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Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, September 01, 2020

MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Tuesday, September 1, 2020
Held Electronically; View on Channel 9 or Channels 180 and 181 (for Charter Communications
customers) or live stream via rvtv.sou.edu select RVTV Prime.
 
Note: Written and oral testimony will be accepted for public input. For written testimony, email
public-testimony@ashland.or.us using the subject line: September 1 Business Meeting Testimony.
Those who wish to give oral testimony can fill out a Speaker Request Form at ashland.or.us/speaker
request and return it to the City Recorder. The deadline for submitting written testimony or
speaker request forms will be on Monday, August 31 at 10 a.m.
 
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next
regularly scheduled Council meeting [AMC 2.04.030.E.]
 
I. CALL TO ORDER
Due to Mayor Stromberg's absence Council President Dennis Slattery called the Business Meeting to order at 6:00 PM.
 
II. PLEDGE OF ALLEGIANCE
 
III. ROLL CALL
CouncilorsSlattery, Graham, Rosenthal and Jensen were present. Mayor Stromberg, Councilor
Akins and Seffinger were absent.
 
IV. MAYOR’S ANNOUNCEMENTS
City Attorney David Lohman read a letter from Mayor Stromberg into the record regarding postponing
Public Safety Ordinance 3189 (see attached).
 
Jensen/Rosenthal moved to add an agenda item to tonights meeting regarding postponement of
Ordinance 3189. Discussion: Jensen spoke to his reasons to address this in the future. Rosenthal agreed
with Jensen. Roll Call Vote: Slattery, Jensen, Graham and Rosenthal: YES. Motion passed
unanimously.
 
Jensen/Rosenthal moved to postpone Ordinance 3189 until the April 5th 2020 Council Business
Meeting. Discussion: Jensen spoke in support of the motion. Rosenthal spoke in concern of the delay.
He spoke that he recognizes both sides of the motion. Graham questioned if this date is certain does it
give a threshold of when it can come back. Lohman answered no. Roll Call Vote: Slattery, Jensen,
Graham and Rosenthal: YES. Motion passed unanimously.
 
V. APPROVAL OF MINUTES
1. Study Session of August 17, 2020
2. Business Meeting of August 18, 2020
 
Rosenthal/Seffinger moved to approve the August 17, 2020 Business Meeting. Discussion: None. All
ayes. Motion passed unanimously.
 
VI. SPECIAL PRESENTATIONS & AWARDS
1. Proclamation for Home Inventory Week.

Jensen read the proclamation (See attached).

2. Annual Presentation by the Climate Policy Commission
 
Rick Barth presented Council with the annual Climate Policy Commission presentation.
 
VII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Budget Conservation
Historic Housing and Human Srvs. Parks & Recreation
Forest Lands Climate Policy Cost Review
Planning Public Arts Transportation
Tree Wildfire Mitigation
 
VIII. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all
people wishing to speak to complete their testimony.) [15 minutes maximum] See note above for
how to submit testimony for Public Forum (see attached).
 
IX. CITY ADMINISTRATOR REPORT
Interim City Administrator Adam Hanks gave the City Administrator Report (see attached).
 
X. CONSENT AGENDA
1. National League of Cities Service Line Warranty Program – Marketing Agreement for Water
and Wastewater Service Line Insurance
2. Mayoral Appointment of Melanie Purcell as Finance Director
Rosenthal pulled Item #2. He requested Staff to speak regarding the process.
Hanks gave a Staff report regarding the hiring process. He spoke that Human Resources did a great job
with the process. Council discussed meeting with the candidate.
3. Extension of an Airport Hangar Ground Lease with Valley Investments.
 
Rosenthal/Graham moved to approve the Consent Agenda. Discussion: None. All Ayes. Motion
passed unanimously.
 
XI. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to
the commencement of the public hearing. Public hearings shall conclude at 8:00 p.m. and be
continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of
those present, extends the hearing(s) until up to 9:30 p.m. at which time the Council shall set a
date for continuance and shall proceed with the balance of the agenda.)
 
XII. UNFINISHED BUSINESS
1. Adoption of Findings for 210 Alicia Avenue Land Use Appeal
Senior Planner Derek Severson gave a brief Staff report.
 
Jensen/Rosenthal moved to adopt the findings for the appeal as presented. Discussion: None. All Ayes.  Motion passed unanimously.
 
2. Ambulance Service Financial Analysis Request for Proposal
Hanks gave a brief Staff report.
 
Council directed Staff to move forward with the Request for Proposals (RFP) to secure the services of a
professional consultant with Fire and Emergency Response technical experience and background for an in depth study of the ambulance service, specifically focusing on its financial and operational relationship with
Fire Department general operations.
 
3. Resolution No. 2020-15 Social Equity and Racial Justice Council Discussion and Action
Identification.
 
Graham gave a Staff report.
 
XIII. NEW AND MISCELLANEOUS BUSINESS
1. Annual Appointments to the Citizens' Budget Committee
Jensen/Graham moved to postpone this item to the next meeting. Discussion: None. Roll Call Vote:
Graham, Rosenthal, Slattery and Jensen: YES. Motion passed unanimously.
 
2. Adoption of the 2020 Ashland Municipal Airport Master Plan and Layout Plan
Interim Public Works Director Scott Fleury gave a Staff report.
 
Jensen/Graham moved to adopt the 2020 Airport Master Plan as the current planning document
for the Ashland Municipal Airport. Discussion: None. Roll Call Vote: Graham, Rosenthal, Slattery
and Jensen: YES. Motion passed unanimously.
 
XIV. ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Ratification of a Two-Year Labor Agreement with the IBEW Clerical/Technical Union Local
659.
 
Hanks gave a brief Staff report.
 
Rosenthal/Jensen moved to approve the two-year labor agreement with the IBEW
Clerical/Technical Union and authorize the City and Mayor to sign the two-year contract.
Discussion: None. Roll Call Vote: Graham, Rosenthal, Slattery and Jensen: YES. Motion passed
unanimously.
 
2. Ratification of a Two-Year Labor Agreement with the IBEW Electrical Union Local 659.
 
Jensen/Graham moved to approve the two-year labor agreement with the IBEW Electrical
Union and authorize the City and Mayor to sign the two-year contract. Discussion: Jensen
spoke in support of the motion. Graham spoke regarding the importance of electricians.
Roll Call Vote: Graham, Rosenthal, Slattery and Jensen: YES. Motion passed unanimously.
 
3. Adoption of a Resolution No. 2020-18 Clarifying Certain Conditions of Employment for
Management and Confidential Employees of the City and Repealing Resolution No. 2019-18
Human Resource Director Tina Gray gave a Staff report.
 
Rosenthal/Graham moved approval of Resolution No. 2020-18 clarifying certain conditions of
employment for management and confidential employees of the City for the fiscal year 2020-2021,
repealing Resolution No. 2019-18. Discussion: None. Roll Call Vote: Graham, Rosenthal, Slattery
and Jensen: YES. Motion passed unanimously.
 
XV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
 
XVI. ADJOURNMENT OF BUSINESS MEETING
The Business Meeting Adjourned at 8:26 PM
 
Respectfully Submitted by:
________________________________________
City Recorder Melissa Huhtala
Attest:
________________________________________
Mayor Stromberg
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-
735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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