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Agendas and Minutes

Tree Commission (View All)

Regular Meeting

Thursday, April 06, 2006

Ashland Tree Commission

Regular Meeting

April 6, 2006




I.              CALL TO ORDER:   Chair Bryan Holley called the Ashland Tree Commission meeting to order at 7:08 p.m. on April 6, 2006 in the Siskiyou Room in the Community Development/Engineering Services Building located at 51 Winburn Way.


Commissioners Present:  Bryan Holley

Mary Pritchard

Laurie Sager (absent)

Ted Loftus

January Jennings

Steve Siewert


Council Liaison:                  David Chapman

Staff Present:                       Amy Anderson, Assistant Planner


Carolyn Schwendener, Account Clerk


II.            APPROVAL OF MINUTES:   Pritchard/Jennings m/s to approve the minutes of March 9, 2006. Voice vote:  all AYES, Motion passed.  The minutes of March 9, 2006 were approved as presented.



Nettie Rest who is currently reviewing all the different Commissions was present.


Pam Lucas, 420 Taylor St. Ashland spoke.  Ms. Lucas shared her concerns regarding a hugh White Oak Tree at Idaho and Altamont. The tree appears to have suffered from neglect and has a large amount of mistletoe on it.  Ms. Lucas would like the Tree Commissioners to encourage the City or the owner if it’s not on the city easement, to do something with the tree.  Either save it or take it out.  Amy will give her an update after the issue has been resolved.  



PLANNING ACTION 2006-00278 is a request for Site Review and Outline Plan approval under the Performance Standards Options Chapter 18.88 of an eleven-unit, eleven lot multi-family development for the property located at 31 N. Mountain Ave.  A Tree Removal Permit is requested to remove four trees on the site. COMPREHENSIVE PLAN DESIGNATION:  High Density Multi-Family Residential;  ZONING: R-3; ASSESSOR’S MAP #: 39 1E 09 AD; TAX LOT: 700.

APPLICANT: Archerd & Dresner, LLC


Site Visits

Siewert, Holley and Pritchard did a site visit.


Amy read the staff report, showed the tree protection removal plan and landscaping plan.


Applicant Testimony:  Agent John Galbraith, Galbraith & Assoc. Inc, 318 Grape St. Medford was present to represent the applicants and answer questions. 



1)       That a conifer tree be used to mitigate on-site for the removal of the Spruce.


2)       The Tree Commission recommends not using Norway Maple because of their ability to self sow.


PLANNING ACTION 2005-02257 is a request for a Conditional Use Permit to use a portion of a new home as an Accessory Residential Unit for the property located at 655 Lit Way.  COMPREHENSIVE PLAN DESIGNATION: Single Family Residential;  ZONING: R-1-7.5;  ASSESSOR’S MAP #: 39 1E 15 AB; TAX LOT: 7703

APPLICANT:  Brian Magel Homes


Site Visits

Siewert, Holley, Loftus and Jennings did site visits. 


Amy read the staff report.  Because there was not proper information on the submitted plans the Commissioners decided that the discussion should be postponed until they receive the information that is necessary for the review. 


Public Testimony

Deborah Harris, 1691 Harmony Lane, Ashland spoke. Ms. Harris’ concern is that she would like to see the landscaping blend in with the neighborhood. Ms. Harris would like the Planning Action to come back to the Tree Commissioners for their review.


Chapman asked why there will be no sidewalks.  Amy explained that though there is no plan for sidewalks in the future the applicants are required to sign a LID.  Chapman’s concern is that this street leads to a bus stop and has a lot of foot traffic.



1)       The Tree Commission finds that the submitted plans are insufficient for review and would like to re-review a plan at next months regular meeting that is accurate and readable i.e. to scale, north arrow, sizes of planting, sizes of existing plantings, botanical nomenclature.


2)       Street Trees shall be planted within the property boundaries and outside of the public right-of-way. If a sidewalk is installed in the future it will likely be curbside and the street trees shall be planted to allow adequate space for both the sidewalk and future tree growth.


PLANNING ACTION 2006-00282 is a request for a Land Partition to create two parcels for the property located at 521 Fordyce St.  The application includes a request for an Exception to the Street Standards for a reduction in the required 24-foot distance between driveway curb cuts on Old Willow Lane.  A Tree Removal Permit is requested to remove two willow trees sized 18 inches diameter at breast height or greater from the proposed new vacant lot.  COMPREHENSIVE PLAN DESIGNATION:  Single Family Residential; ZONING: R-1-5P; ASSESSOR’S MAP #: 39 1E 10 BB; TAX LOT: 1300

APPLICANT: Robert & Cynthia Munroe


                Site Visits

                Siewert, Loftus, Pritchard, Jennings and Holley did site visits.


Amy read the staff report.  Loftus complimented staff on the great job of adhering to Chapter 18.61.  Amy suggested that the applicant do mitigation on site.  Pritchard noted that there is an additional tree on the property that isn’t on the plans and assumes it will have to be removed because it appears to be where the garage is being built. 



1)                   That the two (2) mitigation trees be planted on site.


2)                   That a Pinus contorta shall be the mitigation tree for the removal of the existing Pinus contorta.


3)                   There is a multi trunked tree behind #8 that is not identified on the plans. The Tree Commission is concerned that the tree is greater than 6-inches in diameter at breast height before the crotch of the trunk, that should be addressed prior to the signature of the final survey plat.


Holley volunteered to do the May 4, 2006 Type 1 Landscape/Tree Plan Review with Loftus and Siewert. 



A.      Tree Walk Report

Jennings reported that 19 people participated in the walk and everyone had a great time.


B.      Arbor Day Planning

a.        Tree Planting Ceremony:  Holley reported that with Anne Richs’ help they planted a Red Maple (Brandy Wine) at the Clay Street Park.  Planning Commissioners Michael Dawkins, Russ Chapman and Olena Black attended. 

b.       Tree of the Year plaque installation:  Todt recommended that the plaque be put on a post.  The Bailey’s are out of town and will be back after Easter at which time Amy will schedule the installation. 


Amy reported that the Mayor read the Arbor Tree Proclamation at the April 4, 2006 City Council meeting.  Holley suggested that next year the Tree Commission presentation coincide with the reading of the Proclamation. Holley would like the March 2007 Agenda to include a discussion of the April 2007 City Council Agenda.


Holley is working on an article about the founding of the Tree Commission and how it lead to Tree City USA.


C.                              Earth Day Booth

a.        Ailanthus replacement vote.  It was decided that the participants at the Earth Day Booth will vote to select the replacement tree at the entrance to Lithia Park.  The five trees that were selected: Ginkgo, Sugar Maple, Prospector Elm, Scarlet Oak and Green Vase Zelkova. 


Holley stated that local woodworker; William Olson took the big trunk from the Ailanthus Tree and is going to make a table to donate to the City.  Holley would like the Tree Commission to support him in that effort and in turn he is going to help Holley make a gavel for the Tree Commission. 








A.      Liaison Reports

Chapman reported that the Council now has a sub-committee that is going to review all the Commissions.  Chapman would like the Tree Commissioners to take a look at the by-laws and see what they like and what they don’t like.  He also asked them to take a look at their goals and decide if they need to be reviewed. The Commissions goals are listed on the City website and Amy will include them in next month’s packet.   After discussing it next month Chapman will then take back their recommendations to the sub-committee.


Chapman asked the Commissioners to think about whether or not they would like to have a youth liaison.


Rich, gave a report from Donn Todt regarding the Lithia Way Street Tree list.  Todt had comments and recommendations regarding some of the trees on the list.  Amy will enclose a memo in next month’s packet with the revised list. 


B.      Old Business

a.        New tree planting specifications (diagrams, information)

Laurie is working on this will put back on next months agenda.  City Source pruning specs need to be added to the list.

b.       Mitigation sub-committee report. 

No report at this time.  Put on next months agenda.


C.      New Items    

Chapman invited the Commissioners to attend the orchid show this Saturday and Sunday April 8th and 9th at the Jackson County Expo park. 


Amy reported that David Wood has been awarded the scholarship from ODF.


A.      Current Balance



In appreciation of January Jennings contributions to the Tree Commission the Commissioners presented her with a gift certificate for Ray’s Garden. The Commissioners thanked her for her years of service acknowledging her expertise and warm heart.  Holley read an essay entitled “Self Reliant” by Ralph Waldo Emerson.


Jennings was the first woman on the Tree Commission and said it had been an honor and pleasure.




Commissioner Holley adjourned the meeting at 9:30 pm.  


Respectfully submitted by,

Carolyn Schwendener









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