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Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, November 05, 2019

  MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Tuesday, November 5, 2019
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]

5:15 p.m. Executive Session*
*The Ashland City Council will hold an Executive Session to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant of ORS 192.660(2)(h).

The executive Session adjourned at 6:00 p.m.

6:00 p.m.  Regular Meeting
  1. CALL TO ORDER
Mayor Stromberg called the Business Meeting to order at 6:05 PM.
Councilors’ Slattery, Akins, Seffinger, Rosenthal and Jensen were present. Councilor Graham was absent.
  1. PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. MAYOR’S ANNOUNCEMENTS
Mayor Stromberg announced the current Commission and Committee vacancies.
  1. CITY ADMINISTRATOR REPORT
City Administrator Kelly Madding announced that due to Councilor Grahams absence that items XIV- 1 & 2 be moved to the November 19th Council Business Meeting.
  1. Resolution No. 2019-31: a Resolution approving a Jackson County Order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of city territory within the boundaries of the District.
  2. Resolution No. 2019-32 a Resolution approving a Jackson County Order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of city territory within the boundaries of the District.
 
Slattery/Akins moved to move Agenda Item XIV – 1 & 2 to the November 19th Council Business Meeting. All Ayes.  Motion passed unanimously.
  1. APPROVAL OF MINUTES
    1. Business Meeting of October 15, 2019
Jensen/Slattery moved to approve the minutes.  Discussion: None. All Ayes.  Motion passed unanimously.
  1. SPECIAL PRESENTATIONS & AWARDS
    1. Annual Presentation by the Housing and Human Services Commission
Housing Program Specialist Linda Reid introduced Chair Rich Rohde and Commission member Erin Crowley.  Ms. Crowley and Mr. Rohde presented the annual update to Council.
 
Items discussed were:
  • Recommendations for an addiction recovery center.
  • Recommendation for funds for La Clinica mobile unit.
  • Funds for housing safety.
  • Homeless goals and outreach.
  • Car camping update.
 
  1. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation  
  1. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
Meesha Blair – Ashland – Spoke regarding Southern Oregon mental illness. She spoke that it is important to work with the sheriff to make sure the new jail proposal will focus on mental illness.  
Caren Caldwell- Ashland- Spoke in agreement with Ms. Blair.  She spoke that incarceration is not a treatment for mental illness.  She spoke to the importance to ensure people receive a continuity of care after jail. She spoke that in order to take care of these needs the jail will need funding to support the needs. She spoke that in support of the new jail if they commit to a comprehensive program of diversions from jail, confirmation that human services will be adequately funded and that mental health and substance use transition services be added to the proposal. She explained that when the diversion programs are adequately funded she will support the levy.
Kevin Brewer – Ashland – Spoke regarding the jail proposal.  He spoke in agreement with the Ms. Blair and Caldwell. He spoke in support to the need for a larger jail. He spoke in concern that the new jail is being sold in a way to get mental health services to inmates but not prevention. He encouraged Council to be sure the County will adequately fund mental illness.
Larry Cooper -  Ashland – Spoke regarding the Water Treatment Plant Plan that was approved last month.   He spoke that CEAP Commission and Conservation Commission voted unanimously asking the city to take more time to research this and Council chose to go forward with the next phase of planning. He spoke that the city has been successful with water conservation and could use a smaller Water Treatment Plant.   He spoke that he has spoken with the Public Works Director and written to Council but hasn’t received much feedback.
  1. CONSENT AGENDA
    1. Declaration and Authorization to Dispose of Surplus Property
 
Akins pulled this item and questioned what the net amount would be for this item.  Public Works Director Paula Brown gave a Staff report. She explained she doesn’t have the number at this time but it is higher than what the city has seen in past auctions.  She spoke that she would bring the amount back to Council.
 
  1. Approval of New Vehicle Purchases
 
Jensen pulled this item and questioned what the implications would be if Council voted no to this item.  Brown explained that these were all approved in the budget.  Rosenthal questioned how often the City purchases from local car dealerships.  Brown explained that the City has purchased many cars from local dealerships.  The ones that are hard to find locally are trucks that need special equipment. Slattery questioned if these vehicles are replaced because it is time to replace them or because we are able to get the vehicles.  Brown explained the vehicles are replaced because they need to be.   
 
  1. Approval of Liquor License Request for Bloomsbury Blends, Inc.
Akins/Rosenthal moved to approve the Consent Agenda. Discussion: None.  All Ayes.  Motion passed unanimously.
 
  1. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
  2. UNFINISHED BUSINESS
 
  1. NEW AND MISCELLANEOUS BUSINESS
    1. Comprehensive Sanitary Sewer Master Plan and Wastewater Treatment Plant Facilities Plan Amendment and Update to the Capital Improvements Program for the 2019-21 Biennium
 
Public Works Director Paula Brown announced there will be a “Revitalize Downtown Ashland Visioning” Open House on November 6th from 5:00 pm to 7:00 pm in Carpenter Hall at 44 Pioneer Street, Ashland
 
Brown gave a Staff report.  She explained that all processes have to work together and have different ages.  She spoke that there are systems that did not get upgraded during the rebuilding of the plant and some systems that have gone beyond useful life.  She explained that Staff recommends to accept the assessment, amend the master plan and update the CIP for this biennium.  this biennium.

Rosenthal/Jensen moved to approve staff’s recommendation to
a. accept the 2019 Wastewater Treatment Plant Facilities Assessment,
b. amend both the 2012 Comprehensive Sanitary Sewer Master Plan and the 2014 Wastewater Treatment Plant Facilities Plan, and
c. update the Capital Improvements Program (CIP) costs for the current 2019-21 biennium (BN). Discussion: Jensen spoke that this has been well presented and spoke in support of the motion. Roll Call Vote:  Jensen, Slattery, Akins, Seffinger and Rosenthal: YES.  Motion passed unanimously. 
 
  1. Budget Committee Appointment
Jensen moved to open the Budget Committee application process to seek a wider pool 1 month. Motion died.

Slattery/Seffinger moved approval of Shaun Moran to the Citizens’ Budget Committee.  Discussion:  Slattery spoke that it is time to move forward with this appointment.  He also suggested for Staff to look into an appointment process for the future.  Rosenthal agreed with Slattery and spoke in support of Moran. Roll Call Vote:  Slattery, Akins, Seffinger, Rosenthal and Jensen: YES.  Motion passed unanimously. 
  1. Ashland Lions Club Feast of Will Annual Event Request at Lithia Park.
Rosenthal gave a brief Staff report.  He requested that Staff work with the Parks and Recreation Director and the Parks Commission to look into the process to allow beer and wine at this annual event; and to report back to Council by December 30th.  Council gave unanimous consensus to direct Staff to move forward with this request.
  1. ORDINANCES, RESOLUTIONS AND CONTRACTS
    1. Resolution No. 2019-31: a Resolution approving a Jackson County Order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of city territory within the boundaries of the District.
    2. Resolution No. 2019-32 a Resolution approving a Jackson County Order to initiate formation of a Jackson County Law Enforcement Service District and consenting to the inclusion of city territory within the boundaries of the District.
These items were moved to the November 19th Council Business Meeting.
 
  1. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
  2. ADJOURNMENT OF BUSINESS MEETING
 
The Business Meeting was adjourned at 7:20 PM
 
Respectfully submitted by:
 
__________________________________________
City Recorder Melissa Huhtala
 
 
Attest:
 
__________________________________________
Mayor Stromberg
 
 
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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