ASHLAND PUBLIC ARTS COMMISSION
I. CALL TO ORDER
MINUTES - Draft
September 18, 2020
Chair Sandra Friend called the meeting to order at 8:30 a.m. via Zoom.
Chair Friend explained Commissioner Allison Renwick had resigned and was no longer on the Commission. Chair Friend’s term had been extended to April 30, 2021 as a commissioner only.
||Aaron Anderson, Assistant Planner
Joel Heller (absent)
II. APPROVAL OF MINUTES
Public Arts Commission regular meeting of February 21, 2020
Commissioner Fuhrmark/Smith m/s to accept the minutes as written. Voice Vote: all AYES. Motion passed.
III. PUBLIC FORUM
Explained his plan to write individual articles on every piece of public art in Ashland. It fit the Commission’s goal of promoting public art. He suggested a brainstorming session. He discussed ideas for his articles that could tie into the Commission’s strategy.
The Commission agreed to have Mr. Finkle attend a future Commission meeting for a brainstorming session.
IV. LIAISON REPORTS
• Council Liaison
Councilor Jenson provided an update on discussions regarding the Black Lives Matter art installation at the Railroad Park and the Public Arts Commission’s possible involvement.
• Parks & Recreation Liaison - None
• Community Development Liaison
Staff Liaison Aaron Anderson clarified the electronic meeting document included in the packet. He welcomed Jennifer Longshore to the Commission. There were vacancies on the Public Arts Commission and Tree Commission.
V. PROJECT UPDATES
• Power of Art
Councilor Jenson provided a presentation called “The Power of Public Art.”
- Voice-Over RFQ – Fuhrmark
The Commission discussed hourly rates for the voice-over. Councilor Jenson was in contact with a local actor who may do the voice-over for the presentation.
• MAP Phase 1 update– Stallman
Commissioner Stallman discussed the design process and revisions. The Subcommittee had not met yet but were reviewing the revisions. The Commission liked the designs.
• MAP Phase 2
- RFQ for Hub artwork: calendar dates/sign off by PAC – Friend
Chair Friend reported that the RFQ was approved for release. It was scheduled to go out November 9, 2020 with a four-week response time. The Commission discussed the four-week turnaround.
- Plan for release of RFQ – Fuhrmark/Phillips
Commissioner Fuhrmark explained what Eblast was and how it worked. It would have a link to the online RFQ. Commissioner Friend discussed the artist distribution list. Mr. Anderson explained the webpage would be created once there was material to post.
The Commission discussed the timeline. Finalists would be selected January 15, 2021. The contract would be issued January 22, 2021. The Commission decided to give the finalists six weeks to create their design concepts and submit them. The selection panel would be determined early 2021. The panel would review the three finalists’ concepts. The Commission would set an installation date later.
VI. PAC WORKPLAN
VII. OTHER BUSINESS
• Update on Ashland sign re-location
The Ashland sign at Exit 14 was damaged by a car accident the year before. A replacement sign was made and would be installed in another area on Ashland Street. The Commission decided to relocate it to the third island on Ashland Street just after the railroad overpass.
VII. ELECTION OF OFFICERS
Pursuant to AMC 2.10.050 “At its first meeting following the appointment or reappointment of members each year, the advisory commission or board shall elect a chair and a vice-chair who shall hold office at the pleasure of the advisory body.”
The Commission supported Commissioner Stallman as the new Chair. Commissioner Fuhrmark nominated Commissioner Longshore to serve as Vice Chair. Both votes were finalized with a show of hands and passed unanimously.
The meeting adjourned at 10:43 a.m.