Study Session of August 15, 2016
- Public Input
- Look Ahead review
- Discussion of the future of the Electric Utility (request of Mayor Stromberg).
This is a discussion of the current state and future state of the City of Ashland’s electric distribution utility. The outline also describes the Electric Utility’s transition from current to future state and the anticipated barriers, hurdles and issues. The transition to a future state is being driven by the need for a net zero carbon future, customer expectations, developing markets, and evolving changes in generation, transmission and distribution system technologies.This presentation is brought forward at the request of the Mayor.
4. Update from AFN Governance Structure ad hoc Committee.
This is an update for the Council on the conclusions and recommendations of the ad hoc Committee on Ashland Fiber Network (AFN) Governance, as requested by the Council at the March 1, 2016, Council meeting. Councilor Marsh will present this report.
Immediately following the study session the Council will hold an executive session for real property transaction pursuant to ORS 190.660(2)(e).
Business Meeting of August 16, 2016
SPECIAL PRESENTATIONS & AWARDS
1. Annual presentation from the Conservation Commission
1. Minutes of boards, commissions, and committees
2. Annual renewal of liquor licenses.
Approve annual renewals on liquor licenses as requesteby Oregon State Liquor Commission.
3. Special Procurement for the purchase of Polymer for the WWTP.
This “Contract-specific Special Procurement” will allow the Wastewater Treatment Plant to directly award a contract to Polydyne for the purchase of clarifloc C-6286 (Polymer). This chemical is used at the WWTP to assist with the “thickening” of biosolids which removes excess water from the solids. The excess solids that are generated are in the 1-2% range and after being treated with this polymer, the solids are thickened to approximately 20%. Therefore, fewer loads of biosolids are hauled to Dry Creek Landfill as a result of using this polymer. The need for polymer may fluctuate from year to year or season to season based on sludge characteristics. This polymer continues to perform well and is the best product for the application.
4. Siskiyou Boulevard and Tolman Creek Road four-way stop controlled improvements.
This is an update and a request for Council support for a traffic control change for the intersection of Siskiyou Blvd. and Tolman Creek Rd. The Oregon Department of Transportation (ODOT) and Public Works have received numerous complaints regarding the safety of the intersection over the past few years. To improve both safety and the operation of the intersection ODOT has proposed to convert the intersection from two-way stop controlled to four-way stop controlled. The Transportation Commission has reviewed and expressed its support for this change and recommended that the Council offer a similar expression of support.
5. Intergovernmental Agreement with Jackson County to perform crack seal at Ashland Municipal Airport.
This is a contract with the Jackson County Roads Department to perform a crack seal project at certain paved areas of the Ashland Municipal Airport.
1. Public Hearing and Resolution Adopting a Supplemental Budget Establishing Appropriations within the Biennium 2015-17 Budget.
This is a supplemental budget to address several conditions impacting over all appropriations and to correct for an error in the original adopting resolution. The city has been notified of additional grant funds available for the Fire Department, Forest Interface Division programs to be spent in the BN 2015-2017 budget. It also corrects for an error where two appropriation categories were combined in the adopting resolution. Separating them better aligns with the departmental request and segregation provides for better accounting. The Forest Interface grants will increase the overall budget whereas the correction does not.
NEW AND MISCELLANEOUS BUSINESS
1. Certification of City Measure by City Governing Body.
This is a review by the City Council of a citizen initiative titled, “Shall Ashland produce 10% of electricity used in the City by year 2020 from new, local, and clean sources?” The Council can accept the ordinance proposed by the petitioners, reject and refer the ordinance to the voters or reject the ordinance and refer an alternative ordinance.
2.Approval of the 2016 Water Supply Strategy.
Council will consider a staff recommendation to use Talent Ashland Phoenix (TAP) water from the Medford Water Commission as Ashland’s first option to augment the City’s water supply during drought conditions, rather than Talent Irrigation District (TID) water, as has been the recent practice.TID water would still be available to the City if needed.
ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Second reading by title only of an ordinance titled, “An ordinance amending the citizen participation and involvement chapter of the Ashland Comprehensive Plan to establish the Ashland Planning Commission as the committee for citizen involvement.”
This ordinance amends the Ashland Comprehensive Plan to remove references to Citizen Advisory Committee (CPAC), and to clarify that the Ashland Planning Commission is the designated Committee on Citizen Involvement (CCI) charged with enhancing citizen involvement in land use planning and evaluating the process being used for citizen involvement.
2. Second reading by title only of an ordinance titled, “An ordinance amending AMC Chapter 4.34, Food and Beverage Tax, and referring the ordinance to the voters of Ashland in the November 8, 2016 General Election.”
This ordinance amends the Ashland Municipal Code to redirect a portion of the City’s food and beverage (F&B) tax revenue to street maintenance and to increase the portion of F&B tax revenue that is directed to the Ashland Parks and Recreation Commission. Staff projects that enough revenue is being generated by the F&B tax to fully fund current wastewater treatment debt, a pavement management program to overlay or reconstruct all arterial and collector streets and to increase the share of F&B revenue for Parks from 20% to 25% of total collections. The ordinance does not change the current tax rate of 5% and does not change the tax’s sunset date of December 31, 2030. The ordinance contains a referral clause, so it would not be enacted unless approved by Ashland voters in the November 8, 2016 election. This ordinance was approved on first reading at the August, 2, 2016, Council meeting.
3. Approval of a resolution titled, “Resolution to the City of Ashland to submit to the voters at the November 8, 2016, General Election an ordinance amending AMC 4.34, Food and Beverage Tax.”
This is a resolution that submits to the voters a Council-approved ordinance to re-direct a portion of the City’s Food & Beverage Tax revenue to a street repair and rehabilitation program.
4. Approval of a resolution titled, “A resolution accepting changes to the financial management policies and accounting methodologies and repealing Resolution No. 2014-01.”
The City of Ashland has a set of written policies and procedures that apply to the fiscal activities of the City. They are incorporated in the budget document as Financial Management Policies and Accounting Methods. These documents require updating as changes to fiscal operations occur through internal decisions or external mandates. Council action will address many issues that have come to light in the last few years.
5. Approval of a resolution titled, “A resolution updating the City of Ashland’s implementation of Governmental Accounting Standards Board Statement 54 – Fund Balance Reposting and Governmental Fund Type Definitions and repealing Resolution No. 2011-17.”
If approved this action will update the City’s accounting practices and records to be compliant with Governmental Accounting Standards Board Statement 54, recognizing recent changes in funds and revenue streams.
6. Approval of a resolution titled, “A resolution establishing Target Ending Fund Balances and Repealing Resolution No. 2010-05.”
Staff proposes updating the policy for minimum ending fund balances to address changes in budgeting and accounting practices that have occurred over time and in preparation of the next budget process. Updating the minimum targets by fund assists in maintaining a fiscally sound city and can have a favorable impact on the coming capital improvement borrowing.
7. Approval of a resolution titled, “A resolution of the City of Ashland, Oregon, declaring support for the provisions of the convention of the elimination of all forms of discrimination against women (CEDAW).”
Councilor Marsh and I have placed this item on your agenda at the request of the Ashland Branch of the American Association of University Women, represented by Regina Ayars, who is currently the chair of their public policy committee. Representatives of other sponsoring organizations (Soroptimist International of Ashland, League of Women Voters of Rogue Valley and Women's International League of Peace and Freedom) may be present at the August 16th Council meeting. I will ask some or all of them, as appropriate, to come to the podium with Regina to be available to answer questions.