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Agendas and Minutes

City Council (View All)

Council Business Meeting

Agenda
Tuesday, March 02, 2021

MINUTES ASHLAND CITY COUNCIL
REGULAR BUSINESS MEETING AGENDA
Tuesday, March 2, 2021
 

Held Electronically; View on Channel 9 or Channels 180 and 181 (Charter Communications) or live stream via rvtv.sou.edu select RVTV Prime.
 
Written and oral testimony will be accepted for public input. For written testimony, email public-testimony@ashland.or.us using the subject line: March 2 Business Meeting Testimony.
For oral testimony, fill out a Speaker Request Form at ashland.or.us/speakerrequest and return it to the City Recorder. The deadline for submitting written testimony or speaker request forms will be on Monday, March 1 at 10 a.m. and must comply with Council Rules to be accepted.
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting
 [AMC 2.04.030.(D)(3)].
View Video:
https://videoplayer.telvue.com/player/w9sPsSE7vna3XTN_39bs1rEXjVWF0kfP/media/624380?fullscreen=false&showtabssearch=true&autostart=true
 
6:00 PM Regular Business Meeting
  1. CALL TO ORDER
Mayor Akins called the Business Meeting to order at 6:00 PM.
  1. PLEDGE OF ALLEGIANCE
Councilor Jensen led the Pledge of Allegiance.
  1. ROLL CALL
Councilors’ Hyatt, Graham, Moran, Seffinger, DuQuenne and Jensen were present.
  1. MAYOR’S ANNOUNCEMENTS
  2. APPROVAL OF MINUTES
    1. Business Meeting of February 16, 2021
DuQuenne requested to include the discussion with Travel Ashland and the Chamber to present a quarterly report to the minutes.
Moran/Graham moved to approve the minutes.  Discussion: None.  All Ayes. Motion passed unanimously.
  1. SPECIAL PRESENTATIONS & AWARDS
    1. Introduction with City Manager Recruitment Firm
Human Resources Director Tina Gray introduced Drew Gorgey from Peckham & McKenney Executive Search Firm.
Mr. Gorgey gave went over the qualification requirements.  He suggested to leave “Highly Desirable” to have an MBA but not required. He spoke regarding the history of hurdles that the City has had and the importance of stability. He also suggested instead of saying must have 10 years of City Management to have 5-10 years.  He explained his reasons why.
Council discussed the range of experience.  
Council discussed qualification requirements and to have a diverse group of applicants.  
Graham/DuQuenne moved to bring the range of experience back to the next Council Meeting.  Discussion: Jensen questioned what the motion should be.  Graham spoke if there needs to be a motion; just a request that the Council takes up the question of length of experience for a City Manager in the job description and bring back to the next Council Meeting. Hanks question clarification from Legal.  City Attorney David Lohman clarified that there was a vote at the last meeting to go forward and if the Council wants to change that there should be a vote to reconsider. DuQuenne spoke that she does not want to change it but to move forward and have a discussion.
Graham withdrew her motion. DuQuenne agreed to withdraw the motion.
Seffinger/Graham moved include the job reference a statement saying a range of 5-10 years of experience. Discussion: Seffinger spoke that having a broad range of candidates is to the City’s benefit. Graham spoke in agreement with Seffinger. Moran spoke in agreement with Seffinger. Gorgey spoke regarding the 10-year minimum of experience. Roll Call Vote: Hyatt, Graham, Moran, Seffinger, DuQuenne and Jensen: YES. Motion passed unanimously.
 
  1. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Budget Conservation
Historic Housing and Human Srvs. Parks & Recreation
Forest Lands Climate Policy Cost Review
Planning Public Arts Transportation
Tree Wildfire Mitigation  
  1. PUBLIC FORUM
Business from the audience not included on the agenda. The Mayor will set time limits to enable all people wishing to speak to complete their testimony. [15 minutes maximum]
See note above for how to submit testimony for Public Forum.
Amy Gunter –  Rogue Planning and Development Services. Spoke regarding the maps from the Ashland Municipal Code.  She spoke that the Ashland Flood Plan Development Map adopted in the 1990s lacks clarity. She spoke regarding Floodplain guidelines and boundaries. She suggested Council and Staff to look into the maps.
George Kramer – Spoke that he is a historian and a restoration consultant.  He spoke regarding the structural analysis on the Community Center and Pioneer Hall. He spoke in concern about a small theater to become a community kitchen.  He spoke to his reasons why.
He spoke that he would offer his services to the City to help rehabilitate these buildings.
Moran/DuQuenne moved to suspend the rules to ask a question. Discussion: None. Motion failed 2-4.    
  1. CITY MANAGER REPORT
City Manager Pro-Tem Adam Hanks gave the City Manager Report.
 
  1. CONSENT AGENDA
    1. East Main Street Banner Request for the 75th Anniversary of Soroptimist International of Ashland
Hyatt/Graham moved to approve the Consent Agenda. Discussion: None. All Ayes. Motion passed unanimously.
 
  1. PUBLIC HEARINGS
Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings conclude at 8:00 p.m. and are continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 9:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.
  1. Public Hearing for 2019/21 Supplement Budget, Resolution No. 2021-02, and Insurance Fund Analysis
Finance Director Melanie Purcell gave a Staff report.
Council discussed receiving more detail on charges.
DuQuenne spoke to the importance of more information in order to make a decision.
Council discussed insurance projects.
Hyatt/Graham moved to adopt Resolution No. 2021-02 authorizing a 2019/21 supplement budget. Discussion: None. Roll Call Vote: Seffinger, Hyatt, Graham and DuQuenne: YES.  DuQuenne: NO.  Motion passed 4-1 “Note Jensen was absent for this vote”.
  1. UNFINISHED BUSINESS
    1. Resolution No. 2021-03 Allocating Anticipated Transient Occupancy Tax Tourism
 
Hanks gave a brief Staff Report.
 
Council discussed options regarding the allocations.
 
Hyatt /Jensen moved to include the ECTS grant program for 2 years funded at $80,000 per year based on our precedent of the process of 20/20. Discussion: Hyatt discussed her motion.  Moran clarified that this topic can be brought up again next year. Staff answered yes. Roll Call Vote: Seffinger, Moran, Hyatt, Graham, DuQuenne and Jensen: YES. All Ayes: Motion passed unanimously.
 
Jensen/Graham moved to Resolution No. 2021-03 Allocating Anticipated Transient Occupancy Tax Tourism. Discussion: Jensen spoke in support of the motion. Graham spoke that this is not the time to cut back on marketing and appreciates the creativity that staff has brought to the community. Moran spoke in agreement with Councilor Graham. Roll Call Vote: DuQuenne, Jensen, Hyatt, Moran, Graham and Seffinger: YES.  Motion passed unanimously.
 
  1. Commission on Race and Social Equity – Discussion Questions
 
Hanks gave a Staff Report.
 
Council went over each question.
 
Public Input:
 
Emily Simon – Ashland -  Spoke regarding the Racial Justice Resolution.
 
 
  1. Social Equity and Racial Justice – Council Discussion and Action Identification
 
  1. NEW AND MISCELLANEOUS BUSINESS
    1. Appointments to the Citizens' Budget Committee
Due to time restraints this item was moved to the next Business Meeting.
  1. Recology Solid Waste and Recycling Rate Increase Review.
Due to time restraints this item was moved to the next Business Meeting.
  1. ORDINANCES, RESOLUTIONS AND CONTRACTS
  2. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
  3. ADJOURNMENT OF BUSINESS MEETING
 
Business Adjourned at 9:50 PM.
 
Respectfully submitted by:
 
City Recorder Melissa Huhtala
 
Attest:
 
Mayor Akins
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 
 
 
ADA Title I).

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