Agendas and Minutes

Wildfire Safety Management Advisory Committee (View All)

Regular Meeting Minutes

Wednesday, February 17, 2016

Wednesday, February 17, 2016
11:00AM to 1:00PM
Training Room, Ashland Fire Station #2
1869 Ashland Street
In Attendance: Tim Bewley, Bruce Moats, Vicky Sturtevant, Ron Parker, Stephen Gagne, Alison Lerch (AF&R), Chris Chambers (AF&R)
Not In Attendance: Doug Kay (Commissioner), Greg Lemhouse (City Liaison)
III. APPROVAL OF MINUTES: January 20, 2016
Ron motions to approve, Tim seconds, all in favor.
  1. Action Items
    1. Doodle Poll for Retreat
    2. Draft Cover Letter for Measure 56
Add Chamber of Commerce Response
Add Trauma Resource Institute
  1. Action Item Update
    1. Commission Vacancy (5 minutes)
      1. Vicky sent an email to Oshana and was still interested in joining the WMC. Ron has a recommended individual Kent Mclaughlin. We also considered inviting a local Landscape Architect. Vicky will follow up with Oshana and Tracy. Ron will follow up with Kent.
ACTION ITEM: Invite the individuals to the March 16 Wildfire Mitigation Commission (WMC) meeting
ACTION ITEM: Vicky, Tim, Ron, Stephen will participate in an informal coffee meeting.  Vicky will send out some dates.
  1. New Business
    1. Wildfire Hazard Zone (WHZ) Discussion (30 minutes)
      1. The public draft ordinance will be available tonight or tomorrow for the commissioners to review for the joint meeting next Tuesday 2/23 at 7:00pm.
      2. Endorsement? The ordinance seems to be a great representation of the ideals of the Planning, Tree and Wildfire Mitigation Commissions and is a great piece of work. The WMC should have an equal voice as the other commissions. The WMC needs to support this ordinance in principal. Out of all the commissions involved, the WMC needs to be the commission that whole heartedly supports this ordinance. We have to support the ordinance, knowing that this is a compromise between the more stringent regulations and those that we are more acceptable amongst the community.
      3. Overall views: The WMC endorses the process, which has created community wide awareness and discussion, but we are waiting for more details and specifics in the ordinance.
      4. Public Meeting on February 25, 2016 from 5-7pm at the Gresham Room at the Ashland Library. It will be advertised in the newspaper, Facebook, email lists, etc.
      5. Should we bring up concerns from the previous public meetings in 2015?
    2. WHZ Cover Letter (45 minutes)
      1. Alison will send an updated draft by the end of the week. Comments on the cover letter need to be sent to Alison and Chris by Wednesday February 24, 2016.
      2. Tone: this has a passive voice. “Much as we would like to see a city-wide ban…..” Let’s change the tone to include a more active and encouraging voice.
      3. Add the Draft Ordinance to the WHZ website
    3. Retreat (20 minutes)
      1. Community Engagement Action Plan
      2. Timeline of tasks, including sequencing
      3. Talking Points/Asking Points
      4. CWPP Outline to include the “Steal with Pride”, “Written but needs to be modified”, “What needs to be written”
      5. Alison will bring copies of the Jackson County and Ashland CWPPs
      6. Look at prior agendas to see if there is something that is still needing attention
      7. Branding?
    4. Chamber Response
      1. Chris, Tim and Vicky spoke at the Chamber meeting on 2/11.  Chris outlined the Wenatchee wildfire example and Vicky talked about the CWPP.  It was apparent that we needed them as a partner in this process.
      2. The Chamber is going to put together a subcommittee and asked the WMC to join the taskforce. 
ACTION ITEM: Chris will send the email from the Chamber to the WMC
  1. Evacuation (10 minutes)
    1. There is an existing framework for evacuation in the Ready, Set, Go! Program.  There are immediate needs to be filled out in the CWPP to address evacuation concerns. The Fire Department will be working with the Red Cross to find out where they stand in this process. We could invite the Red Cross to a WMC meeting in the future.
      1. How does this relate to the WMC?  This is part of the CWPP.  The WMC will drive this issue to the City Emergency Manager (Fire Chief) to make sure it is on his plate. Should we draft a motion to the Fire Chief? What is the best methodology to the Chief. It is imperative to have evacuation language in the CWPP instead of “We need an evacuation plan.”
ACTION ITEM: Keep Evacuation on the Retreat timeline when we talk about the CWPP timeline. 
ACTION ITEM: Alison will send reminders for the next 3 meetings: 23, 24, 25th. Use Vicky’s Gmail account.
  1. Next Meeting Agenda:
    1. Trauma Resource Institute
    2. Evacuation
  1. Tuesday February 23, 2016: Joint WMC/Planning/Tree Commission Meeting
  2. Wednesday February 24, 2016: WMC, 9AM-3PM at Station 2
  3. Thursday February 25, 2016: Public Meeting for WHZ Expansion, 5-7pm Gresham Room Library
  4. Next WMC meeting March 16, 2016, 11AM-1PM at Station 1
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Office at 488-5587 (TTY phone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA

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