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Airport Commission Regular Meeting Minutes 11/4/2014

Agenda
Tuesday, November 04, 2014

 
ASHLAND AIRPORT COMMISSION
November 4, 2014
 
MINUTES
 
 
 
 
Members Present: Bob Skinner, David Wolske, Lincoln Zeve, Alan DeBoer, Elizabeth Tripp, Bill Skillman, Burl Brim, William Butler,  Susan Moen and Michael Morris
Staff: Scott Fleury
Members Absent: Nicole Doran
Visitors: Ed Langerville
 
CALL TO ORDER: 9:30AM
 
1.APPROVAL OF MINUTES: October 7, 2014 motion by DeBoer for approval, second by Skillman minutes approved as written.  
 
2.Agenda Item Addition: None
 
3.Public Forum: No public discussion.
 
4.OLD BUSINESS:
 
A.FBO Lease: Staff informs Commission a meeting with Legal has been scheduled for Thursday the 13th. Staff expects to resolve a couple of the outstanding lease issues with the meeting. Staff will work with Skinner on any new changes made to the lease. 
 
B.AIP Project Skinner updates Commission on status of AIP project. Knife River Materials (KRM) lost a few days during the past month due to rain, thus extending the total construction time required. Staff will work with KRM and the engineer to determine if liquidated damages should be rendered and if any contract days should be added.  A construction meeting is scheduled for today at 1:30. Skinner expects KRM to saw cut the taxilanes today in order to prepare for asphalt removal and utility trenching. KRM can allow planes across with a short wait in order to allow them to place plates across the trench cut. Skinner says people should expect minor delays. Paving of the taxilane is scheduled for Thursday and Friday of this week, weather dependant.
 
C.Airport Zoning: Staff and Commission discuss email response to the Chairs letter that was sent to Molnar in Planning. Commission wants to know what can be done to actually move this project forward and get the code language updated prior to the next master plan update. Staff has contacted the FAA and obtained a request for proposal template to use in order to solicit consultant services for the master plan update. The FAA stated the City should solicit a consultant in spring of 2015 in order to obtain a grant in early summer. Commission agrees this is an economic development issue and with the work being done to extend the taxilane with the current grant it opens up the opportunities to build hangars onsite and continue to meet the goal of self sufficiency. Morris to discuss with the City Administrator the current priorities for planning and see if the code update can be moved up the list.
 
D.Enclosure of Hangars: Skinner informs Commission he has worked with American Industrial Door to obtain design build services for the hangar enclosure project. Skinner states the engineering will cost approximately $1,100 if a site visit is not required and $1,550 if a site visit by the engineer is required. The previous estimate for the actual construction portion was approximately $7,000 per hangar.
 
Motion by DeBoer: Authorize $1,550 to perform engineering related to enclosing of open hangars, 2nd by Skillman, all approved.
 
Staff will work with Engineer and Skinner to make sure the project moves forward. The next item the Commission will need to decide is the compensation package for individuals looking to use the engineering to enclose their rental hangar.
 
E.Camping Policy: A question was brought up regarding the overnight stay policy. Previously the Commission approved a camping policy that would allow airport users the ability to camp onsite for a short duration in a location to be approved by the FBO.
 
 
5.NEW BUSINESS:
 
A.Airport Good Neighbor Items: Skinner received one call about a low flying helicopter. Skinner followed up with Brim regarding the flight. They were operating at approved height. Skinners 172, which was rented by another individual, had a prop strike issue and also overran the runway into the safety area. No one was injured. No other issues discussed.
 
B.Hangar Rate Policy: This agenda item is in response to a previous Commission request. Commission wanted to investigate the rate structure to make sure all hangars are paying the appropriate rental rates based on size of hangar and amenities. Skinner provided current hangar measurements and they are in the packet. Staff can put a spreadsheet together that includes all the hangars their address/number along with their size and any amenities they have for the Commission to review when we discuss the rates in spring of 2015.
 
C.Self Fueling Permit: Brim brings up some of the restrictions in the current version of the permit and it appears to be more restrictive than what is required of the FBO. For example a CDL driverís license is not required to drive a fuel truck on the airport. Commission asks Brim to provide what he believes is appropriate edits to permit. Butler suggests contacting Meryl airport in Alaska because they had a good permit system in place that allowed for non-commercial fueling. Staff to contact Meryl airport and obtain their regulations. Staff to work with Skinner and Brim and update permit to make it site appropriate. Brim to forward appropriate edits to Skinner and staff for review.
 
6.AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION:
 
A.Status of Airport, Financial Report, Review of Safety Reports: Skinner states that all hangars are currently rented and there is some transition going on right now as tenants are shuffling between hangars.
 
B.Maintenance Updates: No updates.
 
C.Brown Bag: Moen stated they briefly discussed the airport zoning project and they Mayor was also pleased to hear the facility was self sustaining.
 
D.Transportation Commission: No update.  
 
E.Medford Airport: No update.
 
F.Action Item List: Updated.
 
G.Airport Day/Marketing: No update.
 
H.Airport Users Group: No update.
 
OTHER:
The meeting of the JC airport commission is the third Monday of the month at 12:00 PM.
  
NEXT MEETING DATE:  December 2, beginning at 9:30 AM
 
ADJOURN:  Meeting adjourned at 11:07 AM

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