Agendas and Minutes

City Council (View All)

Council Business Meeting

Minutes
Tuesday, August 20, 2019

MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Tuesday, August 20, 2019
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]
  1. CALL TO ORDER
Mayor Stromberg called the Business Meeting to order at 7:00 PM.
  1. PLEDGE OF ALLEGIANCE
  2. ROLL CALL
Councilors’ Slattery, Graham, Seffinger, Rosenthal and Jensen were present.  Councilor Akins was absent.
  1. MAYOR’S ANNOUNCEMENTS
Mayor Stromberg announced the current Commission and Committee vacancies.
  1. CITY ADMINISTRATOR REPORT
 
City Administrator announced using the City Source to get information out regarding budget in September outlining why we are doing what we are doing.
  1. APPROVAL OF MINUTES
    1. Study Session of August 5, 2019
    2. Business Meeting of August 6, 2019
Seffinger/Graham moved to approve the minutes.  Discussion:  None.  All Ayes.  Motion passed unanimously.
 
  1. SPECIAL PRESENTATIONS & AWARDS
    1. Annual Presentation by the Forest Lands Commission.
Shannon Downey gave an annual presentation of the Forest Lands Commission. 
Items discussed were:
  • Hiking trails.
  • Outreach Plan.
  • Art on Fire.
  • Working with other Commissions. 
  • Drone patrolling.
  • Wildfire Safety. 
Council thanked the Commission for their work.
  1. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation  
  1. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum]

Terry Nelsen – Ashland - Spoke regarding trees, private property and the proposed TID canal piping project (see attached). 
 
Julie Bonney – Shanor – Ashland – Spoke regarding the Ashland canal and read a statement into the record (see attached).

Bill Shanor – Ashland – Spoke regarding the Ashland canal and read a statement into the record (see attached). 
 
Huelz Gutcheon- Ashland – Spoke regarding solar panels and saving the rain forest.   
 
  1. CONSENT AGENDA
    1. Mayoral Appointment of James Wickre and Laurence Parker as Ashland Municipal Court Judge Pro tempore 5
 
Slattery pulled this item.
 
Municipal Court Judge Pamela Turner gave a Staff report.
 
  1. Annual Liquor License Renewals 5
 
Rosenthal pulled this item.
 
Police Chief O’Meara gave a Staff report. He announced that the Vinyl Club is no longer open as of yesterday. 
 
  1. Approval of a Special Procurement for Repairs to Pumps, Motors, and Related Equipment
 
This Item was removed from the Agenda.
 
  1. Purchase of Sewer Cleaning Vacuum System Mounted on Heavy Duty Truck Chassis
 
Graham pulled this item. 
 
Public Works Superintendent Mike Morrison gave a Staff report. Council discussed the ranking process.  City Attorney David Lohman explained that this is a State selection process and if Council decides to not use them Staff will have to start the process on their own. 
 
  1. Approval of a Special Procurement for Day Wireless
 
Rosenthal/Slattery moved to approve the Consent Agenda except for Item #3 Discussion:  None. All Ayes. Motion passed unanimously.
 
 
  1. PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing.  Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
  2. UNFINISHED BUSINESS
 
  1. NEW AND MISCELLANEOUS BUSINESS
 
  1. ORDINANCES, RESOLUTIONS AND CONTRACTS
    1. Ratification of a three-year contract with the Laborers’ International Union of North America (LIUNA) Local No. 737
 
Human Resource Director Tina Gray gave a Staff report.
 
Madding thanked Staff for their work on this and thanked the laborers as well.  
 
Rosenthal/Seffinger moved approval of the labor agreement between the City of Ashland and the Laborers’ Union and authorize the City Administrator and Mayor to sign the labor contract, ratifying the tentative agreement reached in negotiations. Discussion:  Rosenthal spoke that negotiations are hard.  He spoke to the importance of having the most qualified Staff working for the City.  He spoke in appreciation of the efforts of Staff in negotiations.  Seffinger spoke to the importance of Staff and in support of the contract. Roll Call Vote:  Jensen, Rosenthal, Seffinger, Graham and Slattery: YES. Motion passed unanimously.
 
  1. Second Reading of Ordinance 3180 relating to the rules of the City Council; Amending AMC 2.04.100
Jensen/Seffinger moved to approve second reading of Ordinance 3180, an Ordinance relating to the rules of the City Council; amending AMC 2.04.100, allowing the Mayor to propose and the City Council to approve the appointment of a Council Liaison to act in a voting capacity and/or as the Chair to City Advisory Boards and/or Ad Hoc Committees. Discussion: None. Roll Call Vote: Slattery, Graham, Seffinger, Rosenthal and Jensen: YES.  Motion passed unanimously.
 
  1. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
  2. ADJOURNMENT OF BUSINESS MEETING
 
The Business Meeting was adjourned at 8:20 PM.
 
Respectfully submitted by:
 
____________________________________________
City Recorder Melissa Huhtala
 
Attest:
 
____________________________________________
Mayor Stromberg
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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