PARKS AND RECREATION COMMISSION
March 16, 2009
Present: Commissioners Eggers, Gardiner, Lewis, Noraas, Rosenthal; Director Robertson; Superintendents Gies and Dials
Absent: City Council Liaison Silbiger
Gardiner called the meeting to order at 7:00 p.m. at the Parks office, 340 S. Pioneer.
Julie Norman, 596 Helman, distributed an article from the Associated Press in which the City of
Angie Thusius, 897 Beach, said she recently distributed information to over 100 locals about the potential transition away from chemicals in parks. She said many people expressed willingness to help the Parks Department with the physical labor needed to maintain parks without chemicals. She offered to conduct a workshop to educate people about strengthening their backs while working. She spoke favorably of the seed exchange program at the
CALLE RESTAURANT APPLICATIONS AND CONTRACT
Robertson reviewed both the expiring restaurant contract and its updated draft version. He said the draft restaurant contract was similar to the draft artisans contract and he pointed out changes and upgrades from the prior version. He said restaurateurs would not be allowed to sublet spaces, per the commission’s request. Dials said restaurant payments were due by May 15, not March 15, and restaurant owners could work with staff to draw up a plan for paying before the end of the fiscal year.
Dials reviewed the six restaurant seating applications received and marked their locations on the map. She said outdoor seating applications were not received from Alex’s Restaurant or the owner of the building from which the former Pilaf Restaurant operated. She said the Pilaf area could be designated as artisan space.
Staff was directed to include the topic on the March 23 regular meeting agenda. Robertson said the commission would be asked to approve or not approve the contract, and he asked for staff to be authorized to work out exact square footage with restaurant owners.
COMMISSION GOALS AND BUDGET DISCUSSION
Robertson reviewed the proposed budget schedule and apologized for the delay in starting the process. He distributed an evaluation table grouped by category (
Robertson said he met individually with commissioners and compiled their list of suggestions, which he distributed. He paraphrased the content of each discussion and asked commissioners to correct any misinterpretations. He handed out a draft list of proposed 2009-2010 goals that included the following:
§ Develop long-term financial and business plan to evaluate current funding sources and identify future funding sources.
§ Prepare a list of priorities for the expenditure of any new food and beverage funds.
§ Develop a prioritized plan for the removal and/or control of non-native vegetation. Estimated budget impact: $20,000.
§ Develop a report on the economic impacts of parks and recreation on the community of
§ Develop programs to guide the development of master plans for the upper and lower
§ Identify and implement new programs and activities to increase the use of the Oak Knoll Golf Course by both golfers and non-golfers.
§ Evaluate the mission of the Nature Center using the advisory group and look at future roles and missions in light of the Ashland School District’s finances.
§ Seek new ways to communicate with community by conducting neighborhood meetings, facility meetings, and other methods of “direct conversation” to get a pulse of the individual neighborhoods and better understand values and needs.
§ Provide environmental evaluations and audits of all facilities and operations within the Parks and Recreation Department. Estimated budget impact: $20,000.
Robertson said he would refine the goals document in preparation for the Wednesday, March 18, Parks Commission budget session. He said budget figures would be discussed that evening and goals further refined. He said Parks’ presentation to the Budget Committee was scheduled for Thursday, April 23.
Dials reported that the Rogue Ballet requested shifting their performance dates in July 2009 from Mondays to Sundays to save money. She said they were informed that, if approved, the performances would need to be concluded before the start of the outdoor Shakespeare performances (8:00 PM), and they agreed to conduct the ballets from 6-8:00 PM. Commissioners questioned whether this change would cause problems in terms of parking congestion and sound amplification issues with neighbors.
Robertson referenced a draft council communication outlining a proposed transferable development credit program to potentially take advantage of non-developable land, such as
ADJOURNMENT – By consensus, Gardiner adjourned the meeting at 9:32 p.m.
Respectfully submitted, Susan Dyssegard,