Minutes

Ad hoc Homelessness Steering Committee

Siskiyou Room April 21, 2011

4:00 – 6:00

Attendance

Saldana, O’Bryon, Rohde, Parker, Lewis, Ayars, Voisin (council liaison), Slattery (council liaison) Seltzer (city staff)

Absent

Everson, Hopkins-Powell

Call to order and election of Chair

Slattery called the meeting to order and advised the group that Everson will attend meetings after the budget meetings have concluded in mid-May.  Hopkins-Powell is able to attend the third Thursdays of the month and will be at the April 28 meeting.

Parker was elected chair of the committee and Rohde will serve as vice-chair.

Subcommittee Report

Saldana, Parker and Slattery presented the draft announcement.  The attached represents the final draft after discussion and committee input.

Timeframe and Process

It was suggested the proposals be sent to committee members for review prior to meeting as a group.

Ayars proposed the following timeframe and process for review:

June 1              Submittal deadline.  Proposals will be sent to committee members as staff receive them. Committee members will review each proposal using a pre-approved score sheet.

June 9 or 16     Meeting to compare notes on individual review and to identify submitters the committee may want to invite to the next meeting

July 15             Meet with identified submitters for clarification

August 15        Review proposals and identify appropriate action

September        Report to City Council

This same timeframe and process could occur two more times prior to April 2012 e.g., September October November and again December January February.

Get the word out

The group discussed how they would let the community know of their work and invite stakeholder groups to submit proposals.  It was suggested that committee members designate themselves as liaisons to the various groups and developed the following list:

Lewis               Service Clubs, Business Community, Faith Community

Ayars               Homeless community, Uncle Foods Diner and e-newsletter from Peace House

Parker              Ashland School District

O’Bryon          Southern Oregon University

Saldana            Jackson County Homeless Taskforce

Seltzer will post the information on the City’s website and draft a press release.

Next meeting

April 28 from 4:00 – 6:00 Gresham Room at the Library