I.          CALL TO ORDER 
Chair Jennifer Longshore called the meeting to order at 8:30 a.m. via Zoom.
 

Commissioners Present:		Staff Present:
Laura Bloom Jennifer Longshore Cassie Preskenis Stanley Smith Destiny Young   Absent Members:		Aaron Anderson, Associate Planner   APRC Liaison: Jim Lewis, absent   Council Liaison: Stephen Jensen
		Members of the Public: Peter Finkle Joel Frank Ken Engelund

II.        ADDITIONS TO THE AGENDA
Chair Longshore added Other Public Art – identified by Peter Finkle to the agenda under DISCUSS FUTURE GOALS AND ACTION ITEMS.
 
III.       APPROVAL OF MINUTES  
Chair Longshore  made a correction to page 2, the third paragraph, 3rd sentence, to now read, “Commissioner Friend and Longshore suggested the Coalition have the artists meet with the PAC to ensure each project was viable then create a citizen selection panel who would set parameters for the project and decide,” to, “Chair Longshore thought the Coalition could meet informally with commission members to discuss and review the code, AMC 2.29.130 Guidelines for recommendation by the Commission and 2.29.140 Standards for the Ashland Public Art Collection to ensure the artwork was viable.” 
 
Commissioner Bloom/Preskenis m/s to approve the minutes as corrected.  Vote: ALL AYES.  Motion passed.
 
IV.       PUBLIC FORUM
Joel Frank/Explained he was interested in joining the Commission.  He introduced himself and shared his experience with public art.
 
Ken Engelund/Also was interested in joining the Commission.  He introduced himself and shared his experience with public art.
 
V.        ELECTION OF OFFICERS 
Pursuant to AMC 2.10.050 “At its first meeting following the appointment or reappointment of members each year, the advisory commission or board shall elect a chair and a vice-chair who shall hold office at the pleasure of the advisory body.”
 
Commissioner Smith/Bloom m/s to nominate Commissioner Longshore as Chair.   Vote: ALL AYES.  Motion passed.
 
Commissioner Smith/Longshore m/s to nominate Commissioner Smith as Vice Chair.  Vote: ALL AYES.  Motion passed.
 
VI.       LIAISON REPORTS AND WELCOME NEW MEMBERS   Councilor Jensen provided a brief update about council items including codifying the advisory commission appointment process. 
   
VII.     OTHER BUSINESS
 
VIII.    PAC WORKPLAN Mr. Anderson explained the contract was in process and expected to be completed in a few weeks.   Chair Longshore added that Jennifer Corio had engaged the services of an engineer.  She clarified where the sculpture would go in Railroad Park.  She went on to provide additional detail on the development of the Chinese script and wording.
 
IX.       PROJECT UPDATES         Mr. Anderson explained Masterworks received payment and the project was now progressing to the next phase.  He did not expect a significant update for several months. Installation would be complete by spring of 2022.
  i.  Need to establish date, time, and review logistics
Chair Longshore proposed having a special meeting on the Power of Public Art presentation.  The Commission agreed to have the meeting June 17, 2021 at 4:00 p.m. Note:  this date changed to June 15, 2021 at 4:00 p.m. after the meeting.

 
Commissioner Preskenis/Young m/s to have a presentation of the Power of Public Art at 4:00 p.m. on June 17, 2021.  Vote: ALL AYES.  Motion passed.
 
X.        DISCUSS FUTURE GOALS AND ACTION ITEMS Chair Longshore listed art pieces not on the GIS story map.  The Commission had a general discussion and noted the lack of a comprehensive inventory of all City art.
 
Commissioner Longshore/Smith m/s to include the two art pieces and the three Ashland signs into the City GIS story map.   Vote: ALL AYES.  Motion passed.
 
Commissioner Smith and Bloom volunteered to create an inventory of public art.
  Chair Longshore provided an overview of the primary goals as listed in the current strategic plan and the overall duties of the Public Arts commission.
 
Chair Longshore  and Vice Chair Smith provided a summary and background on the MAP project.  The Commission discussed the funding implications of other public arts projects if the MAP project continued to the other three historic districts.  They also discussed how long it  may take to complete the project.
 
The Commission was looking forward to working with the ‘Say Their Names” Coalition when they brought their final project forward.
 
Chair Longshore noted the celebrations around the final installation of the HUB sculpture would be a great opportunity for public engagement.
 
The Commission had a brief discussion about orientation and onboarding for new commissioners.
 
XI.       ADJOURNMENT
Meeting adjourned 9:41 a.m.
 
Next Meeting:  June 18, 2021