council approved the second reading of an Ordinance amending the Marijuana Tax Ordinance to conform with the Oregon Department of Revenue. For more information click here

Image result for clipart budget process
Council approved recommendations presented from the Budget Process Ad Hoc Committee. The recommendations include:
1. Acceptance and ongoing development of the Budget Training and Reference Guide, which includes the budget process legal framework.
2. Acceptance of the expanded Budget Committee Meeting Schedule.
3. Direction to staff to improve both the content, layout and format of the Budget document.
For more information click here.

Image result for clipart renewable electricity
Council approved to adopt a Resolution amending the Renewable Resource Purchase Policy. For more information click here.  To view the Resolution click here.

December 5th Business Meeting

Recology

Council moved to approve a Resolution establishing a Recycling Surcharge.  For more information click here. 

Finance
Council approved the 1st Quarter Financial Report of the 2017/19 Biennium.  And the FY 2016-17 Comprehensive Annual Financial Report and Component Unit Financial Report.

CR
Council moved to approve the first reading of two Ordinances amending the functions of the City Recorder's Office and the Finance Department. For more information click here. 

Tax
Council moved to approve first reading of an Ordinance amending the Marijuana Tax Ordinance to conform with the Oregon Department of Revenue. Click here for more information. 


November 21st Business Meeting

Shelter

Council approved a resolution titled “A Revised Resolution Authorizing the City of Ashland to Provide a City Building for a Winter Shelter Three Nights per Week through April 2018 and Repealing Resolution 2017-23. For more information click here

housing

Council adopted an ordinance titled, “An ordinance amending chapters 18.2.2.030, 18.2.3.090, 18.2.5.030, 18.3.4.040, 18.3.5.050, 18.3.9, 18.4.3.040, 18.4.8, and 18.5.2.050 of the Ashland Land Use Ordinance to establish standards for cottage housing developments within R-1-5, R-1-7.5, NN-1-5, NM-R-1-5, and NM-R-1-7.5 single family residential zones. For more information click here


November 7th Business Meeting

Council approved a Resolution repealing Resolution 2016-35 Transportation Systems Development Charges; adopting the System Development Charges set forth in Resolution 1999-42, New Transportation Systems Development Charge Methodology and Charges. For more information click here 

housing
Council approved the first reading of an ordinance of the Ashland Land Use Ordinance to establish standards for cottage housing developments within R-1-5, R-1-7.5, and NN-1-5 single family residential zones, and move to a second reading. For more information click here. 


Recology

Council directed Staff to work with Recology to develop a rate resolution establishing a temporary recycling surcharge. This would be to account for the operational expenses incurred by Recology to maintain current recycling opportunities with Ashland. For more information click here

Smoking


Council moved to approve the 2nd Reading of an Ordinance amending AMC Section 9.30.010 to clarify the linear limitation of smoking prohibition.  Click here to view the Ordinance.

October 17th Business Meeting

ALAN
Council approved the establishment of the Alan C. Bates Public Service Award.  This award serves as a way to recognize and thank individuals in the public sector for outstanding efforts in making Ashland a better place.  Potential honorees could be: elected or appointed officials, government employees/staff and community members engaged in public policy. 

Pioneer Hall
Council approved a Resolution authorizing the City of Ashland to provide a City building for a winter shelter three nights per week through April, 2018 Click here to view Resolution 2017-23

Smoking
Council approved the First Reading of an ordinance amending AMC Section 9.30.010 to clarify the linear limitation of smoking prohibition. Click here to view the Ordinance.


October 3rd Business Meeting

City Hall Info.

Council discussed the recommendations from the City Hall Ad-Hoc Committee regarding the replacement of City Hall.  It was decided for Staff to bring back a proposal to a future Council Meeting for Police Phase II/ EOC with a recommendation that the Bond be placed on the May 2018 ballot. For more information click here. 


September 19th Business Meeting

Clean Energy 
Adoption of Ordinance Establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community and City Operations. For more information click here


September 5th Business Meeting

Hazardous
Hazardous Smoke & Health Safety

Division Chief – Forestry Division, Chris Chambers referred citizens to the City website regarding hazardous smoke and health safety:  Ashland.or.us/smoke

Mike Faught
Farewell and Welcome
Farewell to Public Works Director, Mike Faught.  Thank you for your many years of service for the City of Ashland. We wish you the very best in your retirement.  Taking over for Mr. Faught is no stranger; welcome back Paula Brown! 


art
Approval of Public Art
VELOCITY was the chosen option for the new art structure to be placed in Ashland. The project installation will begin in March. For more information click here.

road
North Main Road Diet Update

The Council approved to continue the North Main Road Diet and to look at the presented improvement recommendations in a future Council Study Session. For more information click here. 


senior
Senior Program Update

Parks and Recreation Director, Michael Black and Parks and Recreation Commission Chair, Micheal Gardiner presented Council with an update on the Senior Program.  For more information  Click here

 
Clean Energy
Climate and Energy Action Plan (CEAP)

Council approved the first reading for the Ordinance establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community and City Operations. The Second reading will be held at the next Council Business Meeting September 18th.




August 15th Business Meeting

Lithia Park
Lithia Park Master Plan 
Council approved award of a professional services contract to Moore Iacofano Goltsman, Inc. (MIG) for the Lithia Park Master Plan in an amount not to exceed $229,570. For more information on this topic click here


Council Chambers
Study Sessions

The Ashland City Council will hold their Study Sessions in Council Chambers at 1175 East Main Street beginning in October. 

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