City of Ashland

PARKS AND RECREATION COMMISSION

REGULAR MEETING

MINUTES

December 8, 2008

ATTENDANCE

Present:    Commissioners Eggers, Gardiner, Lewis, Noraas, Rosenthal; Director Robertson; Superintendents Gies and Teige

Absent:     City Council Liaison Navickas

CALL TO ORDER         

Gardiner called the meeting to order at 8:13 p.m. at the Parks Office, 340 S. Pioneer Street.

PUBLIC PARTICIPATION

Open Forum

None

ADDITIONS OR DELETIONS TO THE AGENDA

MOTION Eggers moved to add “2009 Rink Fees” under New Business. Lewis seconded the motion.

The vote was: 5 yes – 0 no

UNFINISHED BUSINESS

SIGNS, PLAQUES, AND MEMORIALS POLICY

Commissioners discussed proposed changes to the policy and agreed to exclude “Frequently Asked Questions” from the policy and instead attach it to the front of document. They directed staff to change the FAQ when appropriate and to notify the commission as needed. They agreed to delete section III: “Criteria and Rationale,” point C: Walls of Giving from the policy. For section VI: “Application Process,” section B.1: Process, Eggers asked that preliminary proposals be submitted in writing to the Parks and Recreation office.

MOTION Lewis moved to accept the amendments to the Signs, Plaques, and Memorials Policy. Rosenthal seconded the motion.

The vote was: 5 yes – 0 no

Discussion Among Commissioners

Commissioners discussed the request by the Garden Club for the placement of a small plaque on the rack on the exterior wall of the Nature Center where the interpretive information is housed. The proposed plaque would read: “Heirloom Garden: The Ashland Garden Club.”

MOTION Noraas moved to approve the plaque requested by the Heirloom Garden Club. Eggers seconded the motion.

The vote was: 5 yes – 0 no

NEW BUSINESS

TERMINATION OF CONTRACT (Golf Professional)

MOTION Eggers moved to terminate the contract for the golf professional at the Oak Knoll Golf Course. Noraas seconded the motion.

The vote was: 5 yes – 0 no

2009 MEETING CALENDAR

Commissioners agreed to conduct the January study session on Monday, January 12. All other meeting dates were approved as presented.

2009 RINK FEES

Commissioners spoke in favor of increasing rink fees by 30% in the 2009 season.

MOTION Eggers moved to increase rink fees by 30% in the 2009 season. Lewis seconded the motion.

The vote was: 5 yes – 0 no

SUBCOMMITTEE and STAFF REPORTS

Centennial Celebration Report

Robertson spoke about the upcoming centennial celebration of Lithia Park and the Parks Commission.

Ice Rink Report

Gies updated the commission on the ice rink rehabilitation project.

ITEMS FROM COMMISSIONERS

None

UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS

• Joint Parks / City Council study session set for December 15 at 7:00 pm, Ashland Community Center,

59 Winburn Way.

• Joint Parks / City Council study session set for January 5 at 7:00 pm, Ashland Community Center,

59 Winburn Way.

• Study session set for January 12 at 7:00 pm, Parks Office, 340 S. Pioneer Street.
• Regular meeting set for January 26 at 7:00 pm, Council Chambers, 1175 E. Main Street.

ADJOURNMENT OUT OF REGULAR SESSION – By consensus, with no further business, Gardiner adjourned the meeting at 8:57 p.m.

ADJOURNMENT INTO EXECUTIVE SESSION – By consensus, Gardiner adjourned into executive session at 8:58 p.m.

• Executive Session: Employee Evaluation ORS 192.660 (1)(i)

ADJOURNMENT OUT OF EXECUTIVE SESSION – By consensus, Gardiner adjourned out of executive session at 9:45 p.m.

ADJOURNMENT– By consensus, Gardiner adjourned the meeting at 9:45 p.m.

Respectfully submitted, Susan Dyssegard, Ashland Parks and Recreation Department