MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
Monday, November 5, 2018
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.]
6:30 p.m. Executive Session – Police Negotiations*
*Purpose of Executive Session Item – Conduct deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS 190.660(2)(d).
The Executive Session was adjourned at 7:00 PM.
7:00 p.m. Regular Meeting
- CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:10 PM.
- PLEDGE OF ALLEGIANCE
- ROLL CALL
Councilor Slattery, Morris, Bachman, Seffinger and Jensen were present. Councilor Rosenthal was absent.
- MAYOR’S ANNOUNCEMENTS
Mayor Stromberg announced the current Commission and Committee vacancies.
Mayor Stromberg suggested moving Item XII. 10 by 20 RFP to a future Council Meeting.
Slattery/Morris moved to put Item XII- 10 by 20 RFP to a future Council Meeting. Discussion: None. All ayes motion passed unanimously.
City Administrator Kelly Madding suggested pulling Item #3 of the Consent Agenda- Ratification of Labor Contract: Ashland Police Association to the November 20th Business Meeting.
Slattery/Bachman moved to pull Item #3 to the November 20th Business Meeting. Discussion: None. All Ayes. Motion passed unanimously.
- CITY ADMINISTRATOR REPORT
- Winter Shelter Update
City Administrator Kelly Madding gave a Staff report. She went over the suggested options.
She explained that Pioneer Hall is not the best option for overnight stays due to insurance issues but can be used as a warming shelter.
She spoke that the First Presbyterian Church of Ashland has committed to offering shelter Friday, Saturday and Sunday night.
Ms. Madding explained that the City is working with partners to figure out the best option for the Citizens. She spoke that the Options for Homeless Residents of Ashland (OHRA) has applied for a permit to have a shelter at 2082 East Main St.
Public Input –
Ken Gudger–Ashland- Mr. Gudger is the President of Options for Homeless Residents of Ashland (OHRA). He regarding changes OHRA has made this year: Pre-screening, beds for the whole winter season and funding to bring on a case manager to work with people to achieve their goals. He thanked Staff and Council for all the work done on this issue.
Eileen Piker – Ashland – Ms. Piker is member of Trinity Episcopal Church. She spoke that Trinity has supported the homeless for almost 30 years. She spoke that Trinity is able to offer shelter for 2 nights a week.
Phil Johncock – Ashland –Spoke in gratitude to the Council and Staff working on this issue. He explained that the shelter season starts Sunday, November 11th. He spoke that there will be an orientation for volunteers on Thursday, November 8th at 7 PM located at the Methodist Church. He spoke that there will also be clothes available for guests and their clothes washed for them.
Mayor Stromberg thanked Grayback Forestry who donated a shower trailer. Mr. Johncock explained it would be free to use until Ashland’s shower trailer is repaired.
- APPROVAL OF MINUTES
- Study Session of October 15, 2018
- Business Meeting of October 16, 2018
Councilor Morris/Bachman moved to approve the minutes. Discussion: None. All Ayes. Motion passed unanimously.
- SPECIAL PRESENTATIONS & AWARDS
- Annual Presentation by Housing and Human Services Commission
Linda Reid introduced Commission Members Erica Frank and Erin Crowley.
Ms. Froley spoke on the work the Commission has been working on: homelessness, affordable housing, block grants, education and outreach with the community. She thanked Council and Staff for the work being done to get a shelter 7 nights a week.
Ms. Franks spoke regarding the Ashland Social Service Grant Strategic Plan. She spoke that the Commission Members worked on goals and policies. The commission has held 2 meetings to review and make comments regarding the Goals and Policies and will be having a Public Hearing.
Bachman thanked the Commission for their work and all the outreach that has been done.
- MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
- PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
Louise Shawkat- Ashland – Spoke regarding the urgency for action regarding reducing greenhouse footprint. She suggested that Council explain what is going on regarding this issue. She suggested making safe bike lanes. She urged the City to take more action regarding climate change.
Huelz Gutcheon HWY 99 – Spoke regarding lies and truths.
- CONSENT AGENDA
- Acceptance of Public Art: Water is Life, Threshold, Elevation, and Velocity
- Tree Commission Appointment of Eric Simpson
- Ratification of Labor Contract: Ashland Police Association – Item moved to a future Council Meeting.
This item was moved to the November 20th Business Meeting.
- Lock and Key Replacement Program
Slattery/Jensen moved to approve the Consent Agenda. Discussion: None. All Ayes. Motion passed unanimously.
- PUBLIC HEARINGS (Persons wishing to speak are to submit a “speaker request form” prior to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.)
- Vacation of a Public ROW; a portion of Terrace Street- Item moved to a future Council Meeting.
Ms. Madding gave a brief Staff report.
Public Works Deputy Scott Fleury gave a Staff report.
Mr. Fleury went over the vacation process and spoke that Staff recommends approval of the vacation.
Mayor Stromberg opened the Public Hearing at 8:02 PM
Carolyn Allman – Ashland- Ms. Allman explained that her property would be the most affected by this decision. She spoke that there is little access to the driveway. She spoke in concern of approving this vacation. She questioned what will happen if this decision is approved and how it will affect her.
David Allman–Ashland – Mr. Allman questioned if there are any plans for the future. He asked if there will be future development. He spoke in concern of the narrow road and the need for improvement.
Jay Ach– Ashland – Spoke that he lives across Terrace Street. He explained that he comes from a background of planning. He agreed with the Allman’s statements. He spoke to the importance of a development process. He spoke that this decision should not be considered until there is a fully formed plan in place.
Mayor Stromberg questioned if there is a plan in place. Mr. Fleury answered that nothing has been submitted at this time.
Council discussed the best option for the public’s interest.
Mayor Stromberg closed the Public Hearing at 8:30 PM.
Jensen/Morris moved to approve the first reading of an Ordinance titled: An Ordinance Vacating a Certain Portion of Terrace Street in the City of Ashland, Jackson County, Oregon, and move to second reading. Discussion: Jensen spoke to that this has gone through the proper channels and it is not Council’s job to preempt some possible planning actions in the future. He spoke in assurance to the public speakers tonight will not be forgotten when it comes to the planning process. Morris agreed with Jensen and spoke that he can’t imagine a future use for this. Roll Call Vote: Councilor Slattery, Morris, Bachman, Seffinger and Jensen: YES. Motion passed unanimously.
- UNFINISHED BUSINESS
- 10 by 20 RFP – This item was moved to a future Business Meeting.
- NEW AND MISCELLANEOUS BUSINESS
- ORDINANCES, RESOLUTIONS AND CONTRACTS
- Vacation of a Public ROW; a portion of Terrace Street
- OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
- ADJOURNMENT OF BUSINESS MEETING
The Business Meeting was adjourned at 8:33 PM
Respectfully submitted by:
City Recorder Melissa Huhtala
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).