Action Minutes FOR A MEETING OF THE
I. CALL TO ORDER
WILDFIRE MITIGATION COMMISSION
Wednesday, October 15, 2014
11:00AM to 1:00PM
Conference Room, Ashland Fire Station #1
455 Siskiyou Blvd
Tim Bewley, Chris Chambers, Ashley Lara, Hugh Holden, Vicky Sturtevant, Ron Parker, Bruce Moats, Stephen Gagne, Russ Silbiger and Greg Lemhouse.
Ashley Lara introduced as new Fire Adapted Communities Coordinator. Stephen Gagne, Ron Parker and Bruce Moats were also introduced as WMC candidates.
III. APPROVAL OF MINUTES:
Approved by: Tim Bewley and Hugh Holden.
IV. PUBLIC FORUM
A.City Source- The Wildfire Mitigation Commission is on the calendar; however, the name needs to be changed from the “Firewise Commission” to the “Wildfire Mitigation Commission”. Times also need to be changed to reflect the correct meeting time of 11am to 1pm.
V. ADJUSTMENTS TO THE AGENDA
A.Wildfire Hazard Zone Expansion (WHZ)-
Meetings took place for the WHZ expansion on 9/22 for contractors and 9/25 for the general public Margueritte Root-Hickman, Chris Chambers and Ashley Lara worked on promotion, presentation and additional code work.. The expansion would eliminate issues like wood shake roofing and flammable landscaping during new construction or additions only.
The ordinance would not apply to properties where construction is not proposed. A website is available at: www.ashland.or.us/WHZ
with more information. Ashland Fire & Rescue will present the expansion plans to the Planning Commission; then to the City Council. The expansion is hoped to be implemented by the spring of 2015.
a)Tim would like to see insurance agencies involved in this process.
B.The CWPP will be discussed at the November meeting; Chris and Vicki will speak on the topic.
C.Meeting times are set to be on the second Wednesday of the month from 11am-1pm at Ashland Fire Station #1.
VII. COMMISSIONER COMMENTS
A.The City is in the process of setting goals for their “20/20” Strategic Plan. The plan lines out goals and future accomplishments for the next five years. The City is looking to make the plan broad enough so that projects can be added as needed. Items are separated in specific goals, and then broken-up into action plan. Lastly, they are prioritized in funding capability and priority.
a.Chris Chambers sent in topics about public safety. Most all items were accepted (WHZ expansion, etc.) into the strategic plan as high priority. Next, a draft will be sent to the council and voted on. It would be ideal to do this within the current council since they are the ones who initially worked on it. .
B.Uniform Land Use Ordinance Council is highlighting 18-20 potential projects. The process will include updating the whole code; aware that there will potentially be more issues that will come up in the future.
C.Additional wildlife issues have arisen, especially with deer in Ashland. The City prohibits feeding deer like pets (bear, cougar, raccoons, etc). The City will be looking into how we can live with them and how can we better educate the public.
D.The commission is currently looking at the budget; spring plans will be the next to look at.
VIII. REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING
A.Next meeting November 12, 2014
IX. ADJOURN: 1:00 PM
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Office at 488-5587 (TTY phone number 1 800 735 2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).