Agendas and Minutes

Airport Committee (View All)

Airport Commission Regular Meeting Minutes

Agenda
Tuesday, October 13, 2015

 
ASHLAND AIRPORT COMMISSION
October 13, 2015
 
MINUTES
 
 
Members Present: Bob Skinner, David Wolske, Alan DeBoer, Bill Skillman, Lincoln Zeve, Sherm Lucas, Alex Censor and Stefani Seffinger
Staff: Scott Fleury, Derek Severson
Members Absent: Susan Moen and William Butler
Guests: Doug Burman and Burl Brim
 
  1. CALL TO ORDER: 9:34AM
 
2.AGENDA ITEM ADDITIONS: 
  • Zeve would like to discuss fuel prices
  • Wolske would like to discuss JLC parking
  • Seffinger mentions she will be writing a Councilor Corner article on the airport and asks for the power point presentation created by Butler for the Council update. Commission to assist on any questions Seffinger has on development of the article about the airport.
 
  1. APPROVAL OF MINUTES: September 1, 2015 approved by consent of Commission.
 
4.OLD BUSINESS:
 
A.Airport Zoning: Derek Severson from the Planning Department in attendance to discuss zoning code update. Severson gives overview of process to build hangars. Severson explains hangar construction will be viewed as a type I action. This will require review and approval of the building plans by the Building Department. Planning will also review the plans and staff can approve them directly. A type I action will require public notice when there is discretion for the approval. This public notice will allow public comment prior to approval. All properties adjacent to and within 200' of the airport will be noticed of development that includes discretion. Discretionary items could include parking, office space requirements etc. Severson gives update on potential timeframe for code adoption. Planning would like to present updated code to Planning Commission in November and then back to advisory commissions for review and recommendations. They expect to take a first reading of the ordinance change to the Council in December. In addition, Planning expects the updated master plan to specify site specific locations for hangar construction along with architectural requirements, site landscaping , parking and access. Planning can refer to the master plan within their development approval.
 
B.FBO Lease: No change. Legal has had other Council driven priorities regarding updates to municipal codes. Staff to discuss again with Lohman and determine time when the lease will be finished. Two items remain open, the insurance and living wage requirements. Lohman has all information needed to finalize. Skinner would like to place an emphasis on finalizing the lease as we are so close to wrapping up all the items.
 
C.Electrical Improvements: Staff informs Commission that Welburn estimates around 4-6k for just running the channel/conduit drops into each hangar. This is down from the 18k estimated to run wire and place subpanels in each of the 11 hangars. Commission would like to see funds spent in other areas, including pursuing the engineering associated with closing in the old open hangars. Staff previously stated there is a new short form limited risk contract that can most likely be used for the enclosure project. Staff will pursue this and see if the engineering can be developed.
 
D.Airport Website/Pamphlet: Staff informs Commission of changes made to the website. Staff believes they have addressed everything previously discussed and all links should be working properly. Staff would also like to clean up fly friendly pamphlet and print new copies to hand out and post on website. New additions could include taxi service contacts, updates to the narrative and verifying existing phone numbers are correct. Staff to work with Commission on final document preparation.
 
5.NEW BUSINESS:
 
A.Airport Good Neighbor Items: Eva Voget called in a complaint to Skinner regarding helicopter activity close to her property. Brim Aviation dealt with Eva directly regarding the issue. Their flight tracker showed a normal departure. No other items to report from Skinner.
 
B.Fuel Prices: Zeve asks about local fuel prices and ability to be competitive with other airports. Pilots will often arrange a flight plan in order to obtain the cheapest fuel stops on the route and Zeve wonders if this can be done for Ashland. Skinner works directly with fuel supplier and the volume of fuel at Ashland doesn't dictate fuel prices as Skinner only changes based on load costs. Skinner has the potential to share loads with a Medford FBO or even Brim Aviation and that might generate slightly lower prices.
 
C.JLC Parking : Wolske has concerns with vehicles parking near taxilanes adjacent to JLC avionics. Wolske would like to minimize potential incursion issues. Skinner to investigate where 39' from taxiway is in order to determine encroachment. There might not be adequate spacing based on current layout for parking behind hangar or near front door. Commission would like to see cars parked in the main parking lot, but also understands that a pilot needs to be aware of their surroundings when on taxilanes as this parking issue is typical of other general aviation airports. There is enough taxilane width near the hangar for a pilot to move and not generate an incursion with a parked car adjacent to JLC's hangar.
 
6.FBO REPORT(S):  
  1. Status of Airport, Financial Report, Review of Safety Reports: Skinner would like to see the tie down chains repaired. Skinner has a map of the tie downs that need to be repaired and will forward to staff in order to determine a parts list. Burhman willing to assist and repair the chains.
 
  1. Maintenance Updates: The noise abatement sign has been knocked over again by the mower and will be reinstalled shortly. Weeds still need to be taken care of on pavement areas. Commission also discusses junipers down entrance road and how they should be removed and replaced with drought tolerant landscaping. Staff states this change could be part of their overall site landscaping requirements per planning code.  
 
Staff informs Commission of stormwater 1200z permit exceedance for zinc. The west stormwater outfall has exceeded the limit within the permit and an action plan is required to be developed and submitted to DEQ by December 31, 2015. DEQ will review the action plan and either approve or recommend changes. Staff is meeting with a hydrogeologist onsite next Wednesday to discuss options for permit compliance.
 
One fire extinguisher has been installed to this point and the older closed hangars have been numbered. Staff to check with facilities on timeline associated with the rest of the fire extinguishers.
 
7.INFORMATIONAL ITEMS:
 
A.Brown Bag: No update.
 
B.Transportation Commission:  No update.
 
C.Medford Airport: No update.
 
D.Action Item List:
  1. Airport Zoning/Riparian Restoration: No change.  
 
  1. Paving of dirt areas around the hangers: No change.
 
  1. Entrance Sign Replacement/Animal Signs/ Highway 66 Sign: No Change.
    1. security and access signs (Skinner/Brim to review).
 
  1. Hangar Enclosure Project (Staff to work with Skinner): Staff informs Commission of new short form limited liability contract that could potentially be used for this project.
 
  1. Staff explained that Legal is developing a contract to allow for lower insurance requirements for sole proprietors that might work for this project.
 
  1. Transportation to & from airport: No change.
 
  1. Self Fueling Permit: Final edits sent for review.
 
  1. Fire Extinguisher Installation/ Hangar Numbering: No change.
 
  1. Roof Action Plan: No change.
 
  1. Tie Down Chain Repairs: No Updates.
 
  1. Security System Improvements: No Updates.
 
  1. Web Cam Improvements: Staff informs Commission that a site visit by our GIS manager will be required in order to determine work needed to relink webcams to the City's website.
 
  1. Update Airport Narrative page and links: Staff/Commission to perform quarterly review of website and update as necessary.  
 
E.Airport Users Group:  No Updates
 
OTHER:
The meeting of the JC airport commission is the third Monday of the month at 12:00 PM.
  
NEXT MEETING DATE:  November 3, 2015 beginning at 9:30 AM
 
ADJOURN:  Meeting adjourned at 11:03 AM
 
Notes: After meeting adjourns there was a small discussion regarding use of the upper portion of airport property adjacent to the power pole storage yard for a grape processing facility. The facility would be approximately 10,000 sq-ft. Staff in contact with developer interested in area.
 

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