PUBLIC ARTS COMMISSION / HISTORIC COMMISSION MARKING ASHLAND PLACES COMMITTEE MEETING May 7, 2019 MINUTES
PAC Commissioners Present:
Jeff Phillips Stanley Smith Andy Stallman
HC Commissioners Present: Dale Shostrom
Contributing guest author: Peter Finkle
Fotini Kaufman, Associate Planner
CALL TO ORDER:9:00 AM, Lithia Room, 51 Winburn Way
Stacy Shelly, business owner of REVIVE (264 4th St. / Haskin’s Garage) presented the MAP team with a list of questions and concerns on how the plaque project might impact her business, particularly in the summer months. Discussion ensued and her concerns were satisfactorily addressed. The MAP team will keep her informed as the project progresses.
Lea Richards (GIS Specialist for the city) presented examples and information on story map options available for consideration on the project. She would like to know more about the project and the content involved so she could help the team decide what format would be best. MAP team was impressed, and felt this was a great start to solving the online part of the project.
Dale presented his conversation with Suenn Ho from Resolve Architecture, regarding the cost of the Chinatown plaques in Portland Oregon, and her possible interest in a proposal for the MAP project. He acknowledged that we already agreed to directly commission MWP, but felt it important to check on this “more local” option. Dale summarized that MWP is a turn-key operation, handling all phases from start to finish, and that there were still many unknowns in how Resolve might be competitive for the plaque phase of the project, but that we could consider them as a possibility for the Hub sculpture.
Fotini asked for the market research done to back-up our rationale for direct commission to MWP: what other vendors did we look at and what was MWP able to offer that the others were not. The team agreed that a one-page statement of rationale should be written. Fotini said she would be responsible for the rationale, but needed to know who else we looked at. Beverly agreed to do that research.
Fotini said she wanted to prepare folders online, for each separate plaque, where all the content could be collected. HC would review material and finalize content.
Dale said concrete estimate is $4,350 to include adding color where needed. Fotini said they need 3 bids. Dale said both Scott Fleury and Adam Hanks told him that the city contracts with companies regularly when the jobs are small and not over $10,000. Sites will need to be reviewed again once we know the final size and shapes of the plaques. Dale noted that $4,350 did not include demolition and that the city would assume that responsibility. Fotini asked if the city was OK with not being reimbursed for that phase, and said they needed to check with Public Works Director on that.
Beverly brought up that we still need to decide on the URL/ QR Code issue, but time was up and this discussion would have to take place at the next meeting, scheduled in two weeks.
Research other plaque vendors (Beverly)
Research Bit,ly technology’s possible longevity (Stanley)
Create Drop-Box or Google-docs folders for each Plaque location (Fotini)
Create architectural drawing of each site for concrete bids and Public Works (Dale)
Finalize content for each folder (HC)
Meeting adjourned at 10:30 Next Meeting: Tuesday, May 21st at 9:00am
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