Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, September 17, 2019

 MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Tuesday, September 17, 2019
Council Chambers

1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]
7:00 p.m.  Regular Meeting
  1. CALL TO ORDER
Due to Mayor Stromberg’s absence Council President Slattery called the Business Meeting to order at 7:00 PM.
  1. PLEDGE OF ALLEGIANCE
  2. ROLL CALL
Councilors’ Slattery, Graham, Akins, Rosenthal and Jensen were present.  Councilor Seffinger was absent.
  1. MAYOR’S ANNOUNCEMENTS
Slattery announced current Commission and Committee vacancies.
  1. CITY ADMINISTRATOR REPORT
City Administrator Kelly Madding gave a brief update on Clay Street.  She also announced that due to the Study Session being cancelled on September 16th there will be a Study Session on September 30th discussing City Hall Seismic Retrofit Conceptual Design and Conceptual Costs.
  1. APPROVAL OF MINUTES
    1. Business Meeting of September 3, 2019
Rosenthal/Jensen moved to approve the minutes.  Discussion:  None.  All Ayes.
  1. SPECIAL PRESENTATIONS & AWARDS
    1. Annual Presentation by the Airport Commission
Deputy Public Works Director Scott Fleury and Commissioner Patricia Herdklotz presented Council with a video of Airport Appreciation Day (see attached).   She spoke regarding deferred maintenance. She thanked City Staff and volunteers.  She announced that the Commission needs 2 more members and urged citizens to apply.
 
  1. Presentation by Options for Helping Residents of Ashland
 
Ken Gudger President and Michelle Arellano Executive director presented Council will a PowerPoint Presentation (see attached).   
 
Items discussed were:
 
  • Winter Shelter Program 2018-2019.
  • Number of homeless served.
  • Shelter demographics.
  • Case management results.
  • OHRA annual results.
  • Winter Shelter planning 2019-2020.
  • OHRA funding status.
 
  1. Presentation by the Ashland Culture of Peace Commission
Executive Director David Wick and Irene Kai went over a PowerPoint Presentation (see attached).
Items discussed were:
  • Conference this weekend.
  • Highlights of the last year.
  • Flame keeper.
  • International Day of Peace – September 21st.   
 
  1. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation  
  1. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
Huelz Gutcheon – Ashland – Spoke regarding peace.  He spoke regarding climate change and explained there is a lot of work to be done to solve this issue.  He suggested to begin with solar panels and electric cars. 
  1. CONSENT AGENDA
    1. Appointment of Drew Gilliland to the Conservation Commission
    2. Clay Street Roadway Improvements Grant Letter of Support
 
Rosenthal pulled this item. 
 
Deputy Public Works Director Scott Fleury gave a Staff report. He explained that this will go to the Transportation Commission and that this is a competitive process.  Council discussed the timing of this project.   Council requested an update from Staff on this project.
 
Graham spoke that she lives a block away from Clay Street and was advised that this is not a conflict of interest but wanted to disclose this information to Council.
 
Public Input-
 
Sarah Walker – Ashland – Ms. Walker thanked Council and Staff for looking into this project. She spoke in support of the project.  She submitted signatures of support into the record (see attached). She suggested for the project to get done sooner than 2024.  
 
  1. Oak Street Waterline Contract Approval
 
Rosenthal pulled this item.  He questioned the timeline of the project.  Fleury explained that there would be flaggers and traffic patrol.  He explained that this project would take approximately 4 weeks.
 
  1. Special Procurement Request for Approval for Oregon Watershed Enhancement Board Focused Implementation Partnerships Program
 
Jensen pulled this item.
  
Madding gave a Staff report. 
 
  1. Approval of Liquor License Request for Mezcal Restaurant and Bar, LLC
Graham/Rosenthal moved to approve the Consent Agenda.  Discussion:  None.  All Ayes. 
  1. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
  2. UNFINISHED BUSINESS
 
  1. NEW AND MISCELLANEOUS BUSINESS
 
  1. ORDINANCES, RESOLUTIONS AND CONTRACTS
    1. First Reading of Ordinance 3181; An Ordinance Relating to Rules of City Council Amending Start and End Times for Business Meeting in AMC 2.04.020 and 2.04.050
 
Madding gave a Staff report.
 
Graham questioned when Council would have Executive Sessions.   Staff explained that Executive Sessions would be after Study Sessions or if need be before Council Business Meetings.
 
Jensen/Graham moved to approve Ordinance No. 3181, changing the start time of Council Business meetings to 6:00 p.m. and changing the end time to 9:30 unless a motion, or any amendment to the motion has been made and seconded, then deliberation on the motion could continue to 9:40 p.m. at which time the motion would be voted on.  Discussion:  Graham spoke that this would benefit overall public participation.
Rosenthal questioned if at the hard stop at 9:40 p.m. would there be a required vote.  City Attorney David Lohman answered yes.   
Roll Call Vote:  Rosenthal, Jensen, Akins, Slattery and Graham: YES.  Motion passed unanimously.
 
  1. Resolution 2019-27; Council Goals
Madding gave a brief Staff report. 
Graham/ Rosenthal moved to approve Resolution No. 2019-27, adopting the City Council’s 2019-2021 Goals and amending the Resolution in the following ways:
Section 2:
B. Develop and/or enhance the following “Value Services” by leveraging the City’s resources.  The list of Value Services represents the priority Council is placing on these value services as the 2019-2021 biennial budget is prepared, given the progress that has been made to date to address them and the urgency with which they need to be addressed.

C. Utilize City resources as leverage to develop and/or enhance prioritized Value Services.

E. During the 2019-2021 Biennium Analyze various departments/programs with the goal of gaining efficiencies, reducing costs, and improving City services.

Discussion: None.  Roll Call Vote:  Graham, Slattery, Rosenthal, Jensen and Akins: YES.  Motion passed unanimously.
 
  1. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
  2. ADJOURNMENT OF BUSINESS MEETING
The Business Meeting was adjourned at 8:35 PM.
 
Respectfully submitted by:
 
_____________________________________
City Recorder Melissa Huhtala
 
Attest:
 
_____________________________________
Mayor Stromberg
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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