DRAFT Minutes

Citizen¡¯s Library Advisory Ad Hoc Committee

January 31, 2008

Gresham Room, Ashland Public Library

4:00-6:00 pm

Attendance:

Ashworth, Churchman, Vavra, Battistella, Keil, Burkholder, Gibb, Seltzer (city staff liaison), Blossom (library staff)

Absent:

Brown

Guests:

Kit Leary

Jim Olney, Jackson County Library Foundation, Pat Ashley

Call to Order:

The meeting was called to order at 4:05 pm.  Agenda was approved as presented.

Citizen Issues:

None

Approval of Minutes:

Minutes of January 17 regular meeting and Study Session notes of January 24 were approved with corrections. 

Gibb gave a brief update on points covered during the previous Study Session: 1) wording of report to council and 2) public input meetings and 3) frequency of CLAC meetings.

Public Forum Format

Seltzer advised the committee of 3 dates that are reserved for public forum in council chambers: April 7, April 23, May 28.  The dates are tentative pending decision by CLAC as to location of public forums.  Vavra explained that three topics will be covered during the three public forums: 1) library funding, 2) governance and county services 3) evaluation of level and cost of services.

Discussion of various format types for conducting public forums.  Battistella  explained the possibility of having an hour live call-in studio show at RVTV on a Friday from 6þu7 pm.  Other discussion included the merits of round table discussion format and prepared testimony statements.  A suggestion was made that perhaps the three public forums are a combination of the various formats.

Ashworth suggested holding the May 28 forum in council chambers to discuss evaluating service levels and cost of services.

Vavra asked committee members to volunteer to lead each of the three forums and form separate sub committees.  Each committee will determine the format, presentations and marketing outreach.

1)      Keil will head the funding forum committee

2)      Gibb will head the governance committee

3)      Ashworth will head the services level and cost committee

Battistella will research other alternatives, a studio show and develop and outreach and PR plan.  Burkholder mentioned she will be out of town the month of March.

Review of Report to Council

The group reviewed the draft report.  Vavra explained the format and read the report to the group 

The committee offered clarification points and other suggestions.  M/S Keil/Ashworth authorize Vavra and Battistella to fine tune the report and email next draft to committee for input.  Vavra will send Seltzer the final report and power point by noon on Monday.

Next Meeting Dates:

February 14

February 28

March 13

March 27