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Agendas and Minutes

City Council (View All)

Study Session

Minutes
Monday, January 06, 2020

CITY COUNCIL STUDY SESSION
MINUTES
Monday, January 6, 2020
Council Chambers, 1175 E. Main Street

 
Mayor Stromberg called the Study Session to order at 5:30 p.m.
 
Councilors’ Slattery, Graham, Seffinger, Rosenthal and Jensen were present.  Councilor Akins was absent.
 
1.         Public Input (15 minutes, maximum)
 
Huelz Gutcheon – Ashland – Spoke in concern about having enough local water and food.  He spoke regarding building houses and the importance of solar panels.  
 
Ray Mallette – Ashland – Spoke of regarding Chapter 5 of the new Water Master Plan (WMP). He spoke that no additional evaluations for supply were performed.  He questioned if the 2011 WMP study determined that there would be no climate impact leading out to 2040 and beyond.  He suggested to receive information in terms of what assumptions were made and the need to look at the long-term projections.
 
Les Stone – Ashland – Spoke regarding the Master Water Plan (WMP). She suggested to have the CEAP goals included in the WMP. 
 
2.         Water Master Plan Update Presentation
 
City Administrator Kelly Madding introduced Deputy Public Works Director Scott Fleury.
 
Fleury introduced RH2 Project Manager Rachel Lanigan and Conservation Analyst Julie Smitherman. Fleury thanked the Ashland Water Advisory Committee for all their work on the Water Master Plan.
 
Lanigan presented Council with a PowerPoint (see attached).
 
Items discussed were:
  • Water Master Plan (WMP) Overview.
    • Required by health authority.
    • Required every 20 years but usually happen more frequently.
    • New requirement for seismic risk. But Ashland is exempt due to the location. 
    • Purpose of the plan.
    • What is included in a Water Master Plan.
  • Changes since last Water Master Plan (WMP).
    • 2012 WMP had a heavy focus on long-term supply.
    • TAP system.
    • Capacity and location.
    • Lower population projections.
  • Demand Projections.
    • Historic demand.
    • Previous master plan projections.
    • Current projections.
    • Average per day demand projections.
  • Construction of the new Park Estates Pump Station.
  • Construction of the Terrace Street Pump Station.
  • Updated hydraulic model.
  • Master Plan Key takeaways.
    • Integration of the new water plant.
    • Water flow chart.
    • Identified transmission improvements.
    • Gravity supply.
    • CIP Short-Term.
    • CIP Mid-Term.
    • CIP Long-Term. 
    • Possible rezoning.
    • Recommendation for new pump station and control valve.
    • Relocation and resizing of Granite storage. 
    • TAP Master Plan.
    • Pipe improvements.
    • Project prioritizations.
  • Financial Recommendations.
    • Minimize borrowing by using strategic planning.
    • Rate recommendation.
    • Adjust System Development Charges (SDC).
    • Continue annual reserves.
    • List of funding sources the city could consider.
    • Projected cash flow.
 
Staff recommends adoption of the plan.
 
Questions:
Council discussed climate change projections and conservation programs.  
 
Rosenthal thanked Staff and the Ashland Water Advisory Committee for their work on this project. He suggested that in the Climate and Energy Plan be addressed in the final report.  Graham spoke that the Climate Policy Commission could help with these issues.
 
Slattery suggested to have a Public Forum on this topic before it comes back to Council. 
 
Jensen thanked Staff.  Council discussed rate increases in comparison to surrounding cities.
 
  
 
The Study Session was adjourned at 6:36 PM and Executive Session began at 6:40 PM.
 
The City Council will hold an Executive Session immediately following the Study Session to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed, pursuant to ORS 192.660(2)(h).
 
The Executive Session adjourned at 7:25 PM
 
Respectfully submitted by:
 
_________________________________________
City Recorder Melissa Huhtala
 
Attest:
 
_________________________________________
Mayor Stromberg
 
 
 
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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