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Agendas and Minutes

Planning Commission (View All)

Planning Commission Mtg

Agenda
Tuesday, July 10, 2018

ASHLAND PLANNING COMMISSION
MINUTES
July 10, 2018

CALL TO ORDER
Chair Roger Pearce called the meeting to order at 7:02 p.m. in the Civic Center Council Chambers, 1175 East Main Street.

Commissioners Present:		Staff Present:
Troy Brown, Jr. Michael Dawkins Melanie Mindlin Haywood Norton Roger Pearce Lynn Thompson		Brandon Goldman, Senior Planner Derek Severson, Senior Planner Dana Smith, Executive Assistant

Absent Members:		Council Liaison:
		Dennis Slattery, absent

ANNOUNCEMENTS
Senior Planner Brandon Goldman announced that City Council would hear second reading of the Accessory Residential Unit ordinance and first reading of the Wildfire Amendments ordinance and Prohibited Plant List resolution at their meeting July 17, 2018. A potential item for the Planning Commission’s Study Session July 24, 2018 was establishing minimum densities in the Transit Triangle area.

AD-HOC COMMITTEE UPDATES
Mr. Goldman explained the System Development Charge (SDC) Review Committee met June 26, 2018 and would meet July 19, 2018. Commissioner Brown was the Planning Commission’s liaison to the Committee. The Committee was discussing using average daily trips and Peak P.M. instead of Peak P.M. trips to establish impact on use. They would also revise the Use categories.

CONSENT AGENDA

Approval of Minutes

1. June 12, 2018 Regular Meeting
2. June 26, 2018 Special Meeting

Commissioners Dawkins/Mindlin m/s to approve the minutes of the Regular meeting June 12, 2018 as amended. DISCUSSION: On page 3, first sentence, Chair Pearce suggested replacing the word “would” to “could.” The sentence would read “…required parking and landscaping coverage could result in the following.” Voice Vote: all AYES. Motion passed 5-0.

Commissioner Thompson arrived at 7:07 p.m.

For the minutes of June 26, 2018, Chair Pearce made the following changes and clarifications:

Page 6, seventh paragraph, the next to last sentence. “He did not believe there was a legal basis for the Commission to preclude that the applicant violated statewide planning goals.” Clarified to read, “There was not a basis for the Commission to determine the application violated statewide planning goals.”
Page 6, last line, clarified “She was concerned with the cell tower,” to “She was concerned with the effects of the cell tower and the noticing process.”
Page 7 was a correction that added a space between Scott Ploss and Alan Rathsam’s testimonies.
Page 8, under Paul Sheldon’s testimony, clarified the fourth sentence, “His house will be subject to electromagnetic trespass from this tower,” to “He stated his house would be subject to electromagnetic trespass from this tower.”
Page 9, under Jim Fong’s testimony, second sentence, corrected the word “form” to “from” to read, “He had previously worked with Rod Newton from the Hidden Springs Wellness Center regarding a cell tower going on top of a nearby cinema.”
Page 10, last full paragraph, seventh sentence, clarified “Chair Pearce added there were two hired experts and both agreed there was a coverage gap,” to “Chair Pearce added there were two hired radio frequency experts and both agreed there was a coverage gap.”

Commissioners Brown/Dawkins m/s to approve the minutes of the Special Meeting June 26, 2018 as amended. Voice Vote: Commissioners Norton, Brown, Mindlin, Pearce, and Dawkins, YES. Commissioner Thompson abstained. Motion passed 5-0.

PUBLIC FORUM
Huelz Gutcheon/Ashland/Spoke on the effects global warming was having on ice and the magnetic north pole.

UNFINISHED BUSINESS

Approval of Findings for PA- 2017-01486, 1250 Ashland Street

The Commission had no ex parte regarding the matter.

Two edits were made to the Findings. On page 10, second sentence of the third paragraph, changed “This wall will entirely conceal the WCF…” to “This wall will adequately conceal the WCF...” The Planning Action number in the footer was changed from PA #2018-01486 to PA #2017-01486.

Commissioners Dawkins/Brown m/s to approve the Findings for PA-2017-01486 as amended.
Voice Vote: Commissioners Norton, Brown, Mindlin, Pearce, and Dawkins, YES. Commissioner Thompson abstained. Motion passed 5-0.

PUBLIC HEARINGS - None

DISCUSSION ITEMS

Planning Commission Recommendation for Wildfire Ordinance and Map Amendments

Senior Planner Brandon Goldman explained this item formalized the Commission’s recommendation to Council.
Commission comment expressed concern the prohibitive plant list was a little excessive. Other comments thought they could refine details once the ordinance was approved.

Two edits were noted. On page 1, second paragraph, second sentence, replace a duplicate “that” with “the.” On the same page, last sentence of the first paragraph change “...to declaration that such plants as a fire hazard,” to “…to designate that such plants are a fire hazard.”

The Commission agreed to forward the recommendation to City Council.

ADJOURNMENT
Meeting adjourned at 7:28 p.m.

Submitted by,
Dana Smith, Executive Assistant