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Agendas and Minutes

Tree Commission (View All)


Thursday, October 07, 2010



October 7, 2010


CALL TO ORDER –Ashland Tree Commission meeting was called to order at 6:10 p.m. on September 9, 2010, in the Siskiyou Room in the Community Development and Engineering Services Building located at 51 Winburn Way, Ashland, OR.


Commissioners Present

Council Liaison

Bobby Townsend (via telephone)

Kate Jackson (absent)

Casey Roland


Russ Neff

Staff Present


Michael Piña, Assistant Planner



Kerry Kencairn, Tom Myers





September 9, 2010 Tree Commission Minutes – Townsend motioned/Neff seconded to approve the minutes of the September 9, 2010 regular meeting minutes Voice vote: all AYES, Motion passed.  The minutes were approved as submitted.



Hieland Hoff, Architect






PLANNING ACTION:         2010-00993

SUBJECT PROPERTY:     400 Allison Street

APPLICANT:                             Heiland Hoff, Architect for owner Robin Biermann

DESCRIPTION:  A request for a Conditional Use Permit to exceed the Maximum Permitted Floor Area (MPFA) within an Historic District by 17 percent or 315 square feet.  The project consists of demolishing the existing 1,144 square foot non-historic/non-contributing duplex building and constructing a new two-story 2,183 square foot dwelling with a daylight basement and two-car garage.  (The Building Division has tentatively approved the demolition proposal subject to this land use approval.)  The application also includes a request for a Tree Removal Permit to remove eight trees six-inches in diameter at breast height (d.b.h.) or greater.

COMPREHENSIVE PLAN DESIGNATION:  Low Density Multi-Family Residential; ZONING: R-2; ASSESSOR’S MAP #: 39 1E 09 BD; TAX LOT: 14200


The Tree Commission has recommended the following for the above planning action:

1)   When working within the tree protection areas, tunnel under the roots rather than trenching when placing utilities and infrastructure.

2)   Add one or two native trees to the planting list

3)      Plant a hardier, thick-trunked species on the Gresham side of the parcel to ensure longevity and health.

4)      Commission has reviewed and is supportive of the removal of 10 trees, protecting 7, planting 6 mitigation trees, and paying in lieu of mitigation plantings for 4 trees as modified by the applicant. This includes removal of a Maple and Plum at the intersection of Allison and Gresham Streets, which are not identified on the tree removal/protection plan as submitted. Mitigation to be addressed either through mitigation planting on-site, planting off-site, or payment into the Tree Fund in lieu of mitigation planting for the trees being removed in accordance with AMC 18.61.084.


PLANNING ACTION:         2010-01191

SUBJECT PROPERTY:     90 Pioneer St N/110 Lithia Way

APPLICANT:                             Robert Seibert, agent for owner Sunny Singh

DESCRIPTION:  A request for Site Review approval to make an exterior change to a primary contributing property within the Ashland Downtown Historic District.  The exterior changes proposed involve the replacement of the doors on the Lithia Way entrance to the J.P. Dodge & Sons Funeral Home building to meet 2010 Oregon Structural Specialty Code (OSSC) and Americans with Disabilities Act (ADA) standards.  The project also includes the replacement of a section of private sidewalk and the addition of stairs and handrails for ADA compliance. 


ZONING: C-1-D; ASSESSOR’S MAP #: 39 1E 09BA; TAX LOT: 11400


The Tree Commission has recommended the following for the above planning action:

1)   Staple wire mesh to wood 2 x 4s and wrap the tree trunks during construction work

2)   Be mindful of root zones when staking forms for the sidewalk





Staff Piña said that the Tree of the Year Ballots have been posted on our City’s website and in this months Sneak Preview. A cost of $150 for the Sneak Preview ad will need to come out of the tree fund, as approved by the Tree Commission. 


Staff also spoke with the Public Works Department to better coordinate communication for projects that may have an impact on street trees. Public Works agrees that this is needed and will work on the issue.


The Commission would like to have an official resignation letter from Kerry KenCarin stating why she can no longer fulfill her commitment to the Tree Commission. Staff said they would contact Ms. KenCarin for a letter.


Neff noticed that the required street trees along Ashland St, in front of the Miller Paint store, appear to be unhealthy and should be replaced. Staff mentioned that there is a provision in the code that allows staff to require the replanting/mitigation of the trees as a condition of approval on their building permit.



Liaison Reports


New Items

Current Balance $GET BALLANCE


ADJOURNMENT – The meeting was adjourned at 6:53 PM.


Respectfully submitted by Michael Piña, Assistant Planner

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