Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room
 
REGULAR MEETING - CALL TO ORDER 6:02 p.m. – SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way
Historic Commissioners Present: Mr. Skibby, Mr. Shostrom, Ms. Kencairn, Mr. Whitford, Ms. Renwick, Mr. Giordano, Mr. Ladygo
Commission Members Absent:   Mr. Emery (E), Mr. Swink (E)
Council Liaison :  Carol Voisin
Staff Present: Staff Liaison: Mark Schexnayder & Maria Harris; Clerk: ReganTrapp
 
APPROVAL OF MINUTES:
Mr. Ladygo found one correction in the minutes from June 3, 2015.  Ms. Trapp made the correction.  Mr. Whitford motioned to approve minutes from June 3, 2015.   Mr. Ladygo seconded.  No one opposed.
 
PUBLIC FORUM:   
There was no one in the audience wishing to speak.
 
COUNCIL LIAISON REPORT: 
Carol Voisin gave the Council Liaison report.  She reported that on June 30, 2015 for their special meeting, the Council approved the biennial budget.   At their meeting on June 16, 2015 social service grants were allocated to 16 different agencies.  TID has been cut off to 86 residents on the north end of town.  The City Council passed a resolution to endorse the Cascade Siskiyou National Monument Expansion.  Ms. Voisin also reported that the July 7^th meeting was cancelled but that the July 20^th and  July 21^st meetings will resume as scheduled.
 
Mr. Skibby read aloud the procedures for public hearings. 
 
PLANNING ACTION REVIEW:
 
PLANNING ACTION:  PA-2015-01163
SUBJECT PROPERTY:  868 A Street
OWNER: Linda Millemann, Steven & Harriet Saturen      
APPLICANT:  Mark Lackey
DESCRIPTION:   A request for a Site Design Review to add a covered front porch to the structure at 868 A Street.  The structure is a residence in the Employment (E-1) zone. In the E-1 zone, additions to existing structures are subject to Site Design Review regardless of the use of the structure.   COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; ASSESSOR’S MAP: 39 1E 09AA; TAX LOT: 6800.
 
Ms. Harris gave the staff report for PA-2015-01163
 
Mr. Skibby opened the public hearing to the applicants.
 
Mark Lackey of Integrity Building Contractors LLC, presented his project to the Commission. 
 
Mr. Skibby closed the public hearing and opened to the Commission for comments.
 
The Historic Commission recommended approving the application as submitted subject to the specific recommendations below:

1) Delete original porch column on west side of porch, closest to the front façade of the house.
2) Add vent in gable end of street facing elevation.
3) Add porch drains.
4) Use 1” x 3” tongue and groove floor for porch addition.
5) Retain original corbels.
 
Ms. Kencairn motioned to approve PA-2015-0113 with above recommendations.  Ms. Renwick seconded.  No one opposed.
 
PLANNING ACTION:  PA-2015-00980                           
SUBJECT PROPERTY:  637 B St.
OWNER:  Larry and Deborah Lapkin      
APPLICANT:  Coleman Creek Construction 
DESCRIPTION:  A request for a Conditional Use Permit to modify the shape and size of an existing non-conforming garage from a shallow shed to a gable roof.   The pre-existing garage does not meet current setbacks, and, is therefore a non-conforming structure which requires a conditional use permit for any modifications that change the three-dimensional shape.  COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; ASSESSOR’S MAP: 39 1E 09AB; TAX LOT: 3800
 
Ms. Renwick had ex-parte contact as she is a neighbor of the applicant.
 
Ms. Harris gave the staff report for PA-2015-00980. Ms. Harris shared the letters submitted by neighbors. 
 
Mr. Skibby opened the public hearing to the applicants.  There was no one in the audience wishing to speak.
 
Mr. Skibby closed the public hearing and opened to the Commission for comments.
 
After some discussion, Mr. Shostrom motioned to approve PA-2015-00980 as presented.  Ms. Kencairn seconded. No one opposed.
 
PLANNING ACTION:   PA-2015-00797
SUBJECT PROPERTY:  266 Third Street
OWNER/APPLICANT:   Tanima Bhadra & Brandon Mathew
DESCRIPTION:  A request for a Conditional Use Permit to operate a four-unit Traveler’s Accommodation consisting of three guest units and an owner’s unit for the property located at 266-268 Third Street. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; ASSESSOR’S MAP: 39 1E 09AB; TAX LOT: 9500.
 
Ms. Harris gave the staff report for PA-2015-00797.
 
Mr. Skibby opened the public hearing to the applicants.  There was no one in the audience wishing to speak.
 
Mr. Skibby closed the public hearing and opened to the Commission for comments.
 
The Historic Commission recommended approving the application as submitted subject to the specific recommendations below:
 
Do not add porch rails. The existing porch with no rails is likely the original historic design and indicative of the “simple bungalow style” of the house at 266 Third Street, as described in the National Register of Historic Places documentation for the Ashland Railroad Addition Historic District. The historic design of this contributing structure is best served by the existing porch design without rails.
 
Mr. Shostrom motioned to approve PA-2015-00797 with above recommendations.  Ms. Renwick seconded. No one opposed.
 
OLD BUSINESS: 
   There was no old business to discuss.
.       
NEW ITEMS:
A.   Introduction of new staff liaison, Mark Schexnayder. 
B.   Review Board schedule
C.   Project Assignments for planning actions.
D.   Railroad Park Tour update – Commissioner Skibby
E.   Election of new officers
 
Mr. Skibby reported on the tour of Railroad district.  He says he is getting quite a few interested on a weekly basis. 
 
Ms. Harris announced the start of the election for chair and vice chair positions. 
 
Mr. Giordano motioned to nominate the current members, Mr. Skibby as Chair, and Mr. Shostrom, as Vice Chair for another year.  Mr. Ladygo seconded, no one opposed.
     
DISCUSSION ITEMS:
Butler-Perozzi Fountain – Commissioner Ladygo   

Mr. Ladygo gave a brief description of his time at the meeting of the Parks Commission. Mr. Ladygo recommended that they commission a survey of treatment, maintenance, and protection of the fountain.  He stated that there has been no decision made as of yet.  Ms. Harris said that she will find out if the Historic Commission should write a letter in support of the fountain to the Parks Commission. 
 
COMMISSION ITEMS NOT ON AGENDA:
Mr. Giordano addressed the commission and shared that he was approached by someone from the Rotary that they would like someone to speak about Historic Preservation at their September meeting.  This discussion has been tabled until the August meeting. 
 
 

July 9th	Terry, Andrew, Allison
July 16th	Terry, Keith, Dale
July 23rd	Terry, Tom, Bill
July 30th	Terry, Kerry, Sam
August 6th	Terry, Bill, Keith

 
                Project Assignments for Planning Actions

PA-2014-01956	Lithia & First	All
PA-2014-00710/711	143/135 Nutley	Swink & Whitford
PA-2014-01283	172 Skidmore	Shostrom
PA-2014-00251	30 S. First St	Whitford
BD-2013-00813	374 Hargadine	Swink
PA-2013-01828	310 Oak St. (Thompson)	Shostrom
PA-2014-02206	485 A Street	Renwick
PA-2015-00178	156 Van Ness Ave	Kencairn
PA -2015-00374	160 Lithia Way	Emery
PA-2015-00541	345 Lithia Way	Giordano & Renwick
PA-2015-00493	37 N. Main	Skibby
PA-2015-00878	35 S. Pioneer	Ladygo
PA-2015-01163	868 A’ Street	Kencairn
PA-2015-00980	637 B’ Street	Shostrom
PA-2015-00797	266 Third	Ladygo