City of
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
April 24, 2006
Present: Commissioners D. Amarotico, Eggers, Lewis, Rosenthal; Director Robertson; Superintendent Gies
Absent: Commissioner Gardiner; City Council Liaison A. Amarotico; Superintendent Teige
Rosenthal called the meeting to order at 7:00 PM at the Parks office,
Budget Session – March 14, 2006
MOTION Lewis moved to approve the minutes as written. D. Amarotico seconded the motion.
The vote was: 4 yes – 0 no
Study Session – March 20, 2006
MOTION Eggers moved to approve the minutes as written. Lewis seconded the motion.
The vote was: 4 yes – 0 no
Regular Meeting – March 27, 2006
In the “New Business” section entitled Clay Street Park Entrance Request, Rosenthal noted that Gardiner, not Rosenthal, “asked the Parks Commission to wait for the outcome of the March 28 Planning Commission meeting before making a decision.”
MOTION Eggers moved to approve the minutes as amended. Lewis seconded the motion.
The vote was: 4 yes – 0 no
PUBLIC PARTICIPATION
Open Forum
Melissa Mitchell-Hooge, 271 High Street, speaking on behalf of Save our Schools and Playgrounds [SOSP], updated the commission on the work of the Lincoln and Briscoe volunteer cleanup crews, reporting that they saw a record turnout on April 22 and stating that, at each successive work session, increasing numbers of volunteers provided assistance.
She expressed that the grounds maintenance “experiment” [in hiring
None
UNFINISHED BUSINESS
BUDGET FOR FISCAL YEAR 2006-2007
Robertson introduced the topic and requested the commission’s consideration of recommendation for approval of the 2006-2007 budget. He reported that staff prepared the budget in the most austere manner possible, using the City’s recommended guidelines and a great deal of commissioner input, and he outlined a number of its specific details. Robertson reviewed topics he planned to include in the budget narrative, which he reported Parks would present to the Budget Committee at their May 10 session.
Discussion Among Commissioners
Commissioners discussed both the proposed $5.4 million general operations budget and the proposed $337,500 Capital Improvements Fund (CIF) budget. Items listed on the proposed CIF budget were reviewed and most met with approval; however, costs associated with improvements at the Oak Knoll Golf Course were debated at length. Funds associated with a number of items were altered based on extensive review and discussion. Items and their costs included:
§ Ice rink repair $242,000 [revised to $50,000]
§ Lower pond waterfall $20,000 [revised to $10,000]
§ Park development $100,000 [from City CIF budget]
§ Softball lights $30,000
§ Upper duck pond $50,000
§ Sherwood park restroom $40,000 [removed from list]
§ Miscellaneous playground equipment $35,000 [revised to $100,000]
§ Cart paths at golf course $250,000 [revised to $50,000 - for seed money]
§ Driving range lot $20,000
§ Riverwalk “park” request $7,500
§ Extra golf expenses $20,000
Robertson asked the commission to consider a number of other budgetary matters, including: potential review of fees associated with programs and services provided to the community; reconsideration of SDCs in terms of facility development as well as redevelopment of existing facilities based on population growth; the near-term “brain drain” among Parks staff, 33% of whom could retire in the next five years; and fuel costs associated with operations and the possibility of moving toward hybrid technology. Robertson talked about Parks’ diminishing fund balances and the commission’s need to find creative solutions to its future challenges.
Robertson referenced two pieces of budget-related correspondence that were brought to staff’s attention—1) Sue Parrish of the Summer Outdoor Program asked for continued financial assistance for the program; and 2) Commissioner Gardiner, who could not attend the meeting, expressed his support for allocating funds for cart paths at the golf course and for ice rink repairs.
Eggers stated that she could not support a budget that included golf course improvements, since she did not agree that
Robertson suggested placing the $50,000 [revised amount allocated for cart paths] into an “undesignated funds” section of the budget and continuing the discussion at a later date. Alternatively, he suggested the funds could be used as “seed money” to challenge the golfing community to help raise funds for the remainder needed for the paths. Rosenthal called for a motion.
Motion Eggers moved to recommend approval of the general operations budget. Lewis seconded the motion.
The vote was: 4 yes – 0 no
Motion Lewis moved to recommend approval of the Capital Improvements Fund budget with the following amendment: $50,000 originally designated for cart paths to be allocated as “undesignated” funds. D. Amarotico seconded the motion.
The vote was: D. Amarotico, Lewis, Rosenthal – yes; Eggers – no
NEW BUSINESS
MOVIE AND SOUND AMPLIFICATION REQUEST
Robertson outlined staff’s request to show three movies at the Oak Knoll Golf Course driving range in the summer. He reported that the proposed dates would fall on Fridays in July and August: July 7 and 21 and August 4. He stated that US Cellular asked to sponsor the events, including paying for licensing fees, and that they requested publicity for their efforts, including displaying their logo in the summer recreation program guide and setting up a table [with a displayed US Cellular banner] for each movie event, at which they would hand out snacks and water.
Discussion Among Commissioners
Commissioners spoke favorably about the proposal but expressed that it would need to be done on a trial basis only. They questioned whether parking would be a problem, to which staff responded that the golf course parking lot probably could accommodate up to 100 vehicles. Rosenthal called for a motion.
Motion Lewis moved to direct staff to pursue the movie and amplification request as presented. Eggers seconded the motion.
The vote was: 4 yes – 0 no
CALLE GUANAJUATO RESTAURANT AGREEMENTS
Robertson reported that the commission is required to review Calle Guanajuato restaurant agreements each year and that he and Teige interviewed interested Plaza restaurant owners and found that six establishments wished to serve meals on the Calle walkway in the 2006 tourist season. He stated that the restaurants would occupy the same areas along the walkway as in past years and reported that Kip Keaton, Community Service Officer, would monitor the crafts fair along the walkway to ensure that contract and safety guidelines were met.
Discussion Among Commissioners
Commissioners asked how the $22 per chair per season fee had been established and staff responded that it was set prior to the hiring of the present director and recreation superintendent. Rosenthal called for a motion.
Motion Eggers moved to accept the Calle Guanajuato Restaurant Agreement plan as presented. D. Amarotico seconded the motion.
The vote was: 4 yes – 0 no
SUBCOMMITTEE and STAFF REPORTS
None.
ITEMS FROM COMMISSIONERS
Eggers reported that she and Robertson met with former City Administrator Brian Almquist to discuss the possibility of Parks maintaining the Briscoe and
In her absence, Robertson read a correspondence from Teige reporting that the 2006 Earth Day festival was very successful and thanking the many volunteers who helped with the event.
Robertson announced that the 16th Annual Bike Swap was scheduled for Saturday, May 13, from 12-4:00 PM at the parking lot of The Grove, 1195 East Main in
UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS
§ Study session set for Monday, May 15, at 7:00 PM—Parks office, 340 S. Pioneer. Topic to include:
§ Executive session regarding staff negotiations
§ Regular meeting set for Monday, May 22, at 7:00 PM— Parks office, 340 S. Pioneer.
§ Joint study session set for Thursday, May 25, at 7:00 PM—Location TBD.
ADJOURNMENT – By consensus, with no further business, Rosenthal adjourned the meeting at 9:15 PM.
Respectfully submitted, Susan Dyssegard, Ashland Parks & Recreation Department