ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
AUGUST 12, 2008
CALL TO ORDER
Commissioner Stromberg called the meeting to order at 1:30 p.m. in the Civic Center Council Chambers, 1175 E Main Street.
Commissioners Present: | -- | Staff Present: |
John Stromberg Michael Dawkins Michael Church |
Adam Hanks, Permit Center Manager Amy Anderson, Assistant Planner April Lucas, Administrative Assistant |
TYPE I PLANNING ACTIONS
A. | PLANNING ACTION: 2008-01005 SUBJECT PROPERTY: 637 / 649 East Main Street APPLICANT: Donnan and David Runkel DESCRIPTION: Request for a Conditional Use Permit and Site Review approval to construct two additional motel units for the two properties located at 637 & 649 East Main Street, Anne Hathaway's Cottages. The motel units will be located at the rear of the 637 E Main Street property. The application includes a request for a Tree Removal Permit to remove an 11-inch diameter at breast height Ash tree, a request for an exception to the Site Design and Use Standards to not install the required five-foot landscape buffer between property lines and an exception to Street Standards to not pave the alley. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; ASSESSOR'S MAP #: 39 1E 09 AC; TAX LOTS: 7700 & 7800 Assistant Planner Amy Anderson clarified the Applicant has seen the Historic Commission's recommendations and do not have any objections. She added these will be included in the conditions of approval. Action stands as approved. |
TYPE II PUBLIC HEARINGS
A. | PLANNING ACTION: 2008-00596 SUBJECT PROPERTY: 165 W Fork Street APPLICANT: Ashley Jensen DESCRIPTION: Physical and Environmental Constraints Review Permit for the development of hillside lands including severe constraints land. The proposal is to construct a new single-family residential home, the associated excavation for utility installations and driveway construction. The application also includes an Administrative Variance for the height of the retaining wall along the north property line to exceed the allowed five-foot height limit. Property is located at 165 W. Fork. COMPREHENSIVE PLAN DESIGNATION: Single-Family Residential; ZONING: R-1-7.5; ASSESSOR'S MAP #: 39 1E 09BC; TAX LOTS: 3600 Stromberg read aloud the public hearing procedures for land use hearings. Declaration of Ex Parte Contact Staff Report Applicant's Presentation Public Testimony Deliberations and Decision Commissioners Church/Dawkins m/s to approve the application for the project at 165 W. Fork Street. Roll Call Vote: Commissioners Church, Dawkins, and Stromberg, YES. Motion passed 3-0. Commissioners Dawkins/Church m/s to approve the Findings for PA 2008-00596. Roll Call Vote: Commissioners Dawkins, Church, and Stromberg, YES. Motion passed 3-0. |
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B. | PLANNING ACTION: 2008-00801 SUBJECT PROPERTY: 960 Harmony APPLICANT: Bill Emerson for Jendrisak and Berry DESCRIPTION: Request for a Conditional Use Permit and Site Review approval for a 592 square foot Accessory Residential Unit above a proposed two-vehicle garage accessed from the alley for the property located at 960 Harmony. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5; ASSESSOR'S MAP #: 39 1E 15AC; TAX LOTS: 1500 Declaration of Ex Parte Contact Commissioners Church and Dawkins indicated they performed site visits, but had no ex parte contact. Commissioner Stromberg also declared no ex parte contact. Staff Report Ms. Anderson clarified adequate public facilities are available. She also noted the original utility plan was adjusted to respond to the neighbor's concerns regarding storm water drainage and the revised plan includes the installation of a 6 in. storm drain with 4 in. stub-outs for each parcel below the subject lot that will run down the alley into an existing storm water catchment.She added the City's Engineering Department has reviewed this proposal and have recommended a grate be added at the end of the alley to further improve the storm water drainage. Ms. Anderson noted the concerns raised by the neighbor regarding lack of paved access. She explained the structure is proposed to be accessed from an unimproved alley, which is off an unimproved road. She stated the applicant's proposal meets the intent of the City standards and to require this access to be paved would be disproportionate to the impact of the accessory unit. Ms. Anderson added the proposed unit is architecturally compatible and also complies with the lot coverage requirements. She noted a potential condition would be to require that the extra parking space be pervious. She clarified the Applicant is not required to, but are proposing to pave the parking spaces. Ms. Anderson clarified the existing garage is used for storage, however the Hearings Board could require that the Applicant sign a no kitchen agreement if they feel this is necessary. Ms Anderson clarified this parcel fronts Harmony Lane, which is a paved road, and it is staff's position that the paved access requirement has been met. Applicant's Presentation The Hearings Board asked if the applicant would be willing to use pervious pavers for the parking spaces and they indicated "Yes." Stromberg read aloud a statement from Cynthia Dion, which requested the Hearings Board deny the Applicant's request for a conditional use permit. Public Testimony Jean Crawford/923 Harmony Lane/Voiced her concerns regarding traffic and parking congestion. She stated the parking situation on Harmony Lane is impossible and stated there is no room for the current residents of the neighborhood to park, let alone additional tenants. Ms. Crawford stated the applicant's current garage has no vehicle entrance and to her knowledge it has never been used to park cars. Ms. Crawford asked that the proposed structure not have a Harmony Lane address and that there not be a path from Harmony Lane to the proposed unit. Questions of Staff Rebuttal by the Applicant Deliberations and Decision Commissioners Church/Dawkins m/s to continue this application to the September 9, 2008 Hearings Board Meeting. Roll Call Vote: Commissioners Church, Dawkins, and Stromberg, YES. Motion passed 3-0. |
UNFINISHED BUSINESS
None
ADJOURNMENT
Meeting adjourned at 2:55 p.m.
Respectfully submitted,
April Lucas, Administrative Assistant