ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
DECEMBER 9, 2008
CALL TO ORDER
Vice Chair Michael Dawkins called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers, 1175 East Main Street.
Commissioners Present: | 00 | Staff Present: |
Michael Dawkins Mike Morris Debbie Miller Pam Marsh Melanie Mindlin Michael Church |
Bill Molnar, Community Development Director Derek Severson, Associate Planner Angela Barry, Assistant Planner Richard Appicello, City Attorney April Lucas, Administrative Assistant | |
Absent Members: | Council Liaison: | |
John Stromberg Tom Dimitre Dave Dotterrer |
Cate Hartzell, absent |
CONSENT AGENDA
A. | Approval of Minutes | |
1. November 6, 2008 Planning Commission Meeting | ||
2. November 12, 2008 Planning Commission Meeting | ||
- | ||
B. | Adoption of Findings for 2200 Ashland Street, PA #2008-00911 |
Mindlin requested the November 6, 2008 minutes be amended on Page 2, last paragraph, to include the statement "herbicides may be applied for initial eradication, but should not be used as an ongoing maintenance plan."
Commissioners Marsh/Church m/s to approve the November 6, 2008 Planning Commission minutes as amended. Voice Vote: all AYES. Motion passed.
Commissioners Marsh/Mindlin m/s to approve the November 12, 2008 Planning Commission minutes. Voice Vote: all AYES. Motion passed.
Associate Planner Derek Severson clarified revised findings for 2200 Ashland Street were distributed to the Commission at the beginning of the meeting. He noted the following changes have been made:
1) | Condition 5d was changed to read "All hardscaping, including driveways, sidewalks, walkways, and required automobile and bicycle parking; landscaping; and irrigation system, shall be installed according to the approved plans, inspected and approved by the Staff Advisor." |
2) | Condition 6 now includes the clarification that "this provision only applies to grading and surfacing of the driveway, and nothing in this condition requires the applicant to relocate existing utilities." |
3) | Condition 7 now reads "that the Applicant shall provide a future connectivity route to what is now the informal pathway connecting to the Central Ashland Bikepath through or adjacent to the subject property…" |
Community Development Director Bill Molnar clarified the change made to Condition 7 would provide the Applicant with some flexibility. Marsh commented that she is not opposed to providing flexibility, but felt the proposed language was awkward. Mindlin suggested the minutes reflect that this connection is still the Applicant's responsibility.
Declaration of Ex Parte Contact
Miller indicated a gentleman commented to her that he had seen the meeting on TV and that the Planning Commission had made a good decision. Both Dawkins and Church indicated they had passed through the site. Mindlin stated she had a conversation on a different subject with someone who testified at the hearing.
Commissioners Church/Morris to approve the Findings for 2200 Ashland Street. Roll Call Vote: Commissioners Morris, Church, Mindlin, Marsh, Dawkins and Miller, YES. Motion passed.
PUBLIC FORUM
No one came forward to speak.
TYPE II PUBLIC HEARINGS
Dawkins read aloud the public hearing procedures for land use hearings.
A. | PLANNING ACTION: 2008-00911 SUBJECT PROPERTY: 2300 Siskiyou Blvd. APPLICANT: Steve Asher DESCRIPTION: A request for Site Review approval to construct thirteen condominium units for the property located at 2300 Siskiyou Boulevard. Also included are requests for a Physical & Environmental Constraints Review Permit to allow tree removal and parking space installation on Flood Plain Corridor/Riparian Preservation Lands adjacent to a culverted section of Clay Creek; Tree Removal Permits to remove 36 of the site's 78 trees; and an Exception to Street Standards to not install sidewalks and curbs along Siskiyou Boulevard frontage. (The approval of this application would replace the previous Performance Standards Options subdivision approval from PA #96-131). COMPREHENSIVE PLAN DESIGNATION: Low Density Multi Family Residential; ZONING: R-2; ASSESSOR'S MAP #: 39 1E 14 CA; TAX LOTS: 7700, 7800, 7801, 7802, 7803, 7804, 7805, 7806, 7807 and 7808. Declaration of Ex Parte Contact No ex parte contact was reported by any of the Commissioners. Both Dawkins and Marsh indicated they had passed by the site since the last meeting. Staff Report Mr. Severson commented on the Physical & Environmental Constraints portion of the application and clarified the components that trigger this are the three parking spaces in the Riparian Corridor and the removal of four trees. He clarified the Riparian Corridor map does not take into account that the creek channel in this area feeds into a detention pond on the Parks Department property, and from there it is piped underground beneath the Ashlander Apartments. He stated while this is an identified riparian corridor, it has no hydrology and there is very little likelihood of it being daylighted at any point. Regardless of this, he noted the Applicant is conforming to the 20 ft. setback requirement. In reviewing the application, Staff had two primary issues with the proposal: 1) the functionality of the smaller (private) open space areas, and 2) the Applicant's request for an exception to the City Street Standards. Mr. Severson clarified Staff was able to work with the Applicant on the open space issue and noted the proposed condition that would require a landscape plan to be submitted prior to building permits that would modify the landscaping to demonstrate a 10 ft. yard area for the private yards. He added the larger and more shared open space areas identified in the plan more than satisfy the 8% open space requirement. Regarding the Street Standards, Mr. Severson clarified Staff is recommending denial of this exception. He stated the Street Standards require the Applicant to install curbs, gutters, parkrow, and street trees, and displayed several photos of other projects along Siskiyou that were required to conform with these standards. He noted with no curbs, cars can turn from Siskiyou onto Bellview without much reduction in traveling speed, and the lack of a curb puts pedestrians on a path that has no distinction from the street. Mr. Severson clarified the new sidewalk could be placed in the same location as the existing path. Applicant's Presentation Questions of the Applicant Dawkins restated the four components of this application and asked the speakers to limit their testimony to the criteria. Public Testimony Mr. Dawkins clarified that the proposed development does meet the density requirements. Anne Ainsworth/933 Bellview/Noted her house is the first one beyond the proposed development and clarified Bellview is used as an access to the entire Greenmeadows neighborhood. Ms. Ainsworth clarified she is not opposed to the number of proposed units, but feels the development should be accessed from Siskiyou. She commented on the number of parked cars along Bellview and noted there are already 4 apartments and 8 condominiums that use the same access road off Bellview and thinks adding 13 more units is not logical. Mike Tillinghast/919 Bellview, #1/Submitted a letter on behalf of the Bellview Homeowners Association. Mr. Tillinghast expressed concern with the impact this development will have on the neighborhood and felt the number of proposed units is excessive. He also expressed concern with the Applicant's request to waive the constraints imposed by the Water Resource Protection Zones ordinance. He stated all the other property owners along Clay Creek have had to conform to the rules regarding riparian buffer zones and does not believe the Applicant's reasons for an exception are compelling enough. Mr. Tillinghast also commented on the sidewalk and curb improvements and acknowledged the Applicant's rationale for this waiver does make a certain amount of sense. He concluded by urging the Commission to not grant the waiver to the riparian zone ordinance and to consider a requirement to scale back the development. Dawkins read a letter into the record submitted by Marlyn McClaskey/915 Bellview, #2/The letter expressed Ms. McClaskey's concerns regarding the removal of trees that line up along the fence of her property. It also expressed her concern with the plans for ingress and egress to and from the property and parking issues. It stated any plans for a new development should be accessed from Siskiyou, not Bellview. Dawkins read a letter into the record submitted by Larry & Rosalie Meyer/917 Bellview, #2/The letter made the following points: 1) They are opposed to the sidewalk variance and sidewalks should be installed by the developer to assure that this development blends in with the neighborhood, 2) They oppose access to the parking garages through their small driveway, since they already have problems with congestion and unwanted parking, and 3) They hope the trees will be retained, as they are very important for erosion control. Rebuttal by the Applicant
Mr. Knox concluded by stating they feel they have met all of the required criteria. Dawkins closed the public hearing and the record at 8:20 p.m. Mr. Knox agreed to waive final written argument. Advice from Legal Counsel and Staff Deliberations and Decision Commissioners Marsh/Morris m/s to approve the Findings. Roll Call Vote: Commissioners Miller, Mindlin, Church, Dawkins, Marsh, and Morris, YES. Motion passed 6-0. | ||||||||||
- | |||||||||||
B. | PLANNING ACTION: 2008-01517 SUBJECT PROPERTY: 232 Vista Street APPLICANT: Kerry KenCairn DESCRIPTION: A request for a Minor Land Partition, a Type II to Variance to the requirement that the new lot have a paved 20-foot wide access or an unpaved 20-foot wide access with less than 10 percent slope, and a Physical and Environmental Constraints Permit for development and tree removal on Hillside Lands. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5; ASSESSOR'S MAP #: 39 1E 09BC; TAX LOT: 7500 Declaration of Ex Parte Contact Staff Report Mr. Molnar provided a brief overview of the Hillside Lands Ordinance. He stated the Ordinance triggers the project's geotech to evaluate the new lot and provide a recommendation on where the best location for a future home would be. In this application, the proposal is to locate the building envelope on the flattest portion of the lot, and they will be using an existing graded access for the driveway. Mr. Molnar added if a home is developed on that lot in the future, there will be additional Hillside standards that apply. He clarified the application currently before the Commission is just to create the lot. Mr. Molnar provided some background on the surrounding area, and stated most of these lots were platted prior to the City's minimum standards for street width. He explained when applicants come in for a building permit, the City can impose the Hillside Standards on the construction of the home, but cannot require them to bring the street up to current standards. He noted the City does require applicants to sign an agreement to participate in a Local Improvement District, should one be formed in the future. Applicant's Presentation Public Testimony Ms. Barry clarified there are encroachment permits on file for the two parking spaces, fence, and landscaping that are located in the right of way. She added the terms of those permits gives the City the right to have those encroachments removed at no cost to the City, should the road ever be widened. Rebuttal by the Applicant Dawkins closed the public hearing and the record at 9:35 p.m. Ms. KenCairn agreed to waive final written argument. Deliberations and Decision Commissioners Miller/Marsh m/s to extend meeting to 10 p.m. Voice Vote: all AYES. Motion passed. DISCUSSION (Continued): Miller asked if the emergency vehicle access was a concern for anyone. Dawkins stated he would be much more concerned with widening or paving the street. Church expressed his concerns with the creation of another lot. He stated given the nature of this area, he is unsure about increasing the capacity for development. Mindlin agreed, and expressed her concerns with creating another lot. Marsh noted the criteria for the lot creation, and stated the Applicant meets this, the only issue is the road. She stated this parcel fits a pattern that has already been established on the street and stated this approval seems appropriate to her. Morris noted the lot meets the requirements of the Hillside Ordinance and there is a demonstrable difficultly in altering the access road. Roll Call Vote: Commissioners Marsh, Mindlin, Morris, Miller, and Dawkins, YES. Commissioner Church, NO. Motion passed 5-1. |
OTHER BUSINESS
A. | Select Planning Commission Representative for the Interchange 14 Bridge Design Review Committee. Mr. Molnar provided a brief explanation of the Bridge Design Review Committee and asked for a representative from the Commission to sit on this committee. The Commission agreed Dave Dotterrer would be offered the position, and if he was unable, Michael Dawkins would serve as the Planning Commission representative. |
ADJOURNMENT
Meeting adjourned at 9:55 p.m.
Respectfully submitted,
April Lucas, Administrative Assistant