ASHLAND PUBLIC ARTS COMMISSION
I. CALL TO ORDER
November 20, 2020
Chair Andy Stallman called the meeting to order at 8:30 a.m. via Zoom.
II. ADDITIONS TO THE AGENDA
||Aaron Anderson, Assistant Planner
Joel Heller (absent)
Commissioner Friend Sandy congratulated Chair Stallman on the annual report he gave during the City Council meeting on November 17, 2020.
III. APPROVAL OF MINUTES
Public Arts Commission regular meeting of October 19, 2020
Commissioner Smith/Friend m/s to approve the minutes of October 19, 2020. Voice Vote: all AYES. Motion passed.
IV. PUBLIC FORUM
V. LIAISON REPORTS
• Council Liaison – Jensen
• Parks & Recreation Liaison - Heller
• Community Development Liaison – Anderson
Staff Liaison Aaron Anderson explained they had received one response to the RFQ.
VI. PROJECT UPDATES
• Power of Art: voiceover – Jensen
Councilor Jensen explained the voiceover was on hold due to the current pandemic restrictions. In the interim, he would forward initial costs to Mr. Anderson. There was still an interest in having using a female artist for the voiceover,
Chair Stallman asked how the recording would be edited into the PowerPoint presentation. Councilor Jensen explained they would use individual sound bites for the presentation. He thought the Commission could undertake some of that work themselves. Commissioner Friend suggested Chair Stallman and Tom Fuhrmark edit the sound clips. She thought that portion of the project should be completed by commissioner members.
Mr. Anderson addressed how the artist selection for the MAP project would be handled. The meeting would be noticed and conducted via Zoom. He would start the meeting then hand off the controls to the Sub Committee. Chair Stallman added one of the reasons the MAP Sub Committee had not met sooner was due to City resources being available for the meetings.
Councilor Jenson would follow up with the sound people for the voiceover regarding the delay.
• MAP Phase 1: Masterworks – Stallman
Chair Stallman did not have anything new to report on the project. He asked for a volunteer to replace him as Chair of the MAP project. Commissioner Smith would consider it.
• MAP Phase 2: RFQ Release – Friend
Commissioner Friend explained they sent RFQs to over 200 contacts using Sendinblue. The deadline was December 7, 2020. The Commission reviewed the schedule. They discussed the finalist selection process and scoring rubric. The Commission discussed noticing procedures for the selection panel. The notice would go out December 30, 2020 and be published in the newspaper January 4, 2021. The deadline to apply was January 13, 2021.
• Expanding Awareness of Public Art – Longshore
Commissioner Longshore met with Peter Finkle and reviewed three ideas they thought would expand the awareness of public art. Chair Stallman and Commissioner Smith volunteered to give presentations.
VII. OTHER BUSINESS
• Report to City Council
• Racial Equity Resolution / Black Lives Matter Display – Newspaper Article
Chair Stallman noted the newspaper article was incorrect. The Public Arts Commission was not actively working on a Black Lives Matter project. However, the Public Arts Commission was ready to work with the stakeholders should they contact them.
• Sculpture Donation
Chair Stallman addressed a proposed donation of a statue to the City. Unfortunately, the proposed sculpture was not an original and therefore not eligible for inclusion in the City’s public art inventory.
• Commission Vacancies
Mr. Anderson explained the vacancy was posted on the City Recorder’s Commission/Committee Vacancies webpage. A link to the vacancy webpage was added to the Public Arts Commission’s homepage.
VIII. PAC WORKPLAN
• Selection Panel – see discussion above
• Strategic Planning Review
The items were postponed.
Meeting adjourned at 10:32 a.m.
December 18, 2020