Agendas and Minutes

City Council (View All)

Study Session

Monday, June 04, 2018


Monday, June 4, 2018
Council Chambers, 1175 E. Main Street

Mayor Stromberg called the Study Session to order at 5:33 PM
Councilor Slattery, Councilor Morris, Councilor Bachman, Councilor Seffinger, Councilor Rosenthal and Councilor Jensen were present.
  1. Public Input (15 min)
  1. Annual Winter Shelter Report and Discussion (40 min)
Heidi Parker and Phil Johncock presented Council with the Annual Winter Shelter Report (see attached).  Mr. Johncock went over the Winter Shelter Intake survey.  He spoke that next they plan on collecting more data from each guest. 
Ms. Parker spoke that the 2017-18 season officially ended the first week of April.  She gave a brief history of the Shelter. 
Items discussed were:
  • Number of guests.
  • Number of volunteers.
  • Volunteer training.
  • Shelter location and days.
  • Rules for the guests.
  • The need for a single large location.
  • Disruptive behavior from the guests.
Ms. Parker thanked the Mayor, Council and Staff.  She also thanked all who donated food, clothing and blankets.   She spoke how compassionate the Ashland Police Department responded to the guests.
Ms. Parker explained they had an agreement with the hospital for those in need would be given a bus pass to be sent to the shelter.
Interim City Administrator, Adam Hanks gave a Staff report.  He spoke that the Ad-Hoc Committee had their first meeting. 
Items discussed were:
  • How many nights to have the shelter open.
  • Location options.
  • Timelines to move forward with solutions.
  • Set a time to discuss budget options.
  • Conditional Use Permit requirements and timelines
A letter was submitted into the record regarding homeless issues from Reverend Richenda Fairhurst (see attached). 
  1. Senior Issues Ad-Hoc Committee Scope Discussion (30 min)
Mr. Hanks gave a Staff report. 
Items discussed were:
  • The Senior Program Ad-Hoc Committee (SPAC).
  • Scope/responsibilities of the SPAC, Council and Parks and Recreation. 
  • Percentage of seniors in the Community.
  • Education needed on issues that are the most concerning such as transportation and housing codes.
Parks Commissioner, Mike Gardiner spoke to the importance of working together.  He spoke that once the Senior Superintendent gets on board he or she can be more than just a Parks representative and work with Council on the Senior issues.  Slattery spoke to the need in identifying the issues first.
Council discussed the importance of communication and the scope of work for the Senior Superintendent.
Council discussed the responsibility of the Council for senior issues.   It was decided for Staff to bring this item back to a future agenda.
  1. Updates from the City Administrator (5 min)
Mr. Hanks went over minor changes to the Look Ahead.
The Study Session was adjourned at 7:10 PM
Respectfully submitted by:
City Recorder, Melissa Huhtala
Mayor Stromberg
Note: Topic times are estimates and subject to modification at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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