Minutes
Public Art Commission
June 20, 2014
Attendance
Commissioners: Bussell, Friend, Garrington, Hepford, Clark, Seltzer (staff), Slattery (council liaison)
Call to Order
The meeting was called to order at 8:30 a.m.
Guest
none
Update on Ashland Emergency Food Bank mural
Slattery explained the donor wants to work directly with the artist. Rather than donate the funds to the City of Ashland for the mural the donor wants to pay the artist directly and donate the finished mural to the City.
The City has entered into an Agreement of Understanding with the donor that specifically requires the artist to provide the PAC with a schedule of the project which includes the specific dates and times for PAC review of the project as required by the Guidelines for Murals.
Motion: Move to approve the project schedule provided by the mural artist to review the preparation of the mural wall and approved paint colors on Monday, June 23 at 5:00 at the site and appoints Hepford, Garrington and Clark to review and approve or deny on behalf of the PAC. Approved.
Motion: Move to approve the project schedule provided by the mural artist to review the half way completion of the mural on Monday, July 2 at 5:00 at the site and appoint Hepford, Garrington and Clark to review and approve or deny on behalf of the PAC. Approved.
Motion: Move to approve the project schedule provided by the mural artist to review the final mural Friday, July 18 at 10:15 at the site by the full PAC. Approved.
Update on reference check of Gateway Submissions and determine finalists
Committee members reported reference checks on the seven potential finalists were completed. All the reference checks were positive and did not raise any concerns.
The committee reviewed the each of the seven artist’s scope of work on their websites and discussed the worksheet to select the finalists. The worksheet proposed using a number system to rate each category but members agreed to work individually and check each category for each artist that met the requirements. Members agreed to use the worksheet as the tool to determine the finalists. Each member separately “scored” each artists’ submission using the score sheet. The PAC was unanimous in selecting Beeman, Buck, Stoller-White, and Zoccola as finalists. The PAC was not unanimous for artists Harrison, Tykeson/Rose and Caricoff.
Motion: Move to approve the selection of Beeman, Buck, Stoller-White and Zoccola as the finalists for the Gateway project. Approved.
Next steps
Seltzer will notify all the artists not selected and Garrington will notify the artists selected with instructions on how to proceed with their trip to Ashland to occur between August 1 and October 15. Once the artists are notified, Seltzer will issue a press release.
Public Input Questions
The PAC discussed the importance of asking the general public to respond to specific questions to gather information that can help to inform the artists about the community as they prepare their concepts. They agreed on the following questions which will be available to the public in a variety of ways including online, city newsletter, First Fridays etc.
- Describe Ashland in three words.
- What do you like about the Gateway Island and the surrounding area?
- What do the artists need to know about Ashland?
- How could the community interact with the Gateway location?
The responses to the questions will be provided to the artists.
Meeting adjourned at 11:30 a.m.
Proposed Final Evaluation Ratings – Based on project intent statements from the Gateway RFQ. Suggested scoring is applied in a range of 1 to 7, 7 being the highest.
NOTE: At the June 20 meeting, the PAC decided not to use the suggested numerical scoring.
Does the artist’s work have the potential to:
